Info Source: Sources of Federal Government and Employee Information

Fisheries and Oceans Canada (DFO)

Table of Contents

General Information

Introduction to Info Source

Background

Responsibilities

Institutional Functions, Programs and Activities

Program 1.1: Integrated Fisheries Management

Program 1.2: Aboriginal Strategies and Governance

Program 1.3: Sustainable Aquaculture Program

Program 1.4: Salmonid Enhancement Program

Program 1.5: Aquatic Animal Health

Program 1.6: Biotechnology and Genomics

Program 1.7: International Engagement

Program 1.8: Marine Navigation

Program 1.9: Small Craft Harbours

Program 1.10: Territorial Delineation

Program 1.11: Climate Change Adaptation Program

Program 2.1: Compliance and Enforcement

Program 2.2: Fisheries Protection

Program 2.3: Species at Risk

Program 2.4: Environmental Response Services

Program 2.5: Oceans Management

Program 3.1: Search and Rescue Services

Program 3.2: Marine Communications and Traffic Services

Program 3.3: Maritime Security

Program 3.4: Fleet Operational Readiness

Program 3.5: Shore-Based Asset Readiness

Program 3.6: Canadian Coast Guard College

Program 3.7: Hydrographic Products and Services

Program 3.8: Ocean Forecasting

Internal Services

Classes of Personal Information

Manuals

Additional Information

        Reading Room

Appendix A - List of Personal Information Banks for DFO

 General Information

 Introduction to Info Source

Info Source: Sources of Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

An Introduction to the Access to Information Act and the Privacy Act and an index of institutions subject to the Acts are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

 Background

Fisheries and Oceans Canada (DFO) and the Canadian Coast Guard (CCG) has existed as a department under various names, dating back to the birth of the country. Its mandate was established by the Constitution Act, 1867 and the 1868 Fisheries Act, which gave Parliament jurisdiction over "Sea, Coast and Inland Fisheries."

In 1978, the Department of Fisheries and Oceans Act established the current Department and its responsibility to oversee coastal and inland fisheries, fishing and recreational harbours, hydrography and marine sciences and policies and programs respecting oceans. In 1995, the Canadian Coast Guard (CCG) joined the Department, and in 2005, CCG became a special operating agency of DFO; additional information regarding the history of CCG is available here.

Today, DFO has the lead federal role in managing Canada’s fisheries and safeguarding its waters and CCG is responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways.

For more information on DFO’s legislative foundation and how it reports to Parliament through the Minister of Fisheries and Oceans, follow the links provided.

 Responsibilities

Follow the links provided to read about DFO’s mandate, program responsibilities and major policies.

The Canadian Coast Guard (CCG) is a Special Operating Agency (SOA) of DFO that owns and operates the federal government’s civilian fleet, and provides key maritime services to Canadians. To read about CCG’s mandate and program responsibilities follow the links provided. For information on a few of CCG’s policies click on the following links: http://www.ccg-gcc.gc.ca/eng/CCG/Maritime-Security/Policyhttp://www.ccg-gcc.gc.ca/Publications/Policy-Assistance-Disabled-Vessels and http://www.ccg-gcc.gc.ca/Publications/Ship-Naming-Policy.

 Institutional Functions, Programs and Activities

 

Program 1.1: Integrated Fisheries Management

The Integrated Fisheries Management program administers Canada’s fisheries in consultation with Aboriginal groups, federal departments, other levels of government, private industry and non-governmental stakeholders. The program promotes sustainability, allocating harvestable resources amongst commercial harvesters, recreational anglers, and Aboriginal groups, as well as aquaculture for seed, spat and broodstock. It derives authority from the Fisheries Act, the Species at Risk Act and related regulations and relies on scientific assessments to develop tools such as Integrated Fisheries Management Plans and Rebuilding Strategies.

Sub-program 1.1.1: Commercial Fisheries

The Commercial Fisheries Program is managed in partnership with its stakeholders. It relies on scientific assessments and is dependent on consultative processes to develop and review policies, procedures and regulations and to ensure that the fisheries governance regime is accountable, predictable and transparent. In collaboration with its stakeholders, the program develops and uses management tools such as licences, quotas, trap limits, escapements and bycatch.

Commercial Fisheries Management

Description: Records include information related to licences issued to commercial fish harvesters and fishing vessels. As such, records include information related to commercial fishing licences that are re-issued to existing licence holders and to new licences that are issued on the basis of management plans, licensing policies, legislative requirements and statistical data. In addition, records may include information related to prescribed fees for commercial fishing licences that are collected at the time of licence issuance.

Document Types: Licences, notices to fish harvesters, policies, background papers, briefings, correspondence, records of decision, evaluations, legal opinions, legislation, Memoranda to Cabinet, presentations, publications, regulations and reports.

Record Number: DFO EFM 400.1

Fisheries Resources

Description: Records include information related to science in support of fisheries management. As such, records include information and advice on assessment techniques, fishery biology, abundance and distribution. In addition, records include scientific research and monitoring results, and peer reviewed advice which contribute to improved sustainability of fisheries resources and conservation both domestically and internationally through regional fisheries management organizations such as the Northwest Atlantic Fisheries Organization.

Document Types: Memoranda, reports, research documents, briefings, presentations, correspondence and media lines.

Record Number: DFO SCI 303

Science Information in Support of Canadian Commercial Fisheries

Description: Records include information related to science in support of the commercial viability of Canadian fisheries. As such, records include information and advice on assessment techniques, fishery biology, abundance, distribution. In addition, records include scientific research and monitoring results, and peer reviewed advice which contribute to improved sustainability of fisheries resources and conservation both domestically and internationally through regional fisheries management organizations such as the Northwest Atlantic Fisheries Organization.

Document Types: Memoranda, reports, research documents, briefings, presentations, correspondence and media lines.

Record Number: DFO SCI 301

Sustainability Plans

Description: Records include information related to the Atlantic Lobster Sustainability Measures Program (ALSM) contribution program which supports industry efforts to improve economic prosperity and long-term sustainability in all Lobster Fishing Areas (LFAs). Information includes records related to Sustainability Plans which will aid the Canadian lobster fishery to restructure in order to respond to new global market preferences, as well as implement strong conservation measures to maintain and enhance lobster stocks, address ecosystem impacts and to improve catch monitoring and fishing effort reporting. Sustainability Plans are developed and submitted to the Department and must include conservation measures that apply to the entire LFA. Sustainability Plans include information related to: improved prospects for biological productivity; reliable reporting of catches and effort; reduced ecosystem impacts of lobster fishing activities. Information may also include the approval of Sustainability Plans and consideration given to requests for partial project funding. Information related to Funding Proposals could include: conservation and stewardship; harvester organization governance; restructuring and rationalization or a combination thereof. Records could also include information related to contribution agreements between the proponents and the Department. In addition, as DFO’s scientific expertise is an integral contributor to the delivery of this program, there is information relating to the biological productivity and ecosystem impacts of LFAs.

Document Types: Plans, funding proposals, contribution agreements, memoranda, briefing notes, policy documents, news releases, presentations, program terms and conditions and terms of reference.

Record Number: DFO EFM 400.3

Wild Capture Fisheries Management Policies and Strategies

Description: Records include information relating to the coordination, development and implementation of plans, policies, tools and mechanisms necessary, as determined through engagement processes and policy reviews, to support a robust and diverse fisheries sector that is competitive, prosperous and sustainable. The objective of this work is a modern fisheries governance regime that is accountable, predictable and transparent to the people it governs, respects Aboriginal treaty rights and promotes long-term sustainability and economic prosperity. The program provides a single, over-arching vision, policy and governance framework to senior management at the national level, including the Minister, to direct and support fisheries resources decision-making initiatives. In addition, this program is responsible for all related business, human resources and corporate planning.

Document Types: Memoranda, policy documents, discussion papers, strategies, guidelines, correspondence, presentations, meeting agendas, meeting reports, speeches, work plans, contracts, business planning, financial reports and legal opinions.

Record Number: DFO EFM 401

Sub-program 1.1.2: Recreational Fisheries

Recreational fishing is an important contributor to many local Canadian economies. The Recreational Fisheries program focuses on partnerships, citizen-engagement and community stewardship, and promotes public awareness of conservation and sustainable use of the fisheries resource. It also ensures that all stakeholders are engaged in the decision-making process and that allocation decisions made in the Integrated Fisheries Management Plans reflect the interests of the recreational fishery.

Recreational Fisheries Management

Description: Records include information related to the Recreational Fisheries Management Program. Recreational fisheries managers are important players in the development of Integrated Fisheries Management Plans and in ensuring that recreational fisheries interests are considered when allocation and other fisheries management decisions are made. Records include information related to the issuance of recreational fishing licences for tidal waters in British Columbia and for some species in marine waters of Atlantic Canada and Quebec. Information includes records related to partnerships, citizen-engagement and community stewardship and promoting public awareness about conservation and the sustainable use of fishery related resources. Information could include recordings of Atlantic Salmon Advisory Committee meetings.

Document Types: Policies, memos, briefing notes, brochures, posters, meeting agendas and minutes, presentations, business plans, contracts, publications, licensing documents, Treasury Board submissions, memoranda to cabinet and notices to fish harvesters.

Format: Audio recordings.

Record Number: DFO EFM 400.2

Science Information in Support of Canadian Recreational Fisheries

Description: Records include information related to science in support of the recreational viability of Canadian fisheries. As such, records include information and advice on assessment techniques, fishery biology, abundance and distribution. In addition, records include scientific research and monitoring results, and peer reviewed advice which contribute to improved sustainability of fisheries resources and conservation.

Document Types: Memoranda, reports, research documents, briefings, presentations, correspondence and media lines.

Record Number: DFO SCI 302

 

Program 1.2: Aboriginal Strategies and Governance

The Aboriginal Strategies and Governance program serves to build and maintain strong and stable relations with Aboriginal groups and promotes fisheries-related economic opportunities for Aboriginal communities; both of which are instrumental to maintaining a stable fisheries management regime with common and transparent rules for all. The program does this by supporting the involvement of Aboriginal groups in the fishery where Fisheries and Oceans Canada manages the fishery and where land claims agreements have not been concluded, specifically for three purposes: management of food, social and ceremonial fisheries; collaborative management, by building the capacity required to engage in fishery management processes; and, conservation, by supporting fisheries, monitoring and reporting. This work is achieved through the following: Aboriginal fisheries contribution agreements, treaty fisheries negotiations and mandate development, strategic advice for the ongoing management of Aboriginal rights, Aboriginal programs and policies renewal; allocation policies, frameworks for the implementation of treaties, and, fisheries-related consultation and engagement. This program uses funding from the following transfer payments: Aboriginal Fisheries Strategy, Aboriginal Aquatic Resource and Oceans Management program, Aboriginal Fund for Species at Risk program, Atlantic Integrated Commercial Fisheries Initiative, Pacific Integrated Commercial Fisheries Initiative and Treaty Related Measures.

Sub-program 1.2.1: Aboriginal Fisheries Strategy

The Aboriginal Fisheries Strategy (AFS) sub-program is a contribution funding program that provides eligible Aboriginal groups with transfer payments via Comprehensive Fisheries Agreements and Project Funding Agreements for the effective management of the food, social and ceremonial fisheries in a manner consistent with the 1990 Supreme Court of Canada’s Sparrow decision. Fisheries Agreements often include communal fishing licences for Food, Social and Ceremonial and Commercial fishing issued under the Fisheries Act under the Aboriginal Communal Fishing Licences Regulations. AFS also includes the Allocation Transfer Program; which facilitates the voluntary retirement of commercial fishing licences and the issuance of communal licenses to eligible Aboriginal groups and includes providing funding for the purchase of equipment, such as vessels and gear necessary for Aboriginal groups to fish these licences. AFS applies where Fisheries and Oceans Canada manages the fishery and where land claims settlements have not already put in place a fisheries management framework. This sub-program provides a mechanism for Fisheries and Oceans Canada to address its obligations while promoting stable and orderly fisheries management for the benefit of all Canadians. Other broader objectives include providing Aboriginal groups with an opportunity to participate in the management of their fisheries; contributing to the economic self-sufficiency of Aboriginal communities; and providing a foundation for the development of treaties and self-government agreements. This sub-program uses funding from the following transfer payment: Aboriginal Fisheries Strategy.

Aboriginal Fisheries Strategy - Program Administration

Description: Records include information related to Aboriginal food, social and ceremonial (FSC) fisheries and commercial fisheries. The information that is maintained is found in contribution agreements (budget details, contact information, FSC allocations, vessel and licence information), recipient capacity assessments and recipient reports (fisheries monitoring reports, fisheries management results, Aboriginal fisheries guardian reports, research/study results), among other documentation.  A database is used to store and manage this data.

Note: This Class of Records was previously titled Aboriginal Fisheries Strategy.

Document Types: Recipient work plans, recipient capacity assessments, contribution agreements and related arrangements, e-mails, briefing notes, memoranda, correspondence, records of discussions/decisions, audits, evaluations and financial planning tables.

Record Number: DFO EFM 402.1

Sub-program 1.2.2: Aboriginal Aquatic Resource and Oceans Management

The Aboriginal Aquatic Resource and Oceans Management (AAROM) sub-program is a contribution funding program that assists Aboriginal groups to develop their capacity to more effectively participate in aquatic resource-related activities and in Fisheries and Oceans Canada and multi-stakeholder processes used for aquatic resources and oceans management. The sub-program provides funding to qualifying Aboriginal groups to form aquatic resource and oceans management organizations at the aggregate level and builds technical and scientific capacity required to effectively participate in decision-making and advisory processes. This sub-program increases the level of active Aboriginal participation in collaborative management of aquatic and ocean resources. Increased Aboriginal engagement in planning at the watershed or ecosystem level contributes to certainty, stability and predictability in fisheries management. Other objectives this sub-program achieves include encouraging the establishment of collaborative management structures and improving information-sharing among and between Aboriginal communities, Fisheries and Oceans Canada and other stakeholders. This sub-program uses funding from the following transfer payment: Aboriginal Aquatic Resource and Oceans Management.

Aboriginal Aquatic Resource and Oceans Management (AAROM) - Program Administration

Description: Records include information related to aquatic resource and oceans management activities, including governance, undertaken by Aboriginal aggregate bodies via AAROM contribution funding.  The information that is maintained is found in contribution agreements (e.g., budget details, contact information), recipient capacity assessments (business plans) and recipient reports (fisheries monitoring reports, research/study results), among other documentation.  A database is used to store and manage this data.

Note: This Class of Records was previously titled Aboriginal Aquatic Resource and Oceans Management (AAROM).

Document Types:  Program applications from recipients, proposal evaluations, recipient work plans, recipient capacity assessments, contribution agreements, e-mails, briefing notes, memoranda, correspondence, records of discussions/decisions, audits, evaluations and financial planning tables.

Record Number: DFO EFM 402.2

Sub-program 1.2.3: Strategies and Governance

The Strategies and Governance sub-program is responsible for treaty and non-treaty fisheries negotiations and provides departmental policy development and advice on Aboriginal related fisheries issues, such as: aquatic resource allocation, fisheries and oceans governance, habitat protection provisions, oceans, etc. This sub-program also provides advice on modern treaty fisheries obligations implementation and the monitoring of such departmental obligations in those final agreements. This sub-program works closely with Indigenous and Northern Affairs Canada to ensure fisheries elements of negotiated agreements advance sustainable aquatic ecosystems and support safe and secure Canadian waters while fostering economic prosperity across maritime sectors and fisheries. This sub-program uses funding from the following transfer payment: Treaty Related Measures.

Aboriginal Fund for Species at Risk

Description:  Records include information related to capacity building and implementation activities related to the Species at Risk Act, as undertaken by Aboriginal groups. The information that is maintained is found in recipient project proposals (resumes), contribution agreements (budget details, contact information), recipient capacity assessments (resumes, business plans) and recipient reports (traditional knowledge, study results), among other documentation. A database is used to store and manage this data.

Document Types: Recipient project proposals, proposal evaluations, recipient work plans, recipient capacity assessments, contribution agreements, e-mails, briefing notes, memoranda, correspondence, records of discussions/decisions, audits, evaluations and financial planning tables.

Record Number: DFO EFM 402.6

Atlantic Integrated Commercial Fisheries Initiative

Description: Records include information related to the commercial fisheries related activities of First Nation communities and aggregate bodies (vessels, licences, gear, priorities and plans). The information that is maintained could include contact information, aggregated training information, and correspondence information (oral, written and electronic). In addition, contribution agreement information (project activity, expenses, progress against plans, changes to level of maturity in business development planning and capacity and in co-management) is maintained. A web-based application updated by headquarters and regional personnel has been developed to capture, manage, and report on this data.

Document Types: Background papers, briefings, contribution agreements, e-mails, correspondence, records of decision, evaluations, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, publications, regulations, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 402.4

Pacific Integrated Commercial Fisheries Initiative

Description: Records include information related to the commercial fisheries-related activities of First Nation communities and aggregate bodies which is captured and reported on. The program also maintains information about expressions of interest by commercial licence holders (licences, vessels, gear, quota), resulting relinquishment agreements, contribution agreements, and the assessment of progress in the collaborative management of the resource. Records could also include information related to program performance indicators and management indicators (total access obtained and distributed, and key structures and processes funded by contribution agreements). Pacific Region has developed a network-based application utilizing an Access database and an Excel presentation and reporting tool to collect and report on process elements of the program.

Document Types: Background papers, briefings, contribution agreements, correspondence, records of decision, evaluations, e-mails, expressions of interest, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, publications, regulations, relinquishment agreements, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 402.5

Policy and Governance

Description: Records include information gathered to establish advice on issues related to the application of Aboriginal rights and claims as well as new jurisprudence to fisheries management and fish harvesting, and to advise on land claims and self-government or Treaty negotiations. Records may contain information related to Aboriginal fishing issues and programs; commercial fishing enterprises and Food, Social and Ceremonial related information that is required to incorporate economic and cultural issues into deliberations and proposals. Records may also include information relevant to fisheries governance status and changes to status, and to records of interactions including contribution agreements with Aboriginal communities. Information is generally aggregated rather than detailed.

Note: This Class of Records was previously titled Strategies and Governance.

Document Types: Land claims background papers, briefings, contribution agreements, correspondence, records of decision, evaluations, expressions of interest, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, e-mails, publications, regulations, reports, statistics, and Treasury Board submissions.

Record Number: DFO EFM 402.3

 

Program 1.3: Sustainable Aquaculture Program

The goal of the Sustainable Aquaculture Program is to contribute to an environmentally, economically and socially sustainable Canadian aquaculture sector. Canada’s aquaculture sector operates under one of the most stringent regulatory frameworks in the world which is designed to ensure the sector’s environmental sustainability. Fisheries and Oceans Canada’s regulatory mandate for the program is derived from the Fisheries Act, the Fisheries Development Act, and the Oceans Act. The Department has the lead regulatory role in British Columbia and Prince Edward Island. Fisheries and Oceans Canada implements the Sustainable Aquaculture Program in a horizontal and integrated way with other federal departments and agencies to create optimal conditions for science-based sustainable management of the sector. The Department works collaboratively with industry, provinces and territories, Aboriginal groups, and others to ensure the success and long-term sustainability of Canada’s aquaculture sector.

Aquaculture Management

The Aquaculture Management sub-program’s objective is to enhance the Department’s aquaculture management regime, using a range of regulations, policies, and public reporting to implement its regulatory mandate for the sector. In doing so, efforts are made to improve current regulations and policies as well as develop new ones, which are streamlined and coherent across federal and provincial/territorial regimes while ensuring protection of the aquatic environment. These activities are supported by public reporting on the management of the sector and its economic and environmental performance. Delivery of this sub-program is aligned with Canada’s international obligations and ensures that domestic regulatory responsibilities are consistent with international commitments to sustainable aquaculture management. The Department, in partnership with other government departments, supports Aboriginal communities interested in aquaculture and helps them develop viable aquaculture business plans and establish businesses that bring long-term sustainable economic benefit to their communities.

Aquaculture Certification and Sustainability Reporting (closed program)

Description: Documents include information related to DFO's engagement with the aquaculture industry and stakeholders to help adopt certification systems and demonstrations of environmental, social and economic performance of aquaculture. Documents also include information on Canadian aquaculture practices and products that provide to internal and international markets. Additionally, the information includes policies and procedures developed with international agencies to meet Canada's commitment to protect sustainability of marine and freshwater resources.

Note: Program ended in March 31, 2012.

Document Types: Annual reports, workshop agendas and reports, meeting agenda and reports, terms of reference, workplans, memos, statistical reports, discussion documents, presentations, pamphlets, contracts, decision documents, policies, guidelines, briefing notes, scenario notes, business planning and performance management, and email messages.

Format: Photographs and videos.

Record Number: DFO EFM 403.3

Aquaculture Innovation and Market Access Program (closed program)

Description: Records include information related to contribution funds provided to industry, research organizations, universities, not-for-profit organizations, as well as Aboriginal organizations or communities to implement projects in the areas of sustainable aquaculture production, aquaculture species diversification, and green technology development. Records also include information on program management used internally at DFO.

Note: Program ended March 31, 2013.

Document Types: Calls for proposals, program management documents, project application template, project summaries, project completion reports, guidelines, financial reports, briefing notes and videos.

Record Number: DFO EFM 403.2

Aquaculture - Program Management

Description: Records include information relating to existing federal, provincial and territorial environmental or natural resources management regulations and policies that affect aquaculture management. It also includes federal-provincial analyses covering areas for the streamlining and improving of regulations. More specific items include: information on federal-provincial aquaculture regulatory management; an environmental risk management framework; new policies; regulatory amendments; and, tools to assist in regulatory decision making. Other items include documents on the National Aquaculture Strategic Action Plan Initiative 2010-2015, the Aboriginal Aquaculture Engagement Initiative, and the Aquaculture Development Strategy 2016-2019.

Note: This Class of Records was previously titled Aquaculture Management.

Document Types: Quantitative data, discussion and consultation documents, working documents, contribution agreements, reports, inter-departmental decisions, cost-benefit analyses, legal opinions, regulations, policies, review reports, memos, scenario notes, briefing notes, business planning and performance management, workplans, presentations, agendas and reports, terms of reference, contracts, Memoranda of Understanding and email messages.

Record Number: DFO EFM 403.1

British Columbia Aquaculture Regulatory Program

The objective of this sub-program is to effectively manage, administer and regulate aquaculture in British Columbia and govern the aquaculture industry activities, including finfish, shellfish and freshwater or land-based operations. The British Columbia Aquaculture Regulatory Program (BCARP) is implemented under the Pacific Aquaculture Regulations under the Fisheries Act. Specific BCARP areas of responsibility include: site licensing, introductions and transfers licensing, conditions of licence, environmental and fish health management, compliance and enforcement, consultations and engagement, and public reporting. BCARP ultimately ensures that aquaculture activities in the province are sustainable.

British Columbia Aquaculture Regulatory Program - Program Administration

Description: Records include information related to the Pacific Aquaculture Regulations developed under the federal Fisheries Act and the associated regulatory program to support DFO's new role in aquaculture management in British Columbia. This would include information related to aquaculture licensing (conditions of license, license-holder reports, license holder contact information); aquaculture facilities (facility contacts, location, cultured species, land tenures, licences, and culture methods); and ecosystem monitoring (benthic monitoring, sea lice abundance, fish escapes, marine mammal incidents, incidental catch). This would also encompass information on consultations, license reports and other submissions, integrated management plans, fish health management, containment measures, habitat authorizations and conditions, and introductions and transfer permits. Other policies, protocols, guidelines, and federal-provincial/other government discussions would also be included.

Note: This Class of Records was previously titled British Columbia Aquaculture Regulatory Program.

Document Types: Quantitative data, legal opinions, regulations, policies, guidelines, standards, briefing notes, scenario notes, memos, Memorandum of Understanding, discussion and consultation documents, inter-departmental discussion and decision documents, cost-benefit analyses, policies, review reports, contracts, meeting agendas and reports, workshop agendas and reports, PowerPoint presentations, videos and email messages.

Record Number: DFO EFM 403.4

Sustainable Aquaculture Science Program

The objectives of the Sustainable Aquaculture Science Program are to provide a strong science base to underpin regulatory, policy, and program decision-making, thereby increasing the stability and soundness of aquaculture-related decisions. Additionally, through collaborative research with the aquaculture industry, the Sustainable Aquaculture Science Program helps to improve the sustainability of the industry, facilitate technology transfer and knowledge mobilization, and increase the scientific capacity of the Canadian aquaculture industry. Science for decision-making contributes to transparency and public confidence. The key activities to achieve these objectives will include: (1) implementation of a formal scientific risk assessment framework and the provision of scientifically peer-reviewed risk assessments and associated advice for key aquaculture-environment interactions, including fish health; (2) conducting targeted regulatory research in areas such as fish pest and pathogen interactions, cumulative effects, ecosystem management and interactions with wild populations; (3) providing scientific advice on the development of national standards, the development and implementation of indicators and area-based options for addressing overlapping management considerations; and (4) conducting collaborative research to enhance environmental performance and to optimize cultured fish health.

Science Information in Support of Aquaculture Regulatory Requirements

Description: Records include science related information for developing an aquaculture environmental management framework. This includes information and advice in support of regulatory and policy requirements related to ecosystem carrying capacity, ecosystem indicators measuring aquaculture effects on fish habitat, genetic and ecological interactions of wild and cultured fish, environmental considerations in the siting and management of aquaculture operations, and fish health management.

Document Types: Memoranda, reports, research documents, meeting minutes, briefing notes, presentations, research proposals, letters, e-mail messages, Memoranda of Understanding, ministerial correspondence, backgrounds, speaking notes and terms of reference.

Record Number: DFO SCI 306

Science Information in Support of the Canadian Aquaculture Industry

Description: Records include science information related to the research and development conducted by Departmental researchers in collaboration with the Canadian aquaculture industry and partners from government and academia in order to improve the international competitiveness and sustainability of the Canadian industry. The information relates to new knowledge, technology transfer, and the commercialization of research by Canada’s aquaculture industry, as well optimum fish health, and environmental performance by industry.

Document Types: Memoranda, reports, research documents, meeting minutes, briefing notes, presentations, correspondence, research proposals, letters, e-mail messages, Memoranda of Understanding, ministerial correspondence, backgrounds, speaking notes, terms of reference, collaborative agreements and contracts.

Record Number: DFO SCI 305

Science Information in Support of Sustainable Aquaculture Science

Description: Records include science related information in support of sustainable aquaculture including research and science information related to environmental sustainability and research and development conducted by Departmental researchers in collaboration with the Canadian aquaculture industry and partners from government and academia in order to improve the sustainability of the Canadian industry. This includes information related to new knowledge on optimum fish health and environmental performance, far-field monitoring of aquaculture inputs, as well as research and advice in support of regulatory and policy requirements related to ecosystem carrying capacity, ecosystem indicators measuring aquaculture effects on fish habitat, genetic and ecological interactions of wild and cultured fish, environmental considerations in the siting and management of aquaculture operations and fish health management.

Document Types: Memoranda, reports, research documents, research studies, meeting minutes, briefing notes, presentations, letters, e-mail messages, Memoranda of Understanding, ministerial correspondence, Treasury Board submissions, backgrounds, speaking notes, terms of reference, collaborative agreements and publications.

Record Number: DFO SCI 304

 

Program 1.4: Salmonid Enhancement Program

The Salmonid Enhancement Program (SEP) supports achievement of Departmental fisheries management objectives by producing salmon for harvest, stock assessment and conservation purposes. In addition, SEP engages communities, schools, First Nations and the public broadly in salmon stewardship through education and community involvement activities, and through collaborative projects aimed at restoring and maintaining key salmon habitat in British Columbia and the Yukon. The program contributes to economically valuable salmon fisheries by producing fish that directly support Pacific Commercial and Recreational Fisheries. Through targeted enhancement efforts on key stocks, SEP helps Canada meet its enhancement obligations under the Canada-United States Pacific Salmon Treaty and supports secure international market access for Canadian salmon products. SEP works closely with the Integrated Fisheries Management Program, the British Columbia Aquaculture Regulatory Program and the Aquatic Animal Health and Biotechnology and Genomics programs. In addition, components of SEP are coordinated with the Canadian Food Inspection Agency, as well as provincial, territorial, and municipal governments.

Sub-program 1.4.1: Salmonid Enhancement Operations

Salmonid Enhancement Operations produce Pacific salmon at enhancement facilities, restore habitats, and undertake projects that include citizen participation in fisheries and watershed stewardship activities. Enhancement facilities include hatcheries and spawning channels producing salmon. Enhanced salmon enable economic, social and cultural harvest opportunities for commercial, recreational and First Nations harvesters, support vulnerable stock rebuilding and contribute to Canada's stock assessment commitments under the Pacific Salmon Treaty with the United States. Opportunities for citizen participation in fisheries and watershed stewardship, habitat restoration and salmon enhancement projects involve: the public; First Nations; as well as other government and corporate partners. Projects with community partners include stewardship activities and the development of integrated local and area watershed plans. Salmonid Enhancement Operations also support school education and public awareness projects.

Community Involvement Program

Description: Records include information related to citizen participation in fisheries and watershed stewardship activities through education and awareness, small scale fish production, and partnerships with First Nations, communities, other governments and external parties. Records would include information on the Community Economic Development Program enhancement facilities operated under contract by local communities and First Nations, and the Public Involvement Program for community volunteers, which provides technical assistance and seed funding to volunteer groups who undertake projects to conserve and protect salmon utilizing leveraged funds and donated expertise and equipment and supports school education and public awareness projects.

Document Types: Background papers, briefings, correspondence, records of decision, evaluations, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, publications, regulations, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 405.2

Resource Restoration Program

Description: Records include information related to the Resource Restoration Program which undertakes projects to restore and enhance fish habitat for fish production in collaboration with community, other government, corporate and First Nation partners. Records would also include information related to Salmonid Enhancement Program technical support and seed funding and leveraged resources from partners as well as information on watershed planning that is undertaken with community partners to ensure projects are integrated into local and area plans.

Document Types: Background papers, briefings, correspondence, records of decision, evaluations, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, publications, regulations, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 405.3

Salmonid Enhancement Facilities- Hatcheries and Spawning Channels

Description: Records include information related to Salmonid Enhancement Facilities, which include hatcheries and managed spawning channels that produce salmon to provide harvest opportunities to First Nations, commercial and recreational fisheries and support vulnerable stocks. Records also include information related to stock assessment commitments under the International Pacific Salmon Treaty that enable domestic harvest management and international harvest sharing arrangements. Records may also include information related to the production of Pacific salmon from hatcheries to aid in the recovery of species at risk.

Document Types: Background papers, briefings, correspondence, records of decision, evaluations, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, publications, regulations, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 405.1

Sub-program 1.4.2.: Salmonid Enhancement Contribution Programs

Salmonid Enhancement Contribution Programs provide funding for community-based salmon and fish habitat projects. The Department has established contribution arrangements to support long-term collaboration with the Pacific Salmon Foundation. Contribution funding for the Pacific Salmon Foundation is offset by the revenues generated from the Pacific Salmon Conservation stamp and the Commercial Conservation surcharge on Fisher Registration Cards. The Pacific Salmon Foundation uses the contribution funding received from the Department to support community-based salmon and fish habitat projects that conserve, restore and enhance Pacific salmon. The Pacific Salmon Foundation does this in partnership with communities, other governments, First Nation representatives and non-profit organizations. This program uses funding from the following transfer payment: Contribution to the Pacific Salmon Foundation.

Salmonid Enhancement Contribution Program- Program Administration

Description: Records include information related to contribution arrangements with the Pacific Salmon Foundation. Records would also include information related to the delivery of community-based salmon and fish habitat projects that conserve, restore and enhance Pacific salmon, in partnership with communities, other governments, First Nation representatives and non-profit organizations.

Note: This Class of Records was previously titled Salmonid Enhancement Contribution Programs.

Document Types: Background papers, briefings, correspondence, records of decision, evaluations, policies, presentations, publications, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 405.4

 

Program 1.5: Aquatic Animal Health

In collaboration with the Canadian Food Inspection Agency, the Department co-delivers Canada’s National Aquatic Animal Health Program (NAAHP). The objective of the program is to protect against the introduction or spread of serious infectious diseases of national and international importance, in both wild and cultured aquatic animals. This protection is critical to safeguarding the health of Canada’s aquatic resources and both Canada’s domestic and export markets for fish and seafood products. In doing so, NAAHP provides greater economic stability and potential for growth of the industries and regions that depend on these resources. The Department provides the scientific advice, diagnostic testing and research which inform the certification of aquatic animal health status and support the delivery of federal responsibilities under the Health of Animals Act and the Fisheries Act. The program also supports the delivery of other Fisheries and Oceans Canada programs, such as the Salmon Enhancement Program, Biotechnology and Genomics, and the Sustainable Aquaculture Science Program.

Aquatic Animal Health - Program Administration

Description: Records include current and past priority aquatic animal pathogens. Through updates from the Canadian Food Inspection Agency (CFIA) and the World Organization for Animal Health, the fluid list of priority pathogens greatly influences the Centre for Aquatic Animal Health Research and Diagnostics (CAAHRD) program proposals and its development of diagnostic tests for aquatic diseases. Records include information related to the presence or absence of aquatic animal diseases in specific aquaculture facilities and in the wild. This program includes documents surrounding aquatic animal diseases in the wild. Surveillance projects are carried out to gain information on aquatic animal disease presence and potential spread. The majority of the documents produced are to inform senior management of the status of disease notifications and related investigations by the CFIA as well as formal communications between the participating groups. Records also include information related to research proposals for the CAAHRD program.

Note: This Class of Records was previously titled Aquatic Animal Health.

Document Types: Annual reports, correspondence, meeting minutes, budgets, plans, presentations, data, assessments, certificates, permits, memoranda, procedures, scientific advice, briefing notes, backgrounders and manuals.

Record Number: DFO SCI 313

 

Program 1.6: Biotechnology and Genomics

The Department is responsible for developing the knowledge that is required for the regulation and risk assessment of fish products derived from innovations in biotechnology and genomics. Biotechnology and genomics can provide leading-edge techniques and strategies for the sustainable development of aquatic resources. The Department’s use of these tools improves Canada's ability to protect species at risk, manage the opening and closing of fisheries, prosecute poachers, improve aquaculture practices, control disease outbreaks, and remediate contaminated sites.

Biotechnology and Genomics - Program Administration

Description: Records include information related to the administration of the Canadian Environmental Protection Act, New Substances Notification Regulations (Organisms) for fish products of biotechnology (based on a Memorandum of Understanding between DFO, Environment and Climate Change Canada and Health Canada), including responsibilities for regulatory research, risk assessments, assisting the New Substances Program and providing advice for the amendment of regulations that will apply to fish products of biotechnology. As such, records include information that is used to support program development and implementation (legislation, regulation, policies, operational procedures, and scientific research and assessment), including legal references, guidance for industry, regulatory foresight instruments, support for research planning, regulatory compliance and promotion, identification of stakeholders, interdepartmental collaborations and communication to senior management and general public. In addition, records include information related to the administration of the Genomics Research and Development Initiative, which provides funding for DFO to develop and apply genomics research tools to improve the department's ability to protect endangered species, manage opening and closing of fisheries, avoid over exploitation of resources, control aquatic invasive species, understand ecosystem responses to stressors such as climate change to inform ecosystem management, contribute to oceans protection policies, prosecute poachers, improve aquaculture practices, control disease outbreaks and remediate oil spills and contaminated sites. Records also include information that is used to manage a competitive, peer-reviewed departmental research and development program.

Note: This Class of Records was previously titled Genomics and Biotechnology.

Document Types: Acts, advisory notes, audit reports, background papers, bills, briefing notes, budgets, business cases, calls for proposals, contracts, correspondences, evaluation reports, guidelines, legal opinions, media lines, meeting agendas and minutes, memos, Memoranda to Cabinet, Memoranda of Understanding, New Substances Notifications, pre-notification consultations, presentations, peer-reviewed scientific publications, proposals, public opinion research papers, public responses, briefings, petitions, records of decision, regulations, regulatory amendments, reports, risk assessments, templates, Treasury Board submissions, terms of reference, studies and work plans.

Record Number: DFO SCI 315

 

Program 1.7: International Engagement

The International Engagement program ensures access for Canadians to fish resources managed internationally, promotes sustainable fisheries management and healthy global marine ecosystems, and contributes to a stable international trade regime for Canadian fish and seafood products. The program advances its goals via multilateral and bilateral engagements, and coordinated strategies with international partners.

Fisheries and Marine Ecosystems Related Information

Description: Records include information relating to promoting and influencing sustainable regional fisheries management and healthy global marine ecosystems, and contributing to a stable international trade regime for Canadian fish and seafood products. Information could relate to various activities including negotiation and administration of international treaties and agreements relating to fisheries and marine mammal conservation and trade, trade authorization, protection of marine ecosystems, the conduct of bilateral and multilateral fisheries relations with other countries, advocacy, and the formulation and presentation of international fisheries advice to the Minister. The records include Memoranda of Understanding on fisheries cooperation with key international partners, international agreements to which Canada is a party, committee reports that address management issues in international waters, and export permits authorizing the trade in certain protected species. They may also include information relating to consultations with industry and other stakeholders.

Note: This Class of Records was previously titled International Engagement - Fisheries and Marine Ecosystems Related Information.

Document Types: Background papers, briefings, memoranda, correspondence, evaluations, Memoranda to Cabinet, Memoranda of Understanding, Orders in Council, plans, presentations, publications, studies, Treasury Board submissions, agreements, consultations, committee reports, internal policies, guidelines, legal opinions, copies of audits and/or investigations from the Office of the Auditor General or Commissioner of the Environment and Sustainable Development, delegation of authority, staff time logs, copies of free trade agreements, export permits, copies of international reports, file lists and reports.

Record Number: DFO INT 800

Science Information in Support of International Priorities

Description: Records include information related to sustainable regional fisheries management and healthy global marine ecosystems; information helps address fisheries and ecosystem challenges and contributes to international standards, agreements and management decisions that reflect Canadian approaches, as well as to a stable international trade regime for Canadian fish and seafood products. Records include information and advice on assessment techniques, fishery biology, abundance and distribution. In addition, records include scientific research and monitoring results, and peer reviewed advice which contributes to improved sustainability of fisheries resources and conservation.  

Document Types: Reports, briefings, guidelines, work plans, terms of reference, memoranda, presentations, correspondence, project proposals and meeting minutes.

Record Number: DFO SCI 307

 

Program 1.8: Marine Navigation

The Canadian Coast Guard Aids to Navigation, Icebreaking, and Waterways Management programs provide Canadian and international commercial marine transportation sectors, fishers, shore based facilities and pleasure craft operators with information and services to facilitate the safe, economical and efficient movement of ships. In some cases, in order to provide these services, the Coast Guard works with its partners, Environment and Climate Change Canada (ECCC), the Canadian Hydrographic Service (CHS), and Public Service and Procurement Canada (PSPC).

Aids to Navigation

Description: Records include information related to aids to navigation operated by the CCG and private entities for the purpose of ensuring safe, accessible and effective vessel transit in Canadian waters. Records include documents describing the marine navigation services fee schedules for commercial ships operating in Canadian waters, the CCG aids to navigation system, and information related to the types of aids, their physical characteristics and geographic location as well as maintenance history. These records from the Aids Program Information System (APIS) form the basis of the List of Lights, Buoys and Fog Signals publications, Monthly Notices to Mariners publications and Annual Editions of the Notices to Mariners, all published by DFO on its Notices to Mariners website. Records also include national policies and directives, and information related to marine navigation services fee, service standards and operational requirements for their program's short and long range aids to navigation.

Document Types: Notices, lists, policies, directives, guidelines, manuals, reports, memoranda, briefings, fee schedules and correspondence with industry.

Format: Electronic data and correspondence.

Record Number: DFO CCG 101

Icebreaking Services

Description: Records include information related to icebreaking policies and levels of service, icebreaking services fees, icebreaking operations, route assistance, ice routing and information services, harbour breakouts, flood control, Northern resupply, Arctic sovereignty, research and development and the activities of the International Ice Patrol. There are two operational seasons for the icebreaking fleet: summer operations in the Canadian Arctic (from late June to November) and winter operations on the East Coast, Gulf, Saint Lawrence River and Great Lakes (from mid-December to April or May). This information includes such items as: icebreaking services fee schedules for commercial ships operating in Canadian waters; duration/position/destination of vessels escorted along with their tombstone data; daily ice charts as well as recommended ice routings for maritime traffic; identification and duration of harbour breakouts; duration of flood control operations; and aspects of Arctic operations including duration of escorts and amount of cargo delivered by Canadian Coast Guard (CCG) icebreakers to remote communities. In order to provide timely, accurate ice information and ice routing advice to the maritime community, the CCG relies on a partnership agreement with the Canadian Ice Service of the Meteorological Service of Canada, part of Environment Canada.

Document Types: Policies, agreements, directives, guidelines, reports, memoranda, electronic data, fee schedules and correspondence with industry.

Record Number: DFO CCG 104

Waterways Management

Description: Records include information related to water level forecasts and channel bottom conditions (soundings) for some waterways. Water level forecasts are carried out on the following waterways: St. Lawrence shipping channels between Montreal and Quebec forecasts on the lower water depth available in the coming weeks are supplied to mariners. This information allows mariners to optimize their cargo. The data from the Great Lakes is sent to Quebec, once there the appropriate information is posted on the regional CCG website Marinfo. The Canadian portions of the Great Lakes waterways are surveyed once per season, unless a special survey is required (report of obstruction/bottom touch); forecasts of available water depths specifically for the Fraser River, South Arm Shipping Channel. This information is produced all year long and posted on the regional CCG website AVADEPTH and; A forecast bulletin is issued twice per week during the ice-free season, beginning of June to mid-October, which provides the predicted water levels for the coming seven days of the Mackenzie River. The forecasted bulletin is distributed by fax to shippers and oil companies. In addition, CCG provides information on channel bottom conditions (soundings), in specific commercial waterways, which is provided to mariners to advise them of available depth and current bottom conditions. This information is either accessible through the CCG website, Marinfo or AVADEPTH or sent to stakeholders.

Document Types: Electronic data on water level forecasts and water level forecast reports.

Record Number: DFO CCG 102

 

Program 1.9: Small Craft Harbours

Under the authority of the Fishing and Recreational Harbours Act and its regulations, the Small Craft Harbours program operates and maintains a national network of harbours in support of the principal and evolving needs of the commercial fishing industry and the broader interests of coastal communities. Investment in small craft harbour infrastructure supports the economic prosperity of Canada’s fisheries and maritime sectors and contributes to public safety. The Small Craft Harbours program focuses its resources on keeping fishing harbours that are critical to the commercial fishing industry in good repair. The program is delivered in cooperation with Harbour Authorities, local not-for-profit organizations representing the interests of both commercial fish harvesters and the broader community, who manage the harbours under lease agreements with Fisheries and Oceans Canada. In line with the program’s mandate to support the commercial fishing industry, low activity fishing harbours and recreational harbours are divested to third parties. The Small Craft Harbours program is funded through an annual appropriation which includes two transfer payment programs: the Small Craft Harbours Class Grant Program and the Small Craft Harbours Class Contribution Program.

Harbour Operations and Maintenance

Description: Records are related to all aspects of DFO’s Small Craft Harbours Program and include information on harbours and real property (assets); repair, maintenance and construction projects; harbour management, operations, and development; Harbour Authorities; non-core harbours divestiture and demolition; investment planning; program planning and reporting; program administration; and the Program’s two transfer payment programs. The Program manages data in its national database (IPI: Information Portuaire / Port Information). Data are maintained for reporting purposes, as well as for central agency policy compliance, financial and investment planning, asset management, and long term harbour planning. Schedule I of the Fishing and Recreational Harbours Regulations lists all harbours administered by DFO, with amendments published as required in the Canada Gazette. The Program’s IPI database contains information related to harbour location and management status; harbour and real property inventory (assets); repair, maintenance and construction projects; condition assessments for harbours and harbour components; Harbour Authorities; harbour revenues; and harbour divestitures.

Document Types: Program plans and reports, studies, statistical reports, project approval documents and other project related documents, land title documents and survey plans, leases and licenses, cost estimate calculations, investment plans, financial reports, site plans, Treasury Board Submissions, Memoranda to Cabinet, memoranda, briefings, correspondence, internal policies and procedures, Grant and Contribution agreements, performance measurement strategies, procurement documents, legal opinions, publications, newsletters, agendas and records of discussion/decisions for internal governance structures, presentation decks, delegations of authority, environmental assessments, transfer agreements, manuals, directives, guides, and work plans.

Record Number: DFO SCH 200.1

 

Program 1.10: Territorial Delineation

The definition and description of Canada’s maritime boundaries is reliant on hydrographic data and nautical geodetic expertise. Fisheries and Oceans Canada’s Canadian Hydrographic Service and Oceanographic Services (CHS-OS) is responsible for the provision of hydrographic and nautical data and nautical geodetic expertise. The program’s technical experts define the geographic positions for all Canadian offshore maritime limits and boundaries and provide the nautical geodetic evidence to resolve boundary disputes (e.g., Beaufort Sea, Hans Island) and prosecutions related to the violation of international maritime law (e.g., foreign fishing), as well as other infractions in Canadian waters. Through the international recognition of these limits and boundaries, Canada is able to assert its sovereign rights to resources, and to secure its maritime boundaries. Canada ratified the United Nations Convention on the Law of the Sea (UNCLOS) and in 2013 submitted evidence to the United Nations Commission on the Limits of the Continental Shelf (the Commission) in support of the establishment of the outer limits of Canada’s continental shelf beyond the current 200 nautical mile Exclusive Economic Zone. Canada also submitted a preliminary report indicating that an Arctic submission would be forthcoming after further data collection. The Department works closely in this endeavour with Global Affairs Canada and Natural Resources Canada to prepare the second submission to present and defend Canada’s evidence submission to the Commission.

Territorial Delineation - Program Administration

Description: Records include information related to the delineation of Canada’s maritime boundaries. Information includes hydrographic products and services to support and document the extent of Canada's marine boundaries; it also provides scientific data and expert advice in support of Canada's submission to the United Nations Convention on the Law of the Sea and in legal defence or challenges involving illegal activities in Canadian sovereign waters.

Note: This Class of Records was previously titled Territorial Delineation.

Document Types: Proposals, correspondence, memoranda, briefings, meeting minutes, records of decision, procedures, reports, status reports, presentations, background papers, statistics, Science Advisory reports, discussion papers, evaluations, data sets, forecasts, scenarios, models and assessments, tide and water level reports, technical manuals, reference manuals and material.

Format: Hydrographic source material (data, computations, field notes, analogue and digital source information, multibeam imagery).

Record Number: DFO SCI 312

 

Program 1.11: Climate Change Adaptation Program

Fisheries and Oceans Canada contributes to the growth and sustainability of numerous maritime sectors and has infrastructure assets in the billions of dollars. It needs to have the capacity to adjust its decisions and activities based on the impact of climate change. The Climate Change Adaptation Program assesses risk, develops science knowledge and adaptation tools, which facilitate the integration of climate change considerations and adaptive management strategies into its decision-making. Whether it is managing the fisheries resource, small craft harbours, or marine navigation, decision-making must take into account climate change to ensure that Canada continues to benefit socially and economically from its oceans and inland waters. This program is one element of a much larger horizontal program which includes nine federal departments, including Environment and Climate Change Canada, Natural Resources Canada, and the Public Health Agency of Canada.

Aquatic Climate Change Adaptation Services Program - Program Administration

Description: Records include information related to the provision of science advice, including data, reports, syntheses, risk assessments, and science advisories developed through workshops, and outreach materials. In addition, the records may include information on collaboration with other federal agencies.

Note: This Class of Records was previously titled Climate Change Adaptation Program.

Document Types: Reports, research documents, briefing notes, correspondence, meeting minutes, presentations, outreach materials, and project proposals.

Record Number: DFO SCI 317

 

Program 2.1: Compliance and Enforcement

The Compliance and Enforcement program ensures the conservation and sustainable use of Canada’s aquatic resources and the protection of species at risk, fish habitat, and oceans. The program is delivered through a regulatory management and enforcement approach, and uses a number of tools to achieve its goals, including promoting compliance with legislation, regulations and management measures through education and shared stewardship; monitoring, control, and surveillance activities; and the management of major cases and special investigations. The National Fisheries Intelligence Service and Program and Operational Readiness sub-programs support the carrying out of enforcement operations. The program works closely with the Ecosystems and Fisheries Management Sector, the Royal Canadian Mounted Police, various domestic and international partners including industry, to ensure peaceful and orderly fisheries. It makes a significant contribution, with the Canadian Coast Guard, to the protection of Canadian sovereignty and assists the Department of National Defence with identifying potential marine security threats. It also plays a key administrative role, along with Ecosystems and Fisheries Management, Environment and Climate Change Canada, and the Canadian Food Inspection Agency, in the Canadian Shellfish Sanitation Program to help ensure that the public is protected from contaminated fisheries products.

Sub-program 2.1.1: National Fisheries Intelligence Service

The National Fisheries Intelligence Service collects and analyzes all-source information and produces intelligence reports to facilitate knowledgeable and informed decision-making. This program provides advice about aspects of operations to decision-makers. As the Compliance and Enforcement program evolves to an intelligence-led organization, accurate intelligence gathering and an ability to establish priorities and action plans will control, reduce and mitigate threats and risks. Establishing an intelligence model as a core business practice within the Compliance and Enforcement program will shift its resources from crisis response to strategically focusing on areas of greatest risk and ensure maximum program effectiveness.

National Fisheries Intelligence Service - Program Administration

Description: Records include information related to complex compliance issues which pose significant conservation threats. Formal intelligence data are collected and analyzed with existing departmental catch and vessel position data. Information could include enforcement plans, detailed activity reports, documentation and evidence of non-compliance, documents required for prosecution, and details about penalties issued.

Document Types: Correspondence, policies, plans, reports, warnings, citations, tickets and legal documents.

Format: Photographs/video, any non-paper or digital evidence such as seized catch, geo-position records (GPS).

Record Number: DFO EFM 404.5

Sub-program 2.1.2: Enforcement Operations

Enforcement Operations comprises a variety of compliance and enforcement tools to detect and deter illegal activities. Education and Shared Stewardship promotes compliance, through education, promotional campaigns, and engagement of partners and stakeholders. Educational activities raise awareness and understanding and result in a more informed public and encourage resource users to comply with regulatory requirements. Fisheries monitoring and audit activities provide an oversight function to determine participants’ compliance with legislation, regulations and management measures. The program uses land, water and air-based surveillance along with modern technology such as vessel monitoring systems, video monitoring and satellite surveillance to detect illegal activities. Major Cases and Special Investigations focus on solving high-risk, complex compliance issues that pose significant threat to the sustainability of Canada’s aquatic resources and cannot be addressed through education or, regular monitoring, and control and surveillance activities. Special investigative techniques, including covert operations, technical surveillance, and information technology forensics are used in countering illegal fishing activities. The program is supported by third-party services (guardian, at-sea observer and dockside monitoring programs), and partnerships and joint operations with police and other enforcement agencies. The public assists by reporting violations through “Observe, Record, Report” programs. To deter illegal activities, enforcement interventions may include warnings, seizures, arrests, directions, orders, diversions, tickets, charges and prosecutions. This program meets domestic and international commitments to address Illegal, Unregulated and Unreported fishing; and to protect habitat and species at risk, contributing to sustainable aquatic ecosystems, supporting legitimate economic activities, and protecting consumers from illegally harvested fisheries products.

Major Cases and Special Investigations

Description: Records include information related to complex compliance issues which pose significant conservation threats. Formal intelligence data are collected and analyzed with existing departmental catch and vessel position data. Information could include enforcement plans, detailed activity reports, documentation and evidence of non-compliance, documents required for prosecution, and details about penalties issued.

Document Types: Correspondence, reports, policies, plans, reports, warnings, citations, tickets and legal documents.

Format: Photographs/video, any non-paper or digital evidence such as seized catch, geo-position records (GPS).

Record Number: DFO EFM 404.3

Monitoring, Control and Surveillance

Description: Records include information related to traditional enforcement activities such as investigations, prosecutions and penalties. Fishery Officers carry out their duties by monitoring offshore, inshore and inland fisheries and waters and detecting non-compliance with fisheries and habitat protection regulations and/or fishing licence conditions. Officers carry out at-sea and port inspections of domestic and foreign fishing vessels, verify fishing licences and records, as well as catch. Information could include enforcement plans, detailed activity reports, documentation and evidence of non-compliance, documents required for prosecution, and details about penalties issued.

Document Types: Correspondence, reports, plans, reports, warnings, citations, tickets and legal documents.

Format: Photographs/video, any non-paper or digital evidence such as seized catch, geo-position records (GPS).

Record Number: DFO EFM 404.2

Sub-program 2.1.3: Program and Operational Readiness

Program and Operational Readiness develops and supports a skilled, equipped, well-informed, safe and effective workforce. Strategic planning, integrated risk assessments, periodic reviews and audits are carried out to identify operational priorities and to ensure the right balance of tools and approaches are used to achieve the program objectives. Acquisition and management of equipment, vehicles, and vessels is necessary to ensure a well-equipped and effective workforce. Program and Operational Readiness ensures a well-trained workforce through the Fishery Officer Career Progression Program and the coordination of specialized enforcement and intelligence training throughout the Compliance and Enforcement program including annual recertification requirements of Fishery Officers as needed. It also ensures rigorous management of data as well as information collection and analysis through the development and maintenance of information management systems notably the Departmental Violation System. Finally, systems for collecting and analyzing information also support strategic planning, priority setting and performance management of the Compliance and Enforcement program overall.

Compliance and Enforcement Program Capacity

Description: Records include information related to the development of and support for a cadre of approximately 650 Fishery Officers. Records related to these activities could include details about training courses, course curriculum, Fishery Officer Recruitment, competencies and deployment, as well as Fishery Officer Designations. Records may also include information related to the legal and policy framework, and systems for information collection and analysis that are important components of the support structure. Records relating to the ability to report on activities and results of the program at all levels of the organization include information relating to standards, audits, code of conduct, and statistics on enforcement effort which are all essential to the program. The acquisition and management of platforms and equipment is also necessary to ensure a well-equipped and effective workforce and as such includes information relating to planning, purchasing, and maintenance of equipment. Finally, strategic planning and integrated risk assessments are carried out to identify operational priorities and to ensure the right balance of tools and approaches are used to achieve the program objectives.

Document Types: Correspondence, reports, policies, detailed statistical reports on any/all sectors of the program, Fishery Officer Demographics and plans.

Record Number: DFO EFM 404.4

Education and Shared Stewardship

Description: Records include information related to outlining strategies such as education, promotional campaigns, and engagement of partners and stakeholders. This could  include information related to consultation, engagement or education of key clients such as licensed fishers, individuals who live in fishing communities, groups interested in sustainable fisheries, individuals, groups or companies who are most likely to negatively impact fish habitat, including students (primary to post-secondary), and the Canadian general public.

Document Types: Policies, memos, briefing notes, brochures, records of decision, correspondence, posters, educational (classroom) materials, meeting agendas and minutes.

Record Number: DFO EFM 404.1

 

Program 2.2: Fisheries Protection

The Fisheries Protection Program exists to ensure that commercial, recreational and Aboriginal fisheries are productive and sustainable. As part of its core business, the Fisheries Protection Program is responsible for the administration of the fisheries protection provisions of the Fisheries Act including the establishment of guidelines and regulations. The program undertakes the review and authorization of proposed works, undertakings and activities that may affect fish and fish habitat and fulfills its legislative responsibilities in relation to federal environmental assessment regimes and addresses its Section 35 Constitution Act, 1982 duty to consult relative to authorization decisions. The program also provides science-based advice to federal custodial departments to support contaminated site management through the Federal Contaminated Sites Action Plan. Sustainability and ongoing productivity of commercial, recreational and Aboriginal fisheries is best achieved when partners and stakeholders with a common interest work together to conserve and protect fish and fish habitat. The Fisheries Protection Program has established partnering arrangements with some federal agencies and provinces which allow them to conduct initial reviews of projects, to determine if they require advice or review by the Fisheries Protection Program under the Fisheries Act. The Recreational Fisheries Conservation Partnerships Program encourages a partnership-based approach through the provision of funding to recreational fisheries, conservation, and Indigenous groups to undertake habitat restoration activities. Finally, the Fisheries Protection Program helps to address the issue of aquatic invasive species through federal-provincial/territorial cooperation and the development of regulatory tools to prevent the introduction and spread of aquatic invasive species.

Sub-program 2.2.1: Regulatory Reviews, Standards and Guidelines

As part of its core business, the Fisheries Protection Program is responsible for the direct administration of the fisheries protection provisions of the Fisheries Act including the establishment of guidelines and regulations. It is also responsible for the administration of certain provisions of the Species at Risk Act, and has specific legislative responsibilities in relation to federal environmental assessment regimes including, among others, the Canadian Environmental Assessment Act, 2012, and regimes in the territories and under land claims agreements. The program is responsible for meeting the duty to consult, and where appropriate, accommodate in relation to its authorizations and potential impacts on Aboriginal and Treaty rights. The program undertakes the review and authorization of proposed works, undertakings and activities (projects) that may affect fish and fish habitat. The program provides advice to proponents to enable them to avoid and mitigate the effects of projects on fish and fish habitat. When harm cannot be avoided, the program ensures compliance with the Fisheries Act and the Species at Risk Act by issuing authorizations and permits when appropriate, with conditions for offsetting, monitoring, and reporting.

Aboriginal Inland Habitat Program (closed Program)

Description: Records include information related to the Aboriginal Inland Habitat Program (AIHP) which enhanced the ability of Aboriginal communities to work together to participate in decision-making related to fish habitat management activities, through the development and implementation of contribution agreements with aggregates of Aboriginal groups in Quebec, Ontario and the Prairie provinces. As such records contain information that the AIHP has developed to assess proposals from potential eligible recipients. In addition, records could include information related to proposal assessments and contribution agreements with selected eligible recipients. Information in these agreements aim to build capacity for the conservation and protection of fish and fish habitat in light of the impacts of activities occurring in and around fish bearing fresh waters, and to improve fish habitat through the administration of the habitat protection provisions of the Fisheries Act and the application of non-regulatory activities.

Note: This program closed in 2009.

Document Types: Briefings, presentations, correspondence, proposal assessments, evaluations, policies, plans, and contribution agreements.

Record Number: DFO HAB 601

Environmental Assessments

Description: Records include information related to assessment of proposed projects in accordance with the Canadian Environmental Assessment Act (2012), for environmental assessment responsibilities in relation to other federal legislation in the North, or in relation to land claims agreements. Federal departments and agencies, such as DFO, with specific expertise are required to provide information and advice that support the conduct of environmental assessments.  The Fisheries Protection Program provides expertise on fish and fish habitat to responsible authorities, panels and provinces (under a substituted process), as well as review boards to support their environmental assessments.  As such, records contain information that identifies potential project effects on fish and fish habitat, proposed measures to avoid, mitigate or offset adverse effects on fish and fish habitat, enforceable conditions related to the protection of fish and fish habitat, and follow-up monitoring programs related to fish and fish habitat.  In order to support the environmental assessment decision-making process, operational staff involved in the environmental assessment process also brief the Department’s senior management on the Department’s involvement in environmental assessments, participate in Indigenous and public consultations, and provide input into correspondence with Indigenous groups, project proponents, provincial/territorial governments and other interested stakeholders.

Document Types: Briefings, presentations, publications, correspondence, meeting minutes, hearing documents, planning documents, decision documents, environmental assessment reports, news releases and public notices.

Record Number: DFO HAB 600.2

Fisheries Protection - Program Administration

Description: The goal of the Fisheries Protection Program is to provide for the sustainability and ongoing productivity of commercial, recreational, and Aboriginal fisheries. The Program’s regulatory role is based on the administration of the Fisheries Protection Provisions of the Fisheries Act and the Applications for Authorization under Paragraph 35(2)(b) of the Fisheries Act Regulations. The Fisheries Protection Program holds a variety of records. In order to support the regulatory decision-making processes, operational policies are developed to provide guidance to operational staff involved in the regulatory process and to brief the Department’s senior management. Records relating to these activities include information that identifies protocols, frameworks, guidelines, standard operating procedures, and position statements. Records related to the administration and oversight of the program includes information that outlines governance mechanisms, terms of reference, service level agreements, business plans, memoranda of agreement, development and on-going support of information systems, internal and external reporting and meeting minutes. The Fisheries Protection Program also holds records related to Fisheries Act authorizations including project descriptions, aquatic impacts and risk assessments, mitigation plans, scientific advice, offsetting plans, legal and financial agreements, and authorizations.

Note: This Class of Records was previously titled Protection of Fisheries.

Document Types: Presentations, publications, correspondence, reports, meeting minutes, policy documents, procedures, plans (offsetting, monitoring, business), memoranda, news releases, hearing documents, planning documents, decision documents, news releases, manuals, Memoranda of Understanding, partnership agreements, terms of reference, system documentation, service level agreements, legal and financial agreements and Fisheries Act authorizations.

Record Number: DFO HAB 600.1

Quality and Performance Management (closed Program)

Description: Records include information related to Quality and Performance Management (QPM) which provided internally facing services that supported the administration of the former Habitat Management Program (HMP). The QPM sub-program is being closed. Several documents are no longer in use. Documents that are still in use are now grouped under the Fisheries Protection Program. Records containing information related to QPM functions that were previously performed include: developing and implementing a mandatory training regime for the HMP; development and on-going support of the HMP information systems; coordination of HMP internal communications and external communications, coordination and production of program activity business plans and external and internal reporting documents, and Fisheries Act annual reports; the development and implementation of the program’s performance measurement strategy; development and implementation of the program’s quality management activities; and performing the secretariat function for program governance.

Note: This program closed in 2013.

Document Types: Briefings, learning plans, training materials, presentations, publications, strategies, correspondence, reports (annual reports to Parliament, Quality Management reports), policy and procedural guidance documents, business and work plans, memoranda, news releases, Internet and Intranet communication products, internal communications documents, system documentation, records of decision and contracts.

Record Number: DFO HAB 600.3

Science Information in Support of Habitat Management

Description: Records include scientific information in support of the Fisheries Protection Program, including information such as data, reports, state of knowledge syntheses, and science advisories developed through workshops and peer-review meetings. The advice can be delivered through briefing notes, memos, science advisory and technical reports or primers on specific topics. Presentations are often prepared to deliver information to specific audiences. The Centre on Offshore Oil Gas and Energy Research (COOGER) identifies scientists conducting oil and gas scientific research in the government, and compiles information on their collaborators, their proposed research projects, and allocated budgets.

Document Types: Reports, briefings, correspondence, data collection templates, guidelines, maps, meeting minutes, procedures, and emails.

Record Number: DFO SCI 308

Sub-program 2.2.2: Partnerships and Regulatory Arrangements

Sustainability and ongoing productivity of commercial, recreational and Aboriginal fisheries is best achieved when partners and stakeholders with a common interest work together to conserve and protect fish and fish habitat. The Recreational Fisheries Conservation Partnerships Program (RFCPP) forms a key component of the Fisheries Protection Program. This contribution program encourages a partnership-based approach and provides funding to recreational fishing/angling, conservation, and Indigenous groups undertaking fish habitat restoration activities, thereby supporting a common long term goal of enhancing the sustainability and ongoing productivity of Canada’s recreational fisheries. With government, recreational fishing/angling groups, conservations groups, Indigenous groups, and other partners working together toward common goals, tangible progress can be made. To help meet that potential, the RFCPP supports multi-partner projects at the local level enabling proponents to manage and execute projects that restore compromised and/or threatened recreational fisheries habitat.

Recreational Fisheries Conservation Partnerships Program

Description: Records include information related to fisheries habitat restoration projects undertaken by conservation, recreational fishing/angling and Indigenous organizations funded by the Recreational Fisheries Conservation Partnerships Program (funding application forms and supporting documents such as technical reports and habitat restoration plans), and internal processes in support of program delivery. The information that is maintained could include contact information, project information and correspondence information (oral, written and electronic). In addition, contribution agreement information (project activities, expenses, other sources of support to the project, project deliverables) is maintained. A web-based application updated by headquarters and regional personnel has been developed to capture, manage, and report on this data.

Document Types: Image files, e-mails, letters, memoranda, ministerial correspondence, briefing notes, reports, presentations, forms, agendas, Question Period documents, minutes of meetings, contracts, budget documents, scenario notes, procedure manuals, speaking notes, contribution agreements, policies, statements of work, designs, legal opinions and Treasury Board submissions.

Record Number: DFO HAB 600.4

Sub-program 2.2.3: Aquatic Invasive Species

The Aquatic Invasive Species program aims to prevent the introduction of aquatic invasive species (AIS) into Canadian waters, to manage selected existing populations of AIS and to provide fisheries managers with information and tools to address AIS. Activities performed by the program include: early detection, response, and management of AIS and the administration of the Aquatic Invasive Species Regulations. The program works with federal, provincial and territorial partners to coordinate AIS issues and to administer and enforce AIS legislation. The program also works with government authorities in Canada and the United States and with non-governmental organizations to manage the threat of AIS through ongoing scientific studies (e.g. research on pathways of invasion, methodologies to detect new invasions), risk assessments and control measures. Information related to AIS, their prevention and management is provided to Canadians.

Science in Support of Aquatic Invasive Species

Description: Records include scientific research and monitoring results, science advice, and other available information on aquatic invasive species, such as reports, scientific data, and other material that may be used to inform decision-making.

Note: This class of Records was previously titled Aquatic Invasive Species.

Document Types: Reports, research documents, peer-reviewed publications, briefing notes, correspondence, data collection templates, guidelines, maps, meeting minutes, presentations, procedures, outreach materials and email correspondence.

Record Number: DFO SCI 314

 

Program 2.3: Species at Risk

The Species at Risk Act (SARA) is the federal legislative tool for protecting listed wildlife species at risk. It establishes a process for conducting scientific assessments of the status of wildlife species, by an arm’s length organization, and for listing species assessed as extirpated, endangered, threatened and of special concern. The Species at Risk Act also includes provisions for the protection, recovery and conservation of listed wildlife species and their critical habitats and residences. The Minister of Fisheries and Oceans Canada and the Canadian Coast Guard is the competent Minister for all aquatic species at risk in Canada (except those in, or on federal lands administered by Parks Canada). The program is managed according to key principles in the Act, such as stewardship, engagement, consultation, cooperation, compliance, and enforcement. The program is informed by scientific research, social and economic research, and stakeholder and community views. This information then supports the assessment and listing of species; the recovery and protection of listed species at risk through recovery strategies, action plans and management plans; the identification and protection of species' critical habitats; the implementation of recovery measures; and reporting on progress. The Species at Risk Program helps improve the ecological integrity of aquatic ecosystems so that they remain healthy and productive for future generations of Canadians.

Monitoring and Evaluation

Description: Records include information related to detecting changes in the status of species, determining the effectiveness of protection and recovery measures, measuring progress toward achieving set recovery objectives and evaluating the effectiveness of the Species at Risk Act. Records may also include information relating to Species at Risk (SAR) funding programs and the legal obligations for the SAR program.

Document Types: Policies, Treasury Board submissions, annual reports to Parliament, memoranda, briefings, notes, records of discussion, records of inter-departmental work, permits and explanations, program evaluations, bi-lateral agreements, Parliamentary Reviews and work plans.

Record Number: DFO SAR 700.1

Protection of Species at Risk

Description: Records include information related to the identification of species that are at risk or trending toward risk identification and subsequent legal protection, including assessments by the Committee on the Status of Endangered Wildlife in Canada, scientific advice, socio-economic analysis, results of consultations, departmental listing recommendations, regulatory packages for Treasury Board, Orders, communication plans and compliance plans. Records may also include information related to the protection of species at risk habitat, including providing advice and guidance to Departmental staff, scientific advice, orders and protection statements. Records may also include information related to compliance and enforcement of the protection measures and legal obligations of the Species at Risk program.

Document Types: Policies, guidelines, directives, procedures, Treasury Board submissions, annual reports to Parliament, memoranda, briefings, notes, records of discussion, records of inter-departmental work, legal opinions and judicial recommendations, permits and explanations, reports (Recovery Potential Assessment, socio-economic analysis), response statements, orders, protection statements, communication plans, compliance plans, Parliamentary Review submissions, bi-lateral agreements and work plans.

Record Number: DFO SAR 700.2

Recovery of Species at Risk

Description: Records include information related to the development of objectives and approaches for recovery, as well as the identification of appropriate measures and actions to effectively achieve those objectives. Records include recovery planning documents, information providing advice and guidance to Departmental staff, information provided by recovery teams, information from consultations and scientific advice. Records may also include information related to the Species at Risk (SAR) funding programs, legal obligations for the SAR program, and compliance and enforcement of the recovery measures.

Document Types: Policies, guidelines, directives, procedures, Treasury Board submissions, annual reports to Parliament, memoranda, briefings, notes, records of discussion, records of inter-departmental work, legal opinions and judicial recommendations, permits and explanations, reports (Recovery Potential Assessment, socio-economic analysis), recovery strategies, action plans, management plans, communications plans, Parliamentary Review submissions, bi-lateral agreements, work plans.

Record Number: DFO SAR 700.3

Science Information in Support of Species at Risk Management

Description: Records include information relating to conveying science advice on aquatic species at risk to policy and decision-makers to support the implementation of the Species at Risk Act. As such, records include information and advice on the biology, abundance, distribution, population and habitat trends and critical habitat of species at risk as related to their status, recovery potential, listing recommendation and recovery strategies, action plans and management plans. The advice is used to support the conservation and protection of Canada’s biological diversity and fulfils a key commitment under the United Nations Convention on Biological Diversity and Federal Sustainable Development Strategy.

Document Types: Reports, research documents, peer-reviewed publications, briefings, guidelines, work plans, terms of reference, memoranda, presentations and correspondence.

Record Number: DFO SCI 316

 

Program 2.4: Environmental Response Services

The Canadian Coast Guard is the lead federal agency for ensuring an appropriate response to all ship-source and unknown mystery pollution spills in Canadian waters and waters under international agreements. The Environmental Response Services program minimizes the environmental, economic, and public safety impacts of marine pollution incidents. Through the program, the Canadian Coast Guard establishes an appropriate and nationally consistent level of preparedness and response services in Canadian waters; monitors and investigates all reports of marine pollution in Canada in conjunction with other federal departments; and maintains communications with the program’s partners, including Transport Canada and Environment and Climate Change Canada, to ensure a consistent coordinated approach to the response to marine pollution incidents. The Coast Guard’s Fleet Operational Readiness program contributes to the delivery of this program. The program’s legal basis derives from the Oceans Act, the Canada Shipping Act, 2001, and the Constitution Act, 1867.

Environmental and Response Program

Description: Records include information related to the mandate of the Canadian Coast Guard (CCG) as the lead federal agency for the response component of Canada’s Marine Oil Spill Preparedness and Response Regime. The program's operational records are divided into two areas: preparedness and response. Information for preparedness purposes includes national, regional and area contingency plans, levels of service and service standards, joint contingency plans, policies, directives, operational procedures, Memoranda of Understanding, letters of agreements, life cycle management systems and procedures for pollution countermeasures equipment, the conduct of training and national and international exercises and associated lessons learned reports. Information for response purposes includes marine pollution incident reports, incident action plans, cost recovery documentation and lessons learned.

Note: This Class of Records was previously titled Preparedness and Response Services.

Document Types: Plans, operational procedures, marine pollution incident reports, lessons learned reports, legal opinions, contracts, Memoranda of Understanding, letters of agreement, directives, policies, users' guides and manuals, reports, pollution response equipment inventories, financial reports, maintenance records, memos, briefing notes, Questions and Answers, Question Period notes, business plans and performance measurement reports.

Format: Digital and video.

Record Number: DFO CCG 107

 

Program 2.5: Oceans Management

The Oceans Management program takes an integrated and evidence-based approach to managing oceans issues and collaborates with other federal departments, other levels of government, Aboriginal groups, and stakeholders. Building on a foundation of science, the program addresses a number of challenges facing Canada’s oceans, such as oceans health, marine habitat loss, declining biodiversity and growing demands for access to ocean space and resources. The program gathers, disseminates and considers ecological, social and economic impacts to ensure the protection, conservation and sustainable use of Canada’s oceans. The legal basis for the program derives from the Oceans Act along with Canada’s Oceans Strategy which provides the Department with a framework for managing estuarine, coastal and marine ecosystems.

Marine Conservation and Protection Instruments

Description: Records include information related to the conservation and sustainable use of Canada’s ocean space and resources. The information relates to the actions that are undertaken to protect and manage unique and sensitive aspects of the ecosystem due to challenges related to oceans health, marine habitat loss and declining biodiversity. Instruments used may include regulations to establish Marine Protected Areas or non­-regulatory instruments such as conservation and recovery plans, action plans and monitoring protocols. These Oceans Act Marine Protected Areas contribute towards a national network of federal, provincial and territorial marine protected areas. Records include information relating to engagement with industry, communities, Aboriginal groups, and other related oceans stakeholders, as well as science related information and advice, and socio-economic information as applicable, used to identify ecosystem boundaries, to develop conservation and management objectives, to select priority issues of concern and areas of high conservation value, to monitor marine ecosystems, assess their health, to measure the effectiveness of management measures in place, identify management gaps, and to inform industry activity.

Document Types: Action plans, assessments, annual reports, background papers, briefings, briefing notes, communication material, correspondence, data collection templates, discussion papers, guidelines, inventories, legal opinions, legislations, management plans, monitoring plans, peer reviewed publications, policies, presentations, procedures, proposals, risk-based assessments, scientific knowledge and advice, status reports, regulations, reports, standards, statistics, studies and workshop proceedings.

Record Number: DFO OCE 500.1

Oceans Management Governance Structures and Tools

Description: Records include information related to integrated management governance structures and tools. Integrated management is a collaborative approach to managing Canada’s ocean space and resources in a way that protects and supports sustainable use and development of Canada’s oceans. The information contained in the records aids in decision making and management processes and attempts to reconcile the interdisciplinary nature and cumulative impacts of ocean management activities, including ecological, social, economic and cultural impacts. Governance structures provide a platform to bring together ocean regulators and users as appropriate, and may include other federal departments, provinces, territories, Aboriginal organizations, industry, other non­governmental stakeholders and coastal communities. Tools include engagement strategies, websites, geospatial platforms, plans, frameworks, guidelines and policies to direct, guide and inform oceans activities.

Document Types: Assessments, backgrounders, briefing notes, communication material, contracts, correspondence, frameworks, maps and atlases, guidelines, legal advice, legislations, letters of intent, meeting minutes, models, memorandums of understanding, partnering agreements, plans, policies, presentations, procedures, proposals, publications, question period documents, records of decision, reports, scientific knowledge and advice, service level agreements, socio-economic studies, speaking notes, strategies, terms of reference and web pages.

Record Number: DFO OCE 500.2

Science Information in Support of the Integrated Management of Aquatic Ecosystems

Description: Records include scientific information and advice in support of oceans management activities, including the implementation of the ecosystem-based approach to planning and protecting unique and significant ecosystem components. Scientific information and advice can include data, reports, syntheses, and science advisories developed through workshops, as well as briefing notes, memos, primary scientific literature publications, or primers on specific topics. Presentations are often prepared to deliver information to specific audiences.

Document Types: Reports, research documents, briefing notes, correspondence, data collection templates, guidelines, maps, meeting minutes, peer reviewed publications, presentations, and procedures.

Record Number: DFO SCI 309

 

Program 3.1: Search and Rescue Program

The Canadian Coast Guard’s maritime Search and Rescue program leads, delivers, and maintains preparedness for the 5.3 million square kilometer maritime component of the federal search and rescue program. The Coast Guard works collaboratively with the support of stakeholders and partners, including the Department of National Defence and the Canadian Coast Guard Auxiliary to deliver search and rescue services to Canadians. Through communication, coordination, and the delivery of maritime search and rescue response, the program increases the chances of rescue for people caught in on-water distress situations.  The Fleet Operational Readiness and Marine Communications and Traffic Services programs are integral contributors to the delivery of the program. The program’s legal basis derives from the Constitution Act, 1867, the Oceans Act, and the Canada Shipping Act, 2001.

Sub-program 3.1.1: Search and Rescue

The Canadian Coast Guard’s Search and Rescue program ensures that people caught in on-water distress situations have access to assistance. The program coordinates and delivers on-water response to maritime search and rescue cases, assists the Department of National Defence in response to aeronautical and humanitarian cases; provides search and rescue response capacity; and manages partnerships essential for the efficient coordination of activities The Canadian Coast Guard’s Search and Rescue program establishes international, national and regional exercise plans to facilitate information sharing and interoperability with partners, hires and trains students for the Inshore Rescue Boat summer program, and engages with coastal communities and other stakeholders to ensure training and equipment is available to facilitate local search and rescue capacity.

Search and Rescue Coordination and Response - Program Administration

Description: Records include information related to the Search and Rescue Program, to support the search for, and the provision of aid to, persons, ships or other craft which are, or are feared to be, in distress or in imminent distress. Records include case file information relating to search and rescue operations and life boat stations. In addition, records include information related to liaison and partnerships with National Defence, Canadian Coast Guard Auxiliary, provincial, and municipal governments.

Note: This Class of Records was previously titled Search & Rescue Coordination and Response Program Administration.

Document Types: Policies, operations manuals, reports, legal opinions, lessons learned reports, directives, briefing notes, Question Period notes, business plans, performance measurement reports, and statistical search and rescue data.

Format: Digital and video.

Record Number: DFO CCG 106

Sub-program 3.1.2: Canadian Coast Guard Auxiliary

The Canadian Coast Guard Auxiliary is organized into federally incorporated, not-for-profit volunteer corporations. The Minister of Fisheries and Oceans Canada maintains a formal contribution agreement with each Auxiliary corporation for related eligible costs. The corporations are separate legal entities from the Government of Canada and work closely with the Canadian Coast Guard. The majority of Auxiliary members are commercial fishers and pleasure boaters who donate their time and vessels to assist the Coast Guard with the Search and Rescue Services program. Other members are volunteers from local communities who crew community-based dedicated response vessels 24 hours a day, 7 days a week. The Auxiliary has approximately 4,000 members and access to approximately 1,100 vessels. The local knowledge, maritime experience, seafaring talents, and professional conduct of the members make them one of Canada’s greatest maritime assets. Authority for this contribution program is by Cabinet Directive. This program uses funding from the Canadian Coast Guard Auxiliary Contribution Program and is delivered in coordination with Coast Guard’s Search and Rescue Services and Marine Communications and Traffic Services.

Management of the Canadian Coast Guard Auxiliary

Description: Records include information relating to the management of the Canadian Coast Guard Auxiliary (CCGA) recognizing the organizational structure of five federally incorporated, not-for-profit volunteer organizations. Records also include information related to the formal contribution agreements maintained by the Minister of Fisheries and Oceans with each of the five CCGA corporations. Information is maintained in agreement with the corporations as separate legal entities from the Government of Canada that work in close partnership with CCG.

Note: This Class of Records was previously titled Canadian Coast Guard Auxiliary.

Document Types: Contribution agreements, national guidelines, legal opinions and governance documents.

Record Number: DFO CCG 105

 

Program 3.2: Marine Communications and Traffic Services

The Marine Communications and Traffic Services program is delivered by the Canadian Coast Guard. The safety of mariners and marine environmental protection in Canadian waters depend on the efficient and timely communication of information. The program ensures a reliable communication system is available 24 hours a day to contribute to the safety of life at sea, the protection of the marine environment, and the safe and efficient navigation in Canadian waterways. Services include marine distress and general radio communications, broadcasting maritime safety information, screening vessels entering Canadian waters, regulating vessel traffic in selected Canadian waters, providing marine information to other federal departments and agencies, and providing a public correspondence radiotelephone service in areas where mariners don’t have access to public telephone systems. The Shore-Based Asset Readiness and Canadian Coast Guard College programs are integral contributors to this program. The legal basis for the program derives from the Constitution Act, 1867, the Oceans Act, and the Canada Shipping Act, 2001.

Marine Communications and Traffic Services - Program Administration

Description: Records include information related to the marine navigation services fee for services provided to commercial ships operating in Canadian waters, the establishment and maintenance of Marine Communications and Traffic Services (MCTS) remote sites and operations of MCTS centres. This information includes statistics on radio communications and vessel traffic movements; Notices to Shipping; Publications: Radio Aids to Marine Navigation, Vessel Traffic Services (VTS) Zones Regulatory Specifications; Manuals: MCTS Standards Manual; Performance Measures: Quality Assurance Audits, Vessel Traffic Services Fact Finding Board reports; Directives: Operational Directives, Administrative Directives; Statement of Operational Requirements; Workload Standards; MCTS national recruitment materials, training program materials, national certification program materials; and Competency Profile for marine Communications and Traffic Services Officers.

Note: This Class of Records was previously titled Marine Communications and Traffic Services.

Document Types: Notices, memoranda, manuals, reports, directives, audits, training materials, guidelines, standard fee schedules and correspondence with industry.

Format: Audio recording, digital and electronic files.

Record Number: DFO CCG 103

  

Program 3.3: Maritime Security

The Canadian Coast Guard’s Maritime Security Program supports the work of federal departments and agencies with maritime and national security mandates, including the Royal Canadian Mounted Police, the Canadian Forces, the Canada Border Services Agency, Public Safety Canada, and Transport Canada, by sharing maritime expertise and information and lending vessel support. Fleet Operational Readiness, Marine Communications and Traffic Services, as well as Shore-Based Asset Readiness programs, are integral contributors to the delivery of the Maritime Security Program. The program is delivered in coordination with the Department’s Compliance and Enforcement program. The legal basis for the support of other federal departments or agencies is found primarily in the Oceans Act.

Activities and Services

Description: Information on activities and services performed by Canadian Coast Guard to support national and maritime security. This includes information regarding the provision of on-water platform capacity, maritime expertise and non-personal maritime traffic information to federal enforcement and intelligence agencies, such as the RCMP.

Note: This Class of Records was previously titled Maritime Security.

Document Types: Briefing notes, memoranda, policy papers, reports, standard operating procedures, financial reports, business plans, performance measurement reports, presentations and briefings.

Record Number: DFO CCG 108

 

Program 3.4: Fleet Operational Readiness

The Canadian Coast Guard’s Fleet Operational Readiness program provides safe and reliable vessels, air cushion vehicles, helicopters, and small craft with professional crews ready to respond to on-water and maritime-related needs. This program involves fleet management and operations, fleet maintenance, and fleet asset procurement. The program ensures that the federal civilian fleet meets the current and emerging needs and priorities of Canadians and Canada. The program supports Coast Guard programs, the Department’s science, fisheries, and aquaculture activities, and the activities of other federal departments that need on-water delivery to support their mandates. The Canadian Coast Guard College contributes to the delivery of this program. The legal basis for the program is found in the Constitution Act, 1867, and the Oceans Act.

Sub-program 3.4.1: Fleet Operational Capability

The Canadian Coast Guard’s Fleet Operational Capability program includes fleet operations, fleet management and the staffing of fleet personnel. The program ensures that certified professionals safely operate vessels, air cushion vehicles, helicopters, and small craft and are ready to respond to on-water and marine related needs. The Canadian Coast Guard College is an important contributor to this program. The program is guided by a number of international conventions and domestic marine-related regulations. For example, the Coast Guard Fleet’s Safety and Security Management System is modeled after the International Safety Management Code (as ratified by Canada as a member of the United Nations’ International Maritime Organization), the International Ship and Port Facility Security Code, and the International Labour Code (applicable to Seafarers). The System design is also influenced by the International Convention for the Prevention of Pollution by Ships, the findings of Transportation Safety Board Marine Investigation Reports, the internal safety investigations, the occupational safety and health regulations, and the Canada Shipping Act 2001 regulations governing certification of seafarers, the inspection of vessels, the marine equipment requirements, and other operational regulatory aspects. The legal basis for this program is found in the Constitution Act, 1867 and the Oceans Act.

Ships and Aircraft - Canadian Government

Description: Records include information related to the management, operations, functions and services performed by the CCG fleet of ships and aircraft; vessel and aircraft support to Canadian Coast Guard (CCG) programs (Aids to Navigation, Waterways Management, Marine Communications and Traffic Services, Icebreaking Services, Search and Rescue Services and Environmental Response Services); support to Oceans, Fisheries Management and Science (including Hydrographic Services) sectors. This includes information on management strategies, life cycle management, planning, policies, scheduling, costs, crewing practices, performance measures and safety (ISM Code) procedures, fuel operational requirements, capital planning, and helicopter management.

Document Types: Policies, procedures, directives, guidelines, leases, inventories, studies, financial reports, cost analyses, project schedules, memoranda, briefings pertaining to strategic planning, business planning, performance management, charters, fleet lists, fleet program delivery plans, services, service accords and Memoranda of Understanding.

Format: Pictures, spreadsheets, drawings, audio/video tape.

Record Number: DFO CCG 109.1

Sub-program 3.4.2: Fleet Maintenance

The Canadian Coast Guard’s Fleet Maintenance sub-program ensures that Canadian Coast Guard’s vessels, air cushioned vehicles, helicopters and small craft are available and reliable for the delivery of Canadian Coast Guard programs. The Fleet Maintenance program ensures the availability and reliability of these assets through life cycle investment planning, engineering, maintenance, and disposal services. The Canadian Coast Guard College is an important contributor to the delivery of this program in its provision of technical training. The sub-program is delivered in coordination with Public Services and Procurement Canada. Activities associated with Fleet Maintenance are guided by a number of international and national trade agreements, legal instruments such as the Financial Administration Act and Government Contract Regulations, as well as policies, directives, and guidelines provided by Treasury Board, Treasury Board Secretariat, Innovation, Science and Economic Development Canada and Public Services and Procurement Canada. The legal basis for building fleet capability is found in the Constitution Act, 1867 and the Oceans Act.

Maintenance of Ships and Aircraft – Canadian Government

Description: Records include information related to the management of refit and maintenance of vessel fleet assets including: management strategies, life-cycle management/engineering, capital/investment planning, construction, acquisitions, procurement, refit, maintenance, apparatus, supplies/inventory, utilities, disposals, ship-based communications, navigation systems, surveillance systems, electronics, and equipment or systems on board Canadian Coast Guard vessels. May also include records related to the development of policies and procedures, establishment and maintenance of standards and process for engineering, integrated logistic support, performance measures and safety procedures.

Document Types: Policies, procedures, manuals, directives, guidelines, inventories, studies, financial reports, cost analyses, maintenance records, asset lists, memoranda, business plans and reports, performance management documents, service accords, Memoranda of Understanding, contracts, work procedures, concessions and leases, briefings, presentations, technical and engineering reports and drawings, project reports, project management plans, project charters, project schedules, procurement plans, operational requirements, training materials, project milestones, cost estimates, concept designs, technical documents, statements of work, statements of requirements, technical statements of requirements, solicitations of interest and qualification, requests for proposals, bid submissions, contracts, correspondence with industry, documents for the government, budgeting, reporting and evaluation cycle, risk profiles and integrated investment plans.

Format: Pictures, spreadsheets, drawings, audio/video tape.

Record Number: DFO CCG 109.2

Sub-program 3.4.3: Fleet Procurement

The Canadian Coast Guard’s Fleet Procurement sub-program plans, manages, verifies, and accepts the design and construction of new large and small vessels, air cushioned vehicles, helicopters, and small craft to support the operational requirements identified in the Fleet Renewal Plan and the Integrated Investment Plan. The program provides project management support to ensure effective and efficient project integration, scope, time, cost, quality, human resources, communications, risk, and procurement. The program is coordinated with Public Services and Procurement Canada. Activities associated with fleet procurement are guided by a number of international and national trade agreements; legal instruments such as the Financial Administration Act and Government Contract Regulations; and policies, directives, and guidelines provided by Treasury Board, Innovation, Science and Economic Development Canada, and Public Services and Procurement Canada. The legal basis for building fleet capability is found in the Constitution Act, 1867 and the Oceans Act.

Procurement of Ships and Aircraft – Canadian Government

Description: Records include information on activities performed by the Canadian Coast Guard (CCG) to procure fleet assets. This includes information regarding the planning, management, verification, and acceptance of the design and construction of these assets, and the associated engineering and project management support. The procurement of fleet assets is consistent with CCG’s operational requirements as identified in the Fleet Renewal Plan and Integrated Investment Plan.

Document Types: Policies, procedures, directives, guidelines, inventories, studies, financial reports, domestic and foreign travel plans, financial management plans, cost analyses, cost estimates, project approval and project approval authorities documents, maintenance records, asset lists, memoranda, business planning, HR management plan, performance management, services, service accords, Memoranda of Understanding, work procedures, concessions and leases, briefings, presentations, technical and engineering reports and drawings, project reports, stakeholder engagement plan, project management plans, project management directives, project charters, project schedules, project brief, procurement plans, operational requirements, baseline requirements, validation matrix, mission profiles, project milestones, cost estimates, concept designs, integrated project schedule, technical documents, statements of work, solicitations of interest and qualification, requests for proposals, bid submissions, bid evaluation matrix, contracts, correspondence with industry, documents for the government, budgeting, reporting and evaluation cycle, risk profiles, risk management plan, risk register, integrated investment plans, lessons learned procedure, lessons learned register, change management plan, operationalization plan, operational evaluation test plan and project closure reports.

Format: Pictures, spreadsheets, drawings, text, presentations, Microsoft Office suite.

Record Number: DFO CCG 109.3

 

Program 3.5: Shore-Based Asset Readiness

The Canadian Coast Guard Shore-Based Asset Readiness program ensures that the Canadian Coast Guard’s non-fleet assets are available and reliable for delivery of Canadian Coast Guard programs. These non-fleet assets include both fixed and floating aids, such as visual aids (e.g. buoys); aural aids (e.g., fog horns); radar aids (e.g., reflectors and beacons); and long-range marine aids, such as the Differential Global Positioning System; as well as electronic communication, navigation systems, and over 300 radio towers. The Shore-Based Asset Readiness program ensures the availability and reliability of these assets through life cycle investment planning, engineering, acquisition, maintenance, and disposal services. The Canadian Coast Guard College is an important contributor to the delivery of this program in its provision of technical training. This program is delivered in coordination with Public Services and Procurement Canada. Activities associated with the life-cycle asset management of Canadian Coast Guard shore-based assets are legislated and guided by the Financial Administration Act and Government Contract Regulations, as well as policies, directives, and guidelines provided by Treasury Board, Treasury Board Secretariat, Innovation, Science and Economic Development Canada, and Public Services and Procurement Canada. The legal basis for this program is found in the Constitution Act, 1867, and the Oceans Act.

Shore-Based Assets Readiness - Program Administration

Description: Records include information related to the Shore Based Asset Readiness Program of Canadian Coast Guard (CCG) which provides life-cycle engineering, acquisition, maintenance and disposal services for non-fleet physical assets such as stations, systems, bases, operational software, and equipment that provides communications, surveillance, and marine aids to navigation to CCG, industry, federal government departments, and the general public for marine transportation. Records include information related to conception, engineering, design, acquisition, procurement, construction, operation, maintenance, disposal, planning, and costs. May also include records related to the development of policies and procedures, establishment and maintenance of standards and processes for engineering, integrated logistic support, performance measures and safety procedures.

Document Types: Policies, procedures, manuals, directives, guidelines, inventories, studies, financial reports, cost analysis, maintenance records, asset lists, memoranda, business plans and reports, performance management documents, service records, Memoranda of Understanding, contracts, work procedures, concessions and leases, briefings, presentations, technical and engineering reports and drawings, project reports, project management plans, project charters, project schedules, procurement plans, operational requirements training materials, project milestones, cost estimates, concept designs, technical documents, statements of work, statements of requirements, technical statements of requirements, solicitations of interest and qualification, requests for proposals, bid submissions, contracts, correspondence with industry, documents for the government, budgeting, reporting and evaluation cycle, risk profiles and integrated investment plans.

Format: Pictures, drawings.

Record Number: DFO CCG 110

 

Program 3.6: Canadian Coast Guard College

The Canadian Coast Guard College, the Coast Guard’s national, bilingual, degree-conferring training institution, educates the marine professionals necessary to deliver programs in support of Coast Guard’s mission and mandate in marine safety, security, and environmental protection. Coast Guard’s Fleet Operational Readiness, Shore-Based Asset Readiness, Marine Communications and Traffic Services, Search and Rescue, and Environmental Response programs are integral contributors to the delivery of this program. The legal basis for this program is found in the Constitution Act, 1867, and the Oceans Act.

Campus Facilities

Description: Records include information related to the Canadian Coast Guard campus facilities including:, Wellness Centre and Sports Complex schedules, outside use agreements for use of wellness center, conference room bookings by outside guests, guest room accommodations records, marine engineering and waterfront training facilities, simulators, laundry facilities, media and music rooms, pub with a games room, and Business Center.

Document Types: action plan, agendas, agreements, analytical notes, announcements, annual reports, applications, assessments, audits, backgrounders, briefing and discussion papers, briefing notes, communications material, contracts, copies of relevant legislation, directives and procedures, discussion papers, e-mails, emergency plans, executive correspondence, fact sheets, feasibility studies, fire safety documentation, forms, guidelines, incident reports, internal policies, inventories, investigations, letters, manuals, meeting minutes, memorandum of understanding, ministerial correspondence, news release, newsletters, notes, notices, outside use of pool, gym and boardrooms records, permits, planning documents, policies, presentations, procedures,  public correspondence, publications, regulations and related policy, reports, routing slips, schedules, selection criteria, security reports, service level agreements, specifications, vehicle use records.

Record Number: DFO CCG 114

College Training

Description: Records include information related to management, operations and courses to support the education of marine professionals, more specifically: courses and certification; Coast Guard Officer Training Program; search and rescue; environmental response; Maritime Communications and Traffic Services; marine engineering; navigation; electronics training. In addition, information may relate to Canadian Coast Guard careers such as: navigators, marine engineers, electronics technicians; Marine Communications and Traffic Services Officers.

Note: This Class of Records was previously titled Canadian Coast Guard College.

Document Types: Course materials, testing instruments, manuals, course schedules, reports, presentations, policies, guidelines, memoranda, briefings, plans, procedures, contracts and student records.

Record Number: DFO CCG 112

 

Program 3.7: Hydrographic Products and Services

The safe use of Canadian waterways requires knowledge of the physical limitations to navigation. The Canadian Hydrographic Service contributes to safety on Canadian waterways by undertaking hydrographic surveys from primarily Canadian Coast Guard vessels to measure, describe, and chart the physical features of Canada’s oceans and navigable inland waters. As Canada’s hydrographic authority, the Canadian Hydrographic Service uses these data to produce up-to-date, timely and accurate nautical charts and publications in support of domestic and international marine transportation in accordance with the requirements of the Canada Shipping Act 2001 and the International Maritime Organization’s Safety of Life At Sea Convention. In addition to supporting Safe and Secure Waters strategic objectives, hydrographic information is used in a number of research and development applications in engineering, ocean research, maritime security, marine navigation, ocean management, ecosystem science and the renewable and non-renewable energy sectors.

Hydrographic Products and Services - Program Administration

Description: Records include information related to nautical charts, hydrographic data and publications which are the primary navigational documents for mariners, and are used to plan and conduct navigation activities as safely as possible. The requirement to carry and use official government charts and publications is established under the Charts and Nautical Publications Regulations, 1995 made pursuant to the Canadian Shipping Act, 2001. Information that originates with the Canadian Hydrographic Service includes: paper charts, electronic navigational charts (S-57 format), raster navigational charts (BCB v4 format), sailing directions, hydrographic survey data, chart catalogues, publications containing explanations of symbols, terms and abbreviations, Canadian tide and current tables, atlas of tidal currents, Canadian tidal manuals and online water level bulletins and tide predictions at www.waterlevels.gc.ca. Hydrographic products, data and services are used for other purposes beyond marine navigation. They are also used in science and engineering applications, marine habitat programs, management of marine protected areas, energy research and development and natural resource development. Commercialization of hydrographic products and data is also increasingly common. Other documents include internal working documents, chart sales and inventory information, product construction archives, metadata for hydrographic data and products, and data archives.

Note: This Class of Records was previously titled Hydrographic Products and Services.

Document Types: Hydrographic products and data, in paper and/or digital form, information brochures, chart and product catalogues, correspondence, memoranda, planning documents, records of meetings, licence agreements, statistics, presentations, operational procedures, reports, Treasury Board submissions, briefings, corporate documentation (personnel files, policies), contracting and procurement documents, reference manuals and documents.

Format: Charts in paper format, Electronic Navigational Charts in the vector S-57 edition 3.1 format (International Hydrographic Organization standard). Raster Navigational Charts in the raster BSB v4 (encrypted) format. Data processing and nautical chart creation uses various formats current and archived as dictated by CARIS software (Canadian company), and hydrographic source material (data, computations, field notes, analogue and digital source information, multibeam imagery).

Record Number: DFO SCI 311

  

Program 3.8: Ocean Forecasting

As a maritime nation bordered by three oceans, Canada has an obligation to understand ocean processes and their influence on our environment, ecosystems, and coastal communities. To this end, the Department conducts research, long-term monitoring of key ocean parameters (temperature, sea level, nutrients, tides, salinity, etc.) and manages the resulting data to ensure integrity and accessibility. In turn, the generation of new knowledge allows the Department to provide advice, products and services that support ecosystem management decisions, adaptation to climatic change, emergency preparedness (e.g. tsunami warnings, storm surges), search and rescue, the mitigation of oil spills, and at-sea operations such as fisheries and offshore energy exploration. Clients of the program include the Canadian Coast Guard, other federal government departments and agencies (e.g., Environment and Climate Change Canada, Department of National Defence, Transport Canada, Public Safety Canada), various maritime industries (e.g., commercial shipping, off-shore energy exploration, commercial fishing), the Canadian and international marine science community and Canadians.

Ocean Forecasting - Program Administration

Description: Records include information related to DFO’s Ocean Forecasting program, which generates products to acquire new knowledge about Canadian oceans, identify emerging ocean climate issues, and form the basis for advice. Products for numerous clients include: raw data for DFO, as well as other government Departments (Environment Canada and National Defence), as well as academic programs and post-graduate research; climate change forecasts, which support infrastructure investment decisions pertaining to Small Craft Harbours and Real Property; model outputs which are incorporated into ecosystem assessments to inform fisheries managers; real-time oceanography information which supports CCG operations; and, peer-review publications which add to the collective knowledge regarding the state of our oceans. Specific examples include information relating to tsunami and storm surge forecasting (models), science advisory reports in which climate science advice is articulated to managers and presentations at conferences and peer review articles, which all contribute to the greater state of knowledge on ocean climate issues.

Note: This Class of Records was previously titled Ocean Forecasting.

Document Types: Reports, correspondence, memoranda, briefings, meeting minutes, records of decision, procedures, presentations, and data sets.

Record Number: DFO SCI 310

  

Internal Services

Internal Services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services.  Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

 

Acquisitions Services

Acquisition Services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management Services

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology Services 

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal Services

Legal Services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and/or plans.

Material Services

Material Services involve activities undertaken to ensure that material can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property Services

Real Property Services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

 Classes of Personal Information

Classes of personal information describe personal information that is not used for administrative purposes or is not intended to be retrievable by personal identifiers.

Grant and Contribution Programs

This class describes personal information used in support of DFO grant and contribution programs for organizations other than sole proprietorships and general partnerships. Personal information regarding representatives of organizations is not collected for administrative purposes at any time during the processing of grant and contribution applications or program administration. This personal information may be shared with other programs of the institution and with programs of other federal institutions and provincial and municipal governments in order to administer and audit the programs. Information on the programs is held by year, organization name and project name. Retention and disposal standards vary from one program to another. The following grant and contribution programs are included in this class of personal information:

  • Aboriginal Aquatic Resource and Oceans Management Program
  • Aboriginal Fisheries Strategy
  • Aboriginal Funds for Species at Risk
  • Aboriginal Inland Habitat Program – closed program (2004-2009)
  • Academic Research Contribution Program
  • Atlantic Integrated Commercial Fisheries Initiative
  • Atlantic Lobster Sustainability Measures Program – closed program (2011-2014)
  • Aquaculture Innovation and Market Access Program – closed program (2008-2013)
  • Canadian Coast Guard Auxiliary Contribution Program
  • Class Contributions Program
  • Class Grants Program
  • Grants for the Disposal of Surplus Lighthouses
  • Pacific Integrated Commercial Fisheries Initiative
  • Salmonid Enhancement Contribution Programs
  • Small Craft Harbour Class Contribution Program
  • Small Craft Harbour Class Grant Program
  • Recreational Fisheries Conservation Partnership Program
  • Yukon Salmon Sub-committee

Reporting Incidents, Sightings or Occurrences On or Near the Water

DFO encourages members of the public to report incidents, sightings and/or occurrences via phone or email.  This reporting includes, but is not limited to, shark sightings, marine mammals and sea turtles in distress, marine environmental emergencies, and the sighting of aquatic invasive species that could result in ecological damage to native species and habitat. Personal information is used by DFO in support of its lead federal role, in managing Canada's fisheries and safeguarding its waters. Personal information is not used for an administrative purpose directly affecting the individual to whom the information pertains, nor is it organized or intended to be retrievable by personal identifier.  Personal information may be shared for the purpose of responding to the incident, sighting or occurrence. Personal information is held by the regional office the report was made to, and will be retained and disposed of in accordance with the associated program's retention and disposal standards.

 Manuals

The Access to Information Act requires institutions to include in their Info Source chapter a list of manuals. For the purpose of Info Source, manuals are defined as: Instructions, handbooks or procedures used by employees to carry out institutional programs or activities that affect the general public. Manuals that are produced to govern internal processes that do not affect the general public are not included in the following list.

 Additional Information

The Government of Canada encourages the release of information through requests outside of the ATIP process. You may wish to consult DFO’s completed Access to Information (ATI) summaries and open data. To make an informal request for information, follow the link provided.

DFO conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs are available.

Please follow the links provided for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act and to access the Buy On-Line services.

 Reading Room

In accordance with the Access to Information Act and Privacy Act, the applicant may wish to review material in person