Info Source: Sources of Federal Government and Employee Information

Fisheries and Oceans Canada (DFO)

Table of Contents

General Information

Introduction to Info Source

Background

Responsibilities

Institutional Functions, Programs and Activities

Core Responsibility 1 - Fisheries

1.1 Fisheries Management

1.2 Aboriginal Programs and Treaties

1.3 Aquaculture Management

1.4 Salmonid Enhancement

1.5 International Engagement

1.6 Small Craft Harbours

1.7 Conservation and Protection

1.8 Aquatic Animal Health

1.9 Biotechnology and Genomics

1.10 Aquaculture Science

1.11 Fisheries Science

1.12 Fisheries Economics and Statistics

Core Responsibility 2 - Aquatic Ecosystems

2.1 Fisheries Protection

2.2 Aquatic Invasive Species

2.3 Species at Risk

2.4 Oceans Management

2.5 Aquatic Ecosystems Science

2.6 Oceans and Climate Change Science

2.7 Aquatic Ecoystems Economics

Core Responsibility 3 - Marine Navigation

3.1 Icebreaking

3.2 Aids to Navigation

3.3 Waterways Management

3.4 Marine Communications

3.5 Shore-based Asset Readiness

3.6 Hydrographic Services, Data and Science

Core Responsibility 4 - Marine Operations and Response

4.1 Search and Rescue Services

4.2 Environmental Response

4.3 Maritime Security

4.4 Fleet Operational Capacity

4.5 Fleet Maintenance

4.6 Fleet Procurement

4.7 Canadian Coast Guard

4.8 Marine Operations

Internal Services

Classes of Personal Information

Manuals

Additional Information

        Reading Room

Appendix A - List of Personal Information Banks for DFO

 General Information

 Introduction to Info Source

Info Source: Sources of Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

An Introduction to the Access to Information Act and the Privacy Act and an index of institutions subject to the Acts are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

 Background

Fisheries and Oceans Canada (DFO) and the Canadian Coast Guard (CCG) has existed as a department under various names, dating back to the birth of the country. Its mandate was established by the Constitution Act, 1867 and the 1868 Fisheries Act, which gave Parliament jurisdiction over "Sea, Coast and Inland Fisheries."

In 1978, the Department of Fisheries and Oceans Act established the current Department and its responsibility to oversee coastal and inland fisheries, fishing and recreational harbours, hydrography and marine sciences and policies and programs respecting oceans. In 1995, the Canadian Coast Guard (CCG) joined the Department, and in 2005, CCG became a special operating agency of DFO; additional information regarding the history of CCG is available here.

Today, DFO has the lead federal role in managing Canada’s fisheries and safeguarding its waters and CCG is responsible for services and programs that contribute to the safety, security, and accessibility of Canada’s waterways.

For more information on DFO’s legislative foundation and how it reports to Parliament through the Minister of Fisheries and Oceans, follow the links provided.

 Responsibilities

Follow the links provided to read about DFO’s mandate, program responsibilities and major policies.

The Canadian Coast Guard (CCG) is a Special Operating Agency (SOA) of DFO that owns and operates the federal government’s civilian fleet, and provides key maritime services to Canadians. To read about CCG’s mandate and program responsibilities follow the links provided. For information on a few of CCG’s policies click on the following links: http://www.ccg-gcc.gc.ca/eng/CCG/Maritime-Security/Policyhttp://www.ccg-gcc.gc.ca/Publications/Policy-Assistance-Disabled-Vessels and http://www.ccg-gcc.gc.ca/Publications/Ship-Naming-Policy.

 Institutional Functions, Programs and Activities

Core Responsibility 1 - Fisheries

Manage Canada’s fisheries, Indigenous fisheries programs, aquaculture activities and support commercial fishing harbours while applying relevant legislation.

1.1  Fisheries Management

The Fisheries Management program administers Canada’s fisheries in consultation with Indigenous groups, federal departments, other levels of government, private industry and non-governmental stakeholders. The program promotes sustainability, allocating harvestable resources amongst Indigenous rights holders, commercial harvesters and recreational anglers. It derives authority from the Fisheries Act, Species at Risk Act and related regulations and relies on scientific assessments to develop tools such as Integrated Fisheries Management Plans and Rebuilding Plans.

Classes of Records (CoRs)

Commercial Fisheries Management

Description: Records include information related to licences issued to commercial fish harvesters and fishing vessels. As such, records include information related to commercial fishing licences and quotas that are issued consistent with management plans, licensing policies, legislative requirements and Indigenous, treaty and land claims obligations. In addition, records may include information related to prescribed fees for commercial fishing licences that are collected at the time of licence issuance.

Document Types: Licences, allocations, notices to fish harvesters, policies, background papers, briefings, correspondence, records of decision, socio-economic analyses, legal opinions, legislation and regulations, Memoranda to Cabinet, presentations, publications, regulations and reports.

Record Number: DFO EFM 400.1

Application and Licencing Process to Fish, Harvest or Relay in a Contaminated Area Personal Information Bank

Canada’s Catch Certification Program Personal Information Bank

Commercial Fishing Registration Cards, Certificates, Permits and Licence Information Personal Information Bank

Dockside Monitoring Program Personal Information Bank

Financial Relief for Fishers Personal Information Bank

Fisheries Improvement Loan Program Personal Information Bank

Fishing Licence Appeal Boards Personal Information Bank

Grant and Contribution Initiatives Personal Information Bank

Ice Assistance Emergency Program Personal Information Bank

Marine Mammal Fishing Licences Personal Information Bank

Marine Mammal Transportation Licences (MMTL) Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

Seal Fishery Observation Licence to Observe a Seal Hunt Personal Information Bank

Vessel Monitoring Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

Sustainability Plans (program closed)

Description: Records include information related to the Atlantic Lobster Sustainability Measures Program (ALSM) contribution program which supports industry efforts to improve economic prosperity and long-term sustainability in all Lobster Fishing Areas (LFAs). Information includes records related to Sustainability Plans which will aid the Canadian lobster fishery to restructure in order to respond to new global market preferences, as well as implement strong conservation measures to maintain and enhance lobster stocks, address ecosystem impacts and to improve catch monitoring and fishing effort reporting. Sustainability Plans are developed and submitted to the Department and must include conservation measures that apply to the entire LFA. Sustainability Plans include information related to: improved prospects for biological productivity; reliable reporting of catches and effort; reduced ecosystem impacts of lobster fishing activities. Information may also include the approval of Sustainability Plans and consideration given to requests for partial project funding. Information related to Funding Proposals could include: conservation and stewardship; harvester organization governance; restructuring and rationalization or a combination thereof. Records could also include information related to contribution agreements between the proponents and the Department. In addition, as DFO’s scientific expertise is an integral contributor to the delivery of this program, there is information relating to the biological productivity and ecosystem impacts of LFAs.

Note: Program ended March 31, 2014

Document Types: Plans, funding proposals, contribution agreements, memoranda, briefing notes, policy documents, news releases, presentations, program terms and conditions and terms of reference.
Record Number: DFO EFM 400.3

Wild Capture Fisheries Management Policies and Strategies

Description: Records include information relating to the coordination, development and implementation of plans, policies, tools and mechanisms necessary, as determined through engagement processes and policy reviews, to support a robust and diverse fisheries sector that is competitive, prosperous and sustainable. The objective of this work is a modern fisheries governance regime that is accountable, predictable and transparent to the people it governs, respects Indigenous treaty rights and promotes long-term sustainability and economic prosperity. The program provides a single, over-arching vision, policy and governance framework to senior management at the national level, including the Minister, to direct and support fisheries resources decision-making initiatives. In addition, this program is responsible for all related business, human resources and corporate planning.

Document Types: Memoranda, policy documents, discussion papers, strategies, guidelines, correspondence, presentations, meeting agendas, meeting reports, speeches, work plans, contracts, business planning, financial reports and legal opinions.

Record Number: DFO EFM 401

Recreational Fisheries Management

Description: Records include information related to the Recreational Fisheries Management Program. Recreational fisheries managers are important players in the development of Integrated Fisheries Management Plans and in ensuring that recreational fisheries interests are considered when allocation and other fisheries management decisions are made. Records include information related to the issuance of recreational fishing licences for tidal waters in British Columbia and for some species in marine waters of Atlantic Canada and Quebec. Information includes records related to partnerships, citizen-engagement and community stewardship and promoting public awareness about conservation and the sustainable use of fishery related resources. Information could include recordings of Atlantic Salmon Advisory Committee meetings.

Document Types: Policies, memos, briefing notes, brochures, posters, meeting agendas and minutes, presentations, business plans, contracts, publications, licensing documents, Treasury Board submissions, memoranda to cabinet and notices to fish harvesters.

Format: Audio recordings.

Record Number: DFO EFM 400.2

Marine Mammal Fishing Licences Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

National Recreational Fisheries Awards Personal Information Bank

Nationally Regulated Recreational, Domestic, and Sport Fishing Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

Science Information in Support of Canadian Recreational Fisheries

Description: Records include information related to science in support of the recreational viability of Canadian fisheries. As such, records include information and advice on assessment techniques, fishery biology, abundance and distribution. In addition, records include scientific research and monitoring results, and peer reviewed advice which contribute to improved sustainability of fisheries resources and conservation.

Document Types: Memoranda, reports, research documents, briefings, presentations, correspondence and media lines.

Record Number: DFO SCI 302

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Manuscript Reviews Personal Information Bank

1.2  Aboriginal Programs and Treaties

The Aboriginal Programs and Treaties (APT) serves to build and maintain strong and stable relations with Indigenous groups and promotes fisheries-related economic opportunities for Indigenous communities; both of which are instrumental to maintaining a stable fisheries management regime with common and transparent rules for all. APT does this by supporting the involvement of Indigenous groups in the fishery where Fisheries and Oceans Canada (DFO) manages the fishery and where land claims agreements have not been concluded, specifically for three purposes: management of food, social and ceremonial fisheries; collaborative management, by building the capacity required to engage in fishery management processes; and, conservation, by building monitoring and reporting. This work is achieved through the following: Aboriginal fisheries contribution agreements, treaty and non-treaty fisheries negotiations and mandate development, strategic advice for the ongoing management of Aboriginal rights, Aboriginal programs and policies renewal; allocation policies, frameworks for the implementation of treaties, and fisheries-related consultation and engagement. This program uses funding from the following transfer payments: Aboriginal Fisheries Strategy, Aboriginal Aquatic Resource and Oceans management program, Aboriginal Funds for Species at Risk program, Atlantic Integrated Commercial Fisheries Initiative, Pacific Integrated Commercial Fisheries Initiative and Treaty Related Measures.

Classes of Records (CoRs)

Aboriginal Fisheries Strategy - Program Administration

Description: Records include information related to Indigenous food, social and ceremonial (FSC) and commercial fishing activities supported by Aboriginal Fisheries Strategy (AFS) contribution funding. The information that is maintained is found in contribution agreements (budget details, contact information, FSC allocations, vessel and licence information), recipient capacity assessments and recipient reports (fisheries monitoring reports, fisheries management results, Aboriginal fisheries guardian reports, research/study results), among other documentation.  A database is used to store and manage this data.

Note: This Class of Records was previously titled Aboriginal Fisheries Strategy.
Document Types: Recipient work plans, recipient capacity assessments, contribution agreements and related arrangements, e-mails, briefing notes, memoranda, correspondence, records of discussions/decisions, audits, evaluations and financial planning tables.

Record Number: DFO EFM 402.1

Fishery Guardian Services Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

Aboriginal Aquatic Resource and Oceans Management (AAROM) - Program Administration

Description: Records include information related to collaborative aquatic resource and oceans management activities and governance undertaken by Indigenous aggregate bodies via AAROM contribution funding.  The information that is maintained is found in contribution agreements (e.g., budget details, contact information), recipient capacity assessments (business plans) and recipient reports (fisheries monitoring reports, research/study results), among other documentation.  A database is used to store and manage this data.

Note: This Class of Records was previously titled Aboriginal Aquatic Resource and Oceans Management (AAROM).
Document Types:  Program applications from recipients, proposal evaluations, recipient work plans, recipient capacity assessments, contribution agreements, e-mails, briefing notes, memoranda, correspondence, records of discussions/decisions, audits, evaluations and financial planning tables.

Record Number: DFO EFM 402.2

Aboriginal Fund for Species at Risk (AFSAR) – Program Administration

Description: Records include information on capacity development and implementation activities related to the Species at Risk Act, as undertaken by Indigenous groups through AFSAR contribution funding. The information that is maintained is found in recipient project proposals (resumes), contribution agreements (budget details, contact information), recipient capacity assessments (resumes, business plans) and recipient reports (knowledge sharing, study results), among other documentation. A database is used to store and manage this data.

Document Types: Recipient project proposals, proposal evaluations, recipient work plans, recipient capacity assessments, contribution agreements, e-mails, briefing notes, memoranda, correspondence, records of discussions/decisions, audits, evaluations and financial planning tables.

Record Number: DFO EFM 402.6

Atlantic Integrated Commercial Fisheries Initiative

Description: Records include information related to the commercial fisheries related activities of First Nation communities and aggregate bodies (vessels, licences, gear, priorities and plans). The information that is maintained could include contact information, aggregated training information, and correspondence information (oral, written and electronic). In addition, contribution agreement information (project activity, expenses, progress against plans, changes to level of maturity in business development planning and capacity and in co-management) is maintained. A web-based application updated by headquarters and regional personnel has been developed to capture, manage, and report on this data.

Document Types: Background papers, briefings, contribution agreements, e-mails, correspondence, records of decision, evaluations, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, publications, regulations, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 402.4

Pacific Integrated Commercial Fisheries Initiative

Description: Records include information related to the commercial fisheries-related activities of First Nation communities and aggregate bodies, which is captured and reported on. The program also maintains information about expressions of interest by commercial licence holders (licences, vessels, gear, quota), resulting relinquishment agreements, contribution agreements, access agreements and the assessment of progress in the collaborative management of the resource. Records could also include information related to program performance indicators and management indicators (total access obtained and distributed, and key structures and processes funded by contribution agreements). Pacific Region has developed a network-based application utilizing an Access database and an Excel presentation and reporting tool to collect and report on process elements of the program.

Document Types: Access agreements, background papers, briefings, contribution agreements, correspondence, records of decision, evaluations, e-mails, expressions of interest, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, publications, regulations, relinquishment agreements, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 402.5

Policy and Governance

Description: Records include information gathered to establish advice on issues related to the application of Aboriginal rights and claims as well as new jurisprudence to fisheries management and fish harvesting, and to advise on land claims and self-government or Treaty negotiations. Records may contain information related to Aboriginal fishing issues and programs; commercial fishing enterprises and Food, Social and Ceremonial related information that is required to incorporate economic and cultural issues into deliberations and proposals. Records may also include information relevant to fisheries governance status and changes to status, and to records of interactions including contribution agreements with Aboriginal communities. Information is generally aggregated rather than detailed.

Note: This Class of Records was previously titled Strategies and Governance.
Document Types: Land claims background papers, briefings, contribution agreements, correspondence, records of decision, evaluations, expressions of interest, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, e-mails, publications, regulations, reports, statistics, and Treasury Board submissions.

Record Number: DFO EFM 402.3

1.3  Aquaculture Management

The goal of Aquaculture Management is to contribute to an environmentally, economically and socially sustainable Canadian aquaculture sector. To achieve that goal, the Program leads and manages the Departmental regulatory frameworks. The Program derives its regulatory mandate from the Fisheries Act and also takes a lead role in regulatory management of aquaculture in British Columbia. In all provinces and territories, DFO builds partnerships with other federal and provincial/territorial departments for coordinating and implementing regulatory frameworks and management decisions. Partnerships are also maintained with Indigenous peoples and the aquaculture industry. The Program’s regulation and policy development activities are supported by aquaculture research and peer-reviewed science advice carried out by the Department.

Classes of Records (CoRs)

Aquaculture Certification and Sustainability Reporting (closed program)

Description: Documents include information related to DFO's engagement with the aquaculture industry and stakeholders to help adopt certification systems and demonstrations of environmental, social and economic performance of aquaculture. Documents also include information on Canadian aquaculture practices and products that provide to internal and international markets. Additionally, the information includes policies and procedures developed with international agencies to meet Canada's commitment to protect sustainability of marine and freshwater resources.

Note: Program ended in March 31, 2012.

Document Types: Annual reports, workshop agendas and reports, meeting agenda and reports, terms of reference, workplans, memos, statistical reports, discussion documents, presentations, pamphlets, contracts, decision documents, policies, guidelines, briefing notes, scenario notes, business planning and performance management, and email messages.

Format: Photographs and videos.

Record Number: DFO EFM 403.3

Aquaculture Innovation and Market Access Program (closed program)

Description: Records include information related to contribution funds provided to industry, research organizations, universities, not-for-profit organizations, as well as Aboriginal organizations or communities to implement projects in the areas of sustainable aquaculture production, aquaculture species diversification, and green technology development. Records also include information on program management used internally at DFO.

Note: Program ended March 31, 2013.

Document Types: Calls for proposals, program management documents, project application template, project summaries, project completion reports, guidelines, financial reports, briefing notes and videos.

Record Number: DFO EFM 403.2

Aquaculture - Program Management

Description: Records include information relating to existing federal, provincial and territorial environmental or natural resources management regulations and policies that affect aquaculture management. It also includes federal-provincial analyses covering areas for the streamlining and improving of regulations. More specific items include: information on federal-provincial aquaculture regulatory management; an environmental risk management framework; new policies; regulatory amendments; and, tools to assist in regulatory decision making. Other items include documents on the National Aquaculture Strategic Action Plan Initiative 2010-2015, the Aboriginal Aquaculture Engagement Initiative, and the Aquaculture Development Strategy 2016-2019.

Note: This Class of Records was previously titled Aquaculture Management.

Document Types: Quantitative data, discussion and consultation documents, working documents, contribution agreements, reports, inter-departmental decisions, cost-benefit analyses, legal opinions, regulations, policies, review reports, memos, scenario notes, briefing notes, business planning and performance management, workplans, presentations, agendas and reports, terms of reference, contracts, Memoranda of Understanding and email messages.

Record Number: DFO EFM 403.1

Application and Licencing Process to Fish, Harvest or Relay in a Contaminated Area Personal Information Bank

Aquaculture Licensing Personal Information Bank

Introductions and Transfers of Live Aquatic Organisms Personal Information Bank

Marine Mammal Fishing Licences Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

Prince Edward Island (PEI) Aquaculture Leasing Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

1.4  Salmonid Enhancement

The Salmonid Enhancement Program (SEP) supports achievement of Departmental fisheries management objectives by producing salmon to enable commercial, recreational and aboriginal harvest, science-based stock assessment and salmon conservation. Through targeted enhancement efforts on key stocks, SEP helps Canada meet its enhancement obligations under the Canada-United States Pacific Salmon Treaty and supports secure international market access for Canadian salmon products. In addition, SEP engages communities, schools, First Nations and the public broadly in salmon stewardship through education and community involvement activities, and through collaborative projects aimed at restoring and maintaining key salmon habitat in British Columbia and the Yukon. SEP works closely with the Fisheries Management Program, the Aquaculture Management Program and the Aquatic Animal Health and Biotechnology and Genomics programs. In addition, components of SEP are coordinated with the Canadian Food Inspection Agency, as well as provincial, territorial, and municipal governments.

Classes of Records (CoRs)

Community Involvement Program

Description: Records include information related to citizen participation in fisheries and watershed stewardship activities through education and awareness, small scale fish production, and partnerships with First Nations, communities, other governments and external parties. Records would include information on the Community Economic Development Program enhancement facilities operated under contract by local communities and First Nations, and the Public Involvement Program for community volunteers, which provides technical assistance and seed funding to volunteer groups who undertake projects to conserve and protect; salmon utilizing leveraged funds and donated expertise and equipment and supports school education and public awareness projects.

Document Types: Background papers, briefings, correspondence, records of decision, evaluations, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, publications, regulations, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 405.2

Resource Restoration Program

Description: Records include information related to the Resource Restoration Program which undertakes projects to restore and enhance fish habitat for fish production in collaboration with community, other government, corporate and First Nation partners. Records would also include information related to Salmonid Enhancement Program technical support and seed funding and leveraged resources from partners as well as information on watershed planning that is undertaken with community partners to ensure projects are integrated into local and area plans.

Document Types: Background papers, briefings, correspondence, records of decision, evaluations, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, publications, regulations, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 405.3

Salmonid Enhancement Facilities- Hatcheries and Spawning Channels

Description: Records include information related to Salmonid Enhancement Facilities, which include hatcheries and managed spawning channels that produce salmon to provide harvest opportunities to First Nations, commercial and recreational fisheries and support vulnerable stocks. Records also include information related to stock assessment commitments under the International Pacific Salmon Treaty that enable domestic harvest management and international harvest sharing arrangements. Records may also include information related to the production of Pacific salmon from hatcheries to aid in the recovery of species at risk.

Document Types: Background papers, briefings, correspondence, records of decision, evaluations, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, publications, regulations, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 405.1

Salmonid Enhancement Contribution Program- Program Administration

Description: Records include information related to contribution arrangements with the Pacific Salmon Foundation. Records would also include information related to the delivery of community-based salmon and fish habitat projects that conserve, restore and enhance Pacific salmon, in partnership with communities, other governments, First Nation representatives and non-profit organizations.

Note: This Class of Records was previously titled Salmonid Enhancement Contribution Programs.

Document Types: Background papers, briefings, correspondence, records of decision, evaluations, policies, presentations, publications, reports, statistics and Treasury Board submissions.

Record Number: DFO EFM 405.4

1.5  International Engagement

The International Engagement program ensures access for Canadians to fish resources managed internationally, promotes sustainable fisheries management and healthy global marine ecosystems, and contributes to a stable international trade regime for Canadian fish and seafood products. The program advances its goals via multilateral and bilateral engagements, and coordinated strategies with international partners.

Classes of Records (CoRs)

Fisheries and Marine Ecosystems Related Information

Description: Records include information relating to promoting and influencing sustainable regional fisheries management and healthy global marine ecosystems, and contributing to a stable international trade regime for Canadian fish and seafood products. Information could relate to various activities including negotiation and administration of international treaties and agreements relating to fisheries and marine mammal conservation and trade, trade authorization, protection of marine ecosystems, the conduct of bilateral and multilateral fisheries relations with other countries, advocacy, and the formulation and presentation of international fisheries advice to the Minister. The records include Memoranda of Understanding on fisheries cooperation with key international partners, international agreements to which Canada is a party, committee reports that address management issues in international waters, and export permits authorizing the trade in certain protected species. They may also include information relating to consultations with industry and other stakeholders.

Note: This Class of Records was previously titled International Engagement - Fisheries and Marine Ecosystems Related Information.

Document Types: Background papers, briefings, memoranda, correspondence, evaluations, Memoranda to Cabinet, Memoranda of Understanding, Orders in Council, plans, presentations, publications, studies, Treasury Board submissions, agreements, consultations, committee reports, internal policies, guidelines, legal opinions, copies of audits and/or investigations from the Office of the Auditor General or Commissioner of the Environment and Sustainable Development, delegation of authority, staff time logs, copies of free trade agreements, export permits, copies of international reports, file lists and reports.

Record Number: DFO INT 800

Convention on International Trade in Endangered Species (CITES) Permits Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

1.6  Small Craft Harbours

Under the authority of the Fishing and Recreational Harbours Act and its regulations, the Small Craft Harbours program operates and maintains a national network of harbours in support of the principal and evolving needs of the commercial fishing industry and the broader interests of coastal communities. Investment in small craft harbour infrastructure supports the economic prosperity of Canada’s fisheries and maritime sectors and contributes to public safety.

The Small Craft Harbours program focuses its resources on keeping fishing harbours that are critical to the commercial fishing industry in good repair. The program is delivered in cooperation with Harbour Authorities, local not-for-profit organizations representing the interests of both commercial fish harvesters and the broader community, who manage the harbours under lease agreements with Fisheries and Oceans Canada. In line with the program’s mandate to support the commercial fishing industry, low activity fishing harbours and recreational harbours are divested to third parties. The Small Craft Harbours program is funded through an annual appropriation which includes two transfer payment programs: the Small Craft Harbours Class Grant Program and the Small Craft Harbours Class Contribution Program.

Classes of Records (CoRs)

Harbour Operations and Maintenance

Description: Records are related to all aspects of DFO’s Small Craft Harbours Program and include information on harbours and real property (assets); repair, maintenance and construction projects; harbour management, operations, and development; Harbour Authorities; non-core harbours divestiture and demolition; investment planning; program planning and reporting; program administration; and the Program’s two transfer payment programs. The Program manages data in its national database (IPI: Information Portuaire / Port Information). Data are maintained for reporting purposes, as well as for central agency policy compliance, financial and investment planning, asset management, and long term harbour planning. Schedule I of the Fishing and Recreational Harbours Regulations lists all harbours administered by DFO, with amendments published as required in the Canada Gazette. The Program’s IPI database contains information related to harbour location and management status; harbour and real property inventory (assets); repair, maintenance and construction projects; condition assessments for harbours and harbour components; Harbour Authorities; harbour revenues; and harbour divestitures.

Document Types: Program plans and reports, studies, statistical reports, project approval documents and other project related documents, land title documents and survey plans, leases and licenses, cost estimate calculations, investment plans, financial reports, site plans, Treasury Board Submissions, Memoranda to Cabinet, memoranda, briefings, correspondence, internal policies and procedures, Grant and Contribution agreements, performance measurement strategies, procurement documents, legal opinions, publications, newsletters, agendas and records of discussion/decisions for internal governance structures, presentation decks, delegations of authority, environmental assessments, transfer agreements, manuals, directives, guides, and work plans.

Record Number: DFO SCH 200.1

Harbour Authorities Personal Information Bank

Harbour Authority Recognition Program Personal Information Bank

Harbour Managers Personal Information Bank

1.7  Conservation and Protection

Promotes compliance with legislation, regulations, and management measures for the conservation and sustainable use of aquatic resources, takes enforcement action against potential offenders and works in close collaboration with its partners/stakeholders to implement effective controls and acceptable standards using innovative compliance and enforcement tools & strategies. It is made up of the National Fisheries Intelligence Service, Enforcement Operations and Program and Operational Readiness, and is delivered through an intelligence-led enforcement approach using a number of tools to achieve its goals based on 1) education, shared stewardship and stakeholder engagement; 2) monitoring, control, and surveillance activities; and 3) major cases and special investigations.  It works closely with partners including industry to ensure safe, peaceful and orderly fisheries, to detect and enforce illegal, unregulated and unreported and monitoring contaminated shellfish closures ensuring only legally harvested & safe products enter the marketplace.  It contributes with the CCG to the protection of Canadian sovereignty and in identifying potential marine safety and security threats in Canadian waterways.  The program is supported by third-party services and partnerships. The public assists by reporting violations through “Observe, Record, Report” programs.  

Classes of Records (CoRs)

National Fisheries Intelligence Service - Program Administration

Description: Records include information related to complex compliance issues which pose significant conservation threats. Formal intelligence data are collected and analyzed with existing departmental catch and vessel position data. Information could include enforcement plans, detailed activity reports, documentation and evidence of non-compliance, documents required for prosecution, and details about penalties issued.

Document Types: Correspondence, policies, plans, reports, warnings, citations, tickets and legal documents.

Format: Photographs/video, any non-paper or digital evidence such as seized catch, geo-position records (GPS).

Record Number: DFO EFM 404.5

National Fisheries Intelligence Service Personal Information Bank

Major Cases and Special Investigations

Description: Records include information related to complex compliance issues which pose significant conservation threats. Formal intelligence data are collected and analyzed with existing departmental catch and vessel position data. Information could include enforcement plans, detailed activity reports, documentation and evidence of non-compliance, documents required for prosecution, and details about penalties issued.

Document Types: Correspondence, reports, policies, plans, reports, warnings, citations, tickets and legal documents.

Format: Photographs/video, any non-paper or digital evidence such as seized catch, geo-position records (GPS).

Record Number: DFO EFM 404.3

National Fisheries Intelligence Service Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

Monitoring, Control and Surveillance

Description: Records include information related to traditional enforcement activities such as investigations, prosecutions and penalties. Fishery Officers carry out their duties by monitoring offshore, inshore and inland fisheries and waters and detecting non-compliance with fisheries and habitat protection regulations and/or fishing licence conditions. Officers carry out at-sea and port inspections of domestic and foreign fishing vessels, verify fishing licences and records, as well as catch. Information could include enforcement plans, detailed activity reports, documentation and evidence of non-compliance, documents required for prosecution, and details about penalties issued.

Document Types: Correspondence, reports, plans, reports, warnings, citations, tickets and legal documents.

Format: Photographs/video, any non-paper or digital evidence such as seized catch, geo-position records (GPS).

Record Number: DFO EFM 404.2

Designation of At-Sea Observers and At-Sea Observer Companies Personal Information Bank

Designation of Dockside Observers and Dockside Monitoring Companies Personal Information Bank

Dockside Monitoring Program Personal Information Bank

Fishery Guardian Services Personal Information Bank 

Marine Mammal Transportation Licences (MMTL) Personal Information Bank

Monitoring at Sea Using At-Sea Observers or Electronic Monitors (EM) Personal Information Bank

National Fisheries Aerial Surveillance Program Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

Reporting a Suspected Fishery-related Occurrence by a Member of the Public through DFO’s Phone or Online Reporting Mechanisms Personal Information Bank

Vessel Monitoring Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

Compliance and Enforcement Program Capacity

Description: Records include information related to the development of and support for a cadre of approximately 650 Fishery Officers. Records related to these activities could include details about training courses, course curriculum, Fishery Officer Recruitment, competencies and deployment, as well as Fishery Officer Designations. Records may also include information related to the legal and policy framework, and systems for information collection and analysis that are important components of the support structure. Records relating to the ability to report on activities and results of the program at all levels of the organization include information relating to standards, audits, code of conduct, and statistics on enforcement effort which are all essential to the program. The acquisition and management of platforms and equipment is also necessary to ensure a well-equipped and effective workforce and as such includes information relating to planning, purchasing, and maintenance of equipment. Finally, strategic planning and integrated risk assessments are carried out to identify operational priorities and to ensure the right balance of tools and approaches are used to achieve the program objectives.

Document Types: Correspondence, reports, policies, detailed statistical reports on any/all sectors of the program, Fishery Officer Demographics and plans.

Record Number: DFO EFM 404.4

Fishery Officer Cadet Records Personal Information Bank

Education and Shared Stewardship

Description: Records include information related to outlining strategies such as education, promotional campaigns, and engagement of partners and stakeholders. This could  include information related to consultation, engagement or education of key clients such as licensed fishers, individuals who live in fishing communities, groups interested in sustainable fisheries, individuals, groups or companies who are most likely to negatively impact fish habitat, including students (primary to post-secondary), and the Canadian general public.

Document Types: Policies, memos, briefing notes, brochures, records of decision, correspondence, posters, educational (classroom) materials, meeting agendas and minutes.

Record Number: DFO EFM 404.1

Conservation and Protection Ride-Along Program Personal Information Bank

1.8  Aquatic Animal Health

In collaboration with the Canadian Food Inspection Agency, the Department co-delivers Canada’s National Aquatic Animal Health Program (NAAHP). The objective of the program is to protect against the introduction or spread of serious infectious diseases of national and international importance, in both wild and cultured aquatic animals.This protection is critical to safeguarding the health of Canada’s aquatic resources and both Canada’s domestic and export markets for fish and seafood products.  In doing so, NAAHP provides greater economic stability and potential for growth of the industries and regions that depend on these resources.  The Department provides the scientific advice, diagnostic testing and research which inform the certification of aquatic animal health status and support the delivery of federal responsibilities under the Health of Animals Act and the Fisheries Act. The program also supports the delivery of other Fisheries and Oceans Canada programs for diagnostic testing and advice on aquatic animal health.

Classes of Records (CoRs)

Aquatic Animal Health - Program Administration

Description: Records include current and past priority aquatic animal pathogens. Through updates from the Canadian Food Inspection Agency (CFIA) and the World Organization for Animal Health, the fluid list of priority pathogens greatly influences the Centre for Aquatic Animal Health Research and Diagnostics (CAAHRD) program proposals and its development of diagnostic tests for aquatic diseases. Records include information related to the presence or absence of aquatic animal diseases in specific aquaculture facilities and in the wild. This program includes documents surrounding aquatic animal diseases in the wild. Surveillance projects are carried out to gain information on aquatic animal disease presence and potential spread. The majority of the documents produced are to inform senior management of the status of disease notifications and related investigations by the CFIA as well as formal communications between the participating groups. Records also include information related to research proposals for the CAAHRD program.

Note: This Class of Records was previously titled Aquatic Animal Health.

Document Types: Annual reports, correspondence, meeting minutes, budgets, plans, presentations, data, assessments, certificates, permits, memoranda, procedures, scientific advice, briefing notes, backgrounders and manuals.

Record Number: DFO SCI 313

Fish Health Officials Personal Information Bank

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Introductions and Transfers of Live Aquatic Organisms Personal Information Bank

1.9  Biotechnology and Genomics

Genomics can provide leading-edge techniques and strategies for the sustainable development and conservation of aquatic resources. The Department's use of genomics tools and technologies improves Canada's ability to discriminate fish and marine mammal stocks and populations to improve fisheries management and protect species at risk, prosecute poaches, improve aquaculture practices, assess and manage aquatic animal health, detect aquatic invasive species for rapid management responses, understand responses and adaptation of aquatic species to stressors such as climate change, improve the effectiveness of salmon enhancement programs, characterize biodiversity, understand population structure and connectivity to help define marine protected areas, develop bioremediation tools for oil and gas spills, and remediate contaminated sites. The Department is also responsible for developing the knowledge that is required for the regulation and risk assessment of fish products of biotechnology.

Classes of Records (CoRs)

Biotechnology and Genomics - Program Administration

Description: Records include information related to the administration of the Canadian Environmental Protection Act, New Substances Notification Regulations (Organisms) for fish products of biotechnology (based on a Memorandum of Understanding between DFO, Environment and Climate Change Canada and Health Canada), including responsibilities for regulatory research, risk assessments, assisting the New Substances Program and providing advice for the amendment of regulations that will apply to fish products of biotechnology. As such, records include information that is used to support program development and implementation (legislation, regulation, policies, operational procedures, and scientific research and assessment), including legal references, guidance for industry, regulatory foresight instruments, support for research planning, regulatory compliance and promotion, identification of stakeholders, interdepartmental collaborations and communication to senior management and general public. In addition, records include information related to the administration of the Genomics Research and Development Initiative, which provides funding for DFO to develop and apply genomics research tools to improve the department's ability to protect endangered species, manage opening and closing of fisheries, avoid over exploitation of resources, control aquatic invasive species, understand ecosystem responses to stressors such as climate change to inform ecosystem management, contribute to oceans protection policies, prosecute poachers, improve aquaculture practices, control disease outbreaks and remediate oil spills and contaminated sites. Records also include information that is used to manage a competitive, peer-reviewed departmental research and development program.

Note: This Class of Records was previously titled Genomics and Biotechnology.

Document Types:  Audit reports, background papers, briefing notes, budgets, business cases, calls for proposals, contracts, correspondences, evaluation reports, guidelines, legal opinions, media lines, meeting agendas and minutes, memos, Memoranda to Cabinet, Memoranda of Understanding, New Substances Notifications, pre-notification consultations, presentations, peer-reviewed scientific publications, proposals, public responses, briefings, petitions, records of decision, reports, risk assessments, templates, Treasury Board submissions, terms of reference, studies and work plans.

Record Number: DFO SCI 315

Manuscript Reviews Personal Information Bank

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

1.10  Aquaculture Science

The objectives of the Aquaculture Science Program are to provide a strong science base to underpin regulatory, policy, and program decision-making, thereby increasing the stability and soundness of aquaculture-related decisions.
Additionally, through collaborative research with the aquaculture industry, the Aquaculture Science Program helps to improve the sustainability of the industry, facilitate technology transfer and knowledge mobilization, and increase the scientific capacity of the Canadian aquaculture industry. Science for decision-making contributes to transparency and public confidence. The key activities to achieve these objectives will include: (1) providing scientifically peer-reviewed risk assessments and associated advice for key aquaculture-environment interactions, including fish health; (2) conducting targeted regulatory research in areas such as fish pest and pathogen interactions, cumulative effects, ecosystem management and interactions with wild populations; (3) providing scientific advice on the development of national standards, the development and implementation of indicators and area-based options for addressing overlapping management considerations; (4) conducting collaborative research to enhance environmental performance and to optimize cultured fish health; (5) initiating long-term far-field environmental monitoring of aquaculture impacts; and, (6) initiating long-term ecosystem-based research on aquaculture-environmental interactions.

Classes of Records (CoRs)

Science Information in Support of Aquaculture Regulatory Requirements

Description: Records include science related information for developing an aquaculture environmental management framework. This includes information and advice in support of regulatory and policy requirements related to ecosystem carrying capacity, ecosystem indicators measuring aquaculture effects on fish habitat, genetic and ecological interactions of wild and cultured fish, environmental considerations in the siting and management of aquaculture operations, and fish health management.

Document Types: Memoranda, reports, research documents, meeting minutes, briefing notes, presentations, research proposals, letters, e-mail messages, Memoranda of Understanding, ministerial correspondence, backgrounds, speaking notes and terms of reference.

Record Number: DFO SCI 306

Science Information in Support of the Canadian Aquaculture Industry

Description: Records include science information related to the research and development conducted by Departmental researchers in collaboration with the Canadian aquaculture industry and partners from government and academia in order to improve the international competitiveness and sustainability of the Canadian industry. The information relates to new knowledge, technology transfer, and the commercialization of research by Canada’s aquaculture industry, as well optimum fish health, and environmental performance by industry.

Document Types: Memoranda, reports, research documents, meeting minutes, briefing notes, presentations, correspondence, research proposals, letters, e-mail messages, Memoranda of Understanding, ministerial correspondence, backgrounds, speaking notes, terms of reference, collaborative agreements and contracts.

Record Number: DFO SCI 305

Aquaculture Collaborative Research and Development Program (ACRDP) Personal Information Bank

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Science Information in Support of Sustainable Aquaculture Science

Description: Records include science related information in support of sustainable aquaculture including research and science information related to environmental sustainability and research and development conducted by Departmental researchers in collaboration with the Canadian aquaculture industry and partners from government and academia in order to improve the sustainability of the Canadian industry. This includes information related to new knowledge on optimum fish health and environmental performance, far-field monitoring of aquaculture inputs, as well as research and advice in support of regulatory and policy requirements related to ecosystem carrying capacity, ecosystem indicators measuring aquaculture effects on fish habitat, genetic and ecological interactions of wild and cultured fish, environmental considerations in the siting and management of aquaculture operations and fish health management.

Document Types: Memoranda, reports, research documents, research studies, meeting minutes, briefing notes, presentations, letters, e-mail messages, Memoranda of Understanding, ministerial correspondence, Treasury Board submissions, backgrounds, speaking notes, terms of reference, collaborative agreements and publications.

Record Number: DFO SCI 304

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

1.11  Fisheries Science

Scientific research and monitoring activities will be conducted to protect the health of fish stocks and support sustainable aquaculture and fisheries through the provision of scientific evidence for decision-making.

Classes of Records (CoRs)

Fisheries Resources

Description: Records include information related to science in support of fisheries management. As such, records include information and advice on assessment techniques, fishery biology, abundance and distribution. In addition, records include scientific research and monitoring results, and peer reviewed advice which contribute to improved sustainability of fisheries resources and conservation both domestically and internationally through regional fisheries management organizations such as the Northwest Atlantic Fisheries Organization.

Document Types: Memoranda, reports, research documents, briefings, presentations, correspondence and media lines.

Record Number: DFO SCI 303

Atlantic Salmon Recreation Fishery Licence Stub Return Project Personal Information Bank

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Manuscript Reviews Personal Information Bank

Science Information in Support of Canadian Commercial Fisheries

Description: Records include information related to science in support of the commercial viability of Canadian fisheries. As such, records include information and advice on assessment techniques, fishery biology, abundance, distribution. In addition, records include scientific research and monitoring results, and peer reviewed advice which contribute to improved sustainability of fisheries resources and conservation both domestically and internationally through regional fisheries management organizations such as the Northwest Atlantic Fisheries Organization.

Document Types: Memoranda, reports, research documents, briefings, presentations, correspondence and media lines.

Record Number: DFO SCI 301

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Manuscript Reviews Personal Information Bank

Science Information in Support of Canadian Recreational Fisheries

Description: Records include information related to science in support of the recreational viability of Canadian fisheries. As such, records include information and advice on assessment techniques, fishery biology, abundance and distribution. In addition, records include scientific research and monitoring results, and peer reviewed advice which contribute to improved sustainability of fisheries resources and conservation.

Document Types: Memoranda, reports, research documents, briefings, presentations, correspondence and media lines.

Record Number: DFO SCI 302

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Manuscript Reviews Personal Information Bank

Science Information in Support of International Priorities

Description: Records include information related to sustainable regional fisheries management and healthy global marine ecosystems; information helps address fisheries and ecosystem challenges and contributes to international standards, agreements and management decisions that reflect Canadian approaches, as well as to a stable international trade regime for Canadian fish and seafood products. Records include information and advice on assessment techniques, fishery biology, abundance and distribution. In addition, records include scientific research and monitoring results, and peer reviewed advice which contributes to improved sustainability of fisheries resources and conservation. 

Document Types: Reports, briefings, guidelines, work plans, terms of reference, memoranda, presentations, correspondence, project proposals and meeting minutes.

Record Number: DFO SCI 307

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Manuscript Reviews Personal Information Bank

1.12  Fisheries Economics and Statistics

The Fisheries Economics and Statistics Program undertakes economic analyses in support of departmental decision making related to commercial, recreational and Aboriginal fisheries, and aquaculture. The program promotes decision making that maximizes the net-benefits to Canadians, while accounting for distributional impacts to small and medium businesses and for the international competitiveness of Canada’s fish and seafood industry.

Classes of Records (CoRs)

Fisheries Economics and Statistics

Description: Administrative and survey data are obtained from various sources, and are used to produce fisheries related statistics, reports, and analyses, at the national and provincial level. The program  maintains information about commercial license holders (licenses, vessels, gear, quota) from marine fisheries in the Atlantic region, customs records from Canadian importers, and commodity level data on international trade in fish and seafood, obtained from collaborative partnerships with other federal departments including Canada Border Services (CBSA), Statistics Canada (SC) and Canada Revenue Agency (CRA).  Records also include survey information related to Canada’s recreational fisheries and aquaculture producers. Socio-economic information are used to prepare overviews and profiles of commercial fisheries, Indigenous fisheries, and aquaculture production. Economic analysis and research  inform departmental decision-making concerned with these fisheries.

Document Types: Statistical reports; economic analyses, research reports and papers; data files; reports; agendas and minutes of meetings; work plans; background papers, records of decision, evaluations, legal opinions, legislation, Memoranda to Cabinet, policies, presentations, publications, review reports, memos, scenario notes, briefing notes, Memorandum of Understanding,  presentations, agendas, terms of reference, contracts, economic and statistical advice, budgets, business cases, contracts, media lines, data collection templates, guidelines, procedures, and emails.

Format: Maps,  relational databases, datasets

Record Number: DFO SP 100.1

Canada’s Catch Certification Program Personal Information Bank

Commercial Fishing Registration Cards, Certificates, Permits and Licence Information Personal Information Bank

Dockside Monitoring Program Personal Information Bank

Fishing Licence Appeal Boards Personal Information Bank

Ice Assistance Emergency Program Personal Information Bank

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Marine Mammal Fishing Licenses Personal Information Bank

Marine Mammal Transportation Licenses (MMTL) Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

Seal Fishery Observation Licence to Observe a Seal Hunt Personal Information Bank

Vessel Monitoring Personal Information Bank

Core Responsibility 2 - Aquatic Ecosystems

Conserve and protect Canada’s oceans and other aquatic ecosystems and species from human impact and invasive species.

2.1 Fisheries Protection

The Fish and Fish Habitat Protection Program is responsible for the administration of the fisheries protection provisions of the Fisheries Act including the establishment of guidelines and regulations. The program undertakes the review and authorization of proposed works, undertakings and activities that may affect fish and fish habitat and fulfills its legislative responsibilities in relation to federal environmental assessment regimes and addresses its Section 35 Constitution Act, 1982 duty to consult relative to authorization decisions. The program also provides science-based advice to federal custodial departments to support contaminated site management through the Federal Contaminated Sites Action Plan. The Fish and Fish Habitat Program has established partnering arrangements with some federal agencies and provinces which allow them to conduct initial reviews of projects, to determine if they require advice or review by the Fish and Fish Habitat Protection Program under the Fisheries Act. The Recreational Fisheries Conservation Partnerships program encourages a partnership-based approach through the provision of funding to recreational fisheries and conservation groups to undertake habitat restoration activities. The Coastal Restoration Fund supports habitat restoration projects that address threats to marine habitats and species located on Canada’s coasts and engages Indigenous groups, resource users and local groups and communities in undertaking restoration activities.

Classes of Records (CoRs)

Aboriginal Inland Habitat Program (closed program)

Description: Records include information related to the Aboriginal Inland Habitat Program (AIHP) which enhanced the ability of Aboriginal communities to work together to participate in decision-making related to fish habitat management activities, through the development and implementation of contribution agreements with aggregates of Aboriginal groups in Quebec, Ontario and the Prairie provinces. As such records contain information that the AIHP has developed to assess proposals from potential eligible recipients. In addition, records could include information related to proposal assessments and contribution agreements with selected eligible recipients. Information in these agreements aim to build capacity for the conservation and protection of fish and fish habitat in light of the impacts of activities occurring in and around fish bearing fresh waters, and to improve fish habitat through the administration of the habitat protection provisions of the Fisheries Act and the application of non-regulatory activities.

Note: This program closed in 2009.

Document Types: Briefings, presentations, correspondence, proposal assessments, evaluations, policies, plans, and contribution agreements.

Record Number: DFO HAB 601

Environmental Assessments

Description: Records include information related to assessment of proposed projects in accordance with the Canadian Environmental Assessment Act (2012), for environmental assessment responsibilities in relation to other federal legislation in the North, or in relation to land claims agreements. Federal departments and agencies, such as DFO, with specific expertise are required to provide information and advice that support the conduct of environmental assessments.  The Fish and Fish Habitat Protection Program provides expertise on fish and fish habitat to responsible authorities, panels and provinces (under a substituted process), as well as review boards to support their environmental assessments.  As such, records contain information that identifies potential project effects on fish and fish habitat, proposed measures to avoid, mitigate or offset adverse effects on fish and fish habitat, enforceable conditions related to the protection of fish and fish habitat, and follow-up monitoring programs related to fish and fish habitat.  In order to support the environmental assessment decision-making process, operational staff involved in the environmental assessment process also brief the Department’s senior management on the Department’s involvement in environmental assessments, participate in Indigenous and public consultations, and provide input into correspondence with Indigenous groups, project proponents, provincial/territorial governments and other interested stakeholders.

Document Types: Briefings, presentations, publications, correspondence, meeting minutes, hearing documents, planning documents, decision documents, environmental assessment reports, news releases and public notices.
Record Number: DFO HAB 600.2

Fisheries Protection - Program Administration

Description: The goal of the Fish and Fish Habitat Protection Program is to provide for the sustainability and ongoing productivity of commercial, recreational, and Aboriginal fisheries. The Program’s regulatory role is based on the administration of the Fisheries Protection Provisions of the Fisheries Act and the Applications for Authorization under Paragraph 35(2)(b) of the Fisheries Act Regulations. The Fish and Fish Habitat Protection Program holds a variety of records. In order to support the regulatory decision-making processes, operational policies are developed to provide guidance to operational staff involved in the regulatory process and to brief the Department’s senior management. Records relating to these activities include information that identifies protocols, frameworks, guidelines, standard operating procedures, and position statements. Records related to the administration and oversight of the program includes information that outlines governance mechanisms, terms of reference, service level agreements, business plans, memoranda of agreement, development and on-going support of information systems, internal and external reporting and meeting minutes. The Fish and Fish Habitat Protection Program also holds records related to Fisheries Act authorizations including project descriptions, aquatic impacts and risk assessments, mitigation plans, scientific advice, offsetting plans, legal and financial agreements, and authorizations.

Note: This Class of Records was previously titled Protection of Fisheries.

Document Types: Presentations, publications, correspondence, reports, meeting minutes, policy documents, procedures, plans (offsetting, monitoring, business), memoranda, news releases, hearing documents, planning documents, decision documents, news releases, manuals, Memoranda of Understanding, partnership agreements, terms of reference, system documentation, service level agreements, legal and financial agreements and Fisheries Act authorizations.

Record Number: DFO HAB 600.1

Habitat Management Referrals and Notifications Personal Information Bank

Quality and Performance Management (closed program)

Description: Records include information related to Quality and Performance Management (QPM) which provided internally facing services that supported the administration of the former Habitat Management Program (HMP). The QPM sub-program is being closed. Several documents are no longer in use. Documents that are still in use are now grouped under the Fisheries Protection Program. Records containing information related to QPM functions that were previously performed include: developing and implementing a mandatory training regime for the HMP; development and on-going support of the HMP information systems; coordination of HMP internal communications and external communications, coordination and production of program activity business plans and external and internal reporting documents, and Fisheries Act annual reports; the development and implementation of the program’s performance measurement strategy; development and implementation of the program’s quality management activities; and performing the secretariat function for program governance.

Note: This program closed in 2013.

Document Types: Briefings, learning plans, training materials, presentations, publications, strategies, correspondence, reports (annual reports to Parliament, Quality Management reports), policy and procedural guidance documents, business and work plans, memoranda, news releases, Internet and Intranet communication products, internal communications documents, system documentation, records of decision and contracts.

Record Number: DFO HAB 600.3

Recreational Fisheries Conservation Partnerships Program

Description: Records include information related to fisheries habitat restoration projects undertaken by conservation, recreational fishing/angling and Indigenous organizations funded by the Recreational Fisheries Conservation Partnerships Program (funding application forms and supporting documents such as technical reports and habitat restoration plans), and internal processes in support of program delivery. The information that is maintained could include contact information, project information and correspondence information (oral, written and electronic). In addition, contribution agreement information (project activities, expenses, other sources of support to the project, project deliverables) is maintained. A web-based application updated by headquarters and regional personnel has been developed to capture, manage, and report on this data.

Document Types: Image files, e-mails, letters, memoranda, ministerial correspondence, briefing notes, reports, presentations, forms, agendas, Question Period documents, minutes of meetings, contracts, budget documents, scenario notes, procedure manuals, speaking notes, contribution agreements, policies, statements of work, designs, legal opinions and Treasury Board submissions.

Record Number: DFO HAB 600.4

Coastal Restoration Fund

Description: Records include information related to restoration of coastal aquatic habitats undertaken by Indigenous and community groups, as well as academics and non-profit organizations funded by the Coastal Restoration Fund (funding application forms and supporting documents such as technical reports, restoration plans and monitoring and reporting activities), and internal processes in support of program delivery. The information that is maintained could include contact information, project information and correspondence information (oral, written and electronic). In addition, contribution agreement information (project activities, expenses, other sources of support to the project, project deliverables) is maintained. A web-based application updated by headquarters and regional personnel has been developed to capture, manage, and report on this data.

Document Types: Image files, e-mails, letters, memoranda, ministerial correspondence, briefing notes, reports, presentations, forms, agendas, Question Period documents, minutes of meetings, contracts, budget documents, scenario notes, procedure manuals, speaking notes, contribution agreements, policies, statements of work, designs, legal opinions and Treasury Board submissions.

Record Number: DFO HAB 600.5

2.2  Aquatic Invasive Species

To further the objectives of the Canadian Action Plan that addresses the threat of AIS, the Aquatic Invasive Species Regulations came into force on May 29th, 2015. These regulations, made under the Fisheries Act, establish species to be controlled. The regulations also provide a suite of regulatory tools, such as powers to prevent new introductions and to manage the spread of aquatic invasive species in Canada. Additionally, they provide the authority to authorize the deposit of deleterious substances for the purpose of controlling or eradicating aquatic invasive species.  The Department works with federal, provincial and territorial partners to administer and enforce these regulations. The administration of these regulations continues to be supported by ongoing scientific activities, such as research on pathways of invasion, methodologies to detect new invasions, risk assessments and control measures and by policies and guidelines.

Classes of Records (CoRs)

Science in Support of Aquatic Invasive Species

Description: Records include scientific research and monitoring results, science advice, and other available information on aquatic invasive species, such as reports, scientific data, and other material that may be used to inform decision-making.

Note: This class of Records was previously titled Aquatic Invasive Species.

Document Types: Reports, research documents, peer-reviewed publications, briefing notes, correspondence, data collection templates, guidelines, maps, meeting minutes, presentations, procedures, outreach materials and email correspondence.

Record Number: DFO SCI 314

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Manuscript Reviews Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

2.3  Species at Risk

The Species at Risk Act is the federal legislative tool for protecting listed wildlife species at risk. It establishes a process for conducting scientific assessments of the status of wildlife species, by an arm’s length organization, and for listing species assessed as extirpated, endangered, threatened and of special concern. The Species at Risk Act also includes provisions for the protection, recovery and conservation of listed wildlife species and their critical habitats and residences. The Minister of Fisheries, Oceans and the Canadian Coast Guard is the competent Minister for all aquatic species at risk in Canada (except those in, or on federal lands administered by Parks Canada). The program is managed according to key principles in the Act, such as stewardship, engagement, consultation, cooperation, compliance, and enforcement. The program is informed by scientific research, social and economic research, and stakeholder and community views. This information then supports the assessment and listing of species; the recovery and protection of listed species at risk through recovery strategies, action plans and management plans; the identification and protection of species’ critical habitats; the implementation of recovery measures; and reporting on progress. The Species at Risk Program helps improve the ecological integrity of aquatic ecosystems so that they remain healthy and productive for future generations of Canadians.

Classes of Records (CoRs)

Monitoring and Evaluation

Description: Records include information related to detecting changes in the status of species, determining the effectiveness of protection and recovery measures, measuring progress toward achieving set recovery objectives and evaluating the effectiveness of the Species at Risk Act. Records may also include information relating to Species at Risk (SAR) funding programs and the legal obligations for the SAR program.

Document Types: Policies, Treasury Board submissions, annual reports to Parliament, memoranda, briefings, notes, records of discussion, records of inter-departmental work, permits and explanations, program evaluations, bi-lateral agreements, Parliamentary Reviews and work plans.

Record Number: DFO SAR 700.1

Protection of Species at Risk

Description: Records include information related to the identification of species that are at risk or trending toward risk identification and subsequent legal protection, including assessments by the Committee on the Status of Endangered Wildlife in Canada, scientific advice, socio-economic analysis, results of consultations, departmental listing recommendations, regulatory packages for Treasury Board, Orders, communication plans and compliance plans. Records may also include information related to the protection of species at risk habitat, including providing advice and guidance to Departmental staff, scientific advice, orders and protection statements. Records may also include information related to compliance and enforcement of the protection measures and legal obligations of the Species at Risk program.

Document Types: Policies, guidelines, directives, procedures, Treasury Board submissions, annual reports to Parliament, memoranda, briefings, notes, records of discussion, records of inter-departmental work, legal opinions and judicial recommendations, permits and explanations, reports (Recovery Potential Assessment, socio-economic analysis), response statements, orders, protection statements, communication plans, compliance plans, Parliamentary Review submissions, bi-lateral agreements and work plans.

Record Number: DFO SAR 700.2

Convention on International Trade in Endangered Species (CITES) Permits Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

Species at Risk Act (SARA) Permits Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

Recovery of Species at Risk

Description: Records include information related to the development of objectives and approaches for recovery, as well as the identification of appropriate measures and actions to effectively achieve those objectives. Records include recovery planning documents, information providing advice and guidance to Departmental staff, information provided by recovery teams, information from consultations and scientific advice. Records may also include information related to the Species at Risk (SAR) funding programs, legal obligations for the SAR program, and compliance and enforcement of the recovery measures.

Document Types: Policies, guidelines, directives, procedures, Treasury Board submissions, annual reports to Parliament, memoranda, briefings, notes, records of discussion, records of inter-departmental work, legal opinions and judicial recommendations, permits and explanations, reports (Recovery Potential Assessment, socio-economic analysis), recovery strategies, action plans, management plans, communications plans, Parliamentary Review submissions, bi-lateral agreements, work plans.

Record Number: DFO SAR 700.3

National Fisheries Intelligence Service Personal Information Bank

Species at Risk Act (SARA) Permits Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

Science Information in Support of Species at Risk Management

Description: Records include information relating to conveying science advice on aquatic species at risk to policy and decision-makers to support the implementation of the Species at Risk Act. As such, records include information and advice on the biology, abundance, distribution, population and habitat trends and critical habitat of species at risk as related to their status, recovery potential, listing recommendation and recovery strategies, action plans and management plans. The advice is used to support the conservation and protection of Canada’s biological diversity and fulfils a key commitment under the United Nations Convention on Biological Diversity and Federal Sustainable Development Strategy.

Document Types: Reports, research documents, peer-reviewed publications, briefings, guidelines, work plans, terms of reference, memoranda, presentations and correspondence.

Record Number: DFO SCI 316

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

2.4 Oceans Management

The Oceans Management Program takes an integrated and evidence-based approach to managing oceans issues and collaborates with other federal departments, other levels of government, Indigenous groups, and stakeholders. Building on a foundation of science, the Program addresses a number of challenges facing Canada’s oceans, such as oceans health, marine habitat loss, declining biodiversity and growing demands for access to ocean space and resources. The Program gathers, disseminates and considers ecological, social and economic impacts to ensure the protection, conservation and sustainable use of Canada’s oceans. Legal authority for the Program is found in the Oceans Act along with Canada’s Oceans Strategy (2002) which provides the Department with a framework for managing estuarine, coastal and marine ecosystems.

Classes of Records (CoRs)

Marine Conservation and Protection Instruments

Description: Records include information related to the conservation and sustainable use of Canada’s ocean space and resources. The information relates to the actions that are undertaken to protect and manage unique and sensitive aspects of the ecosystem due to challenges related to oceans health, marine habitat loss and declining biodiversity. Instruments used may include regulations to establish Marine Protected Areas or non¬-regulatory instruments such as conservation and recovery plans, action plans and monitoring protocols. These Oceans Act Marine Protected Areas contribute towards a national network of federal, provincial and territorial marine protected areas. Records include information relating to engagement with Indigenous groups and oceans stakeholders such as industry and communities, as well as science related information and advice, and socio-economic information as applicable, used to identify ecosystem boundaries, to develop conservation and management objectives, to select priority issues of concern and areas of high conservation value, to monitor marine ecosystems, assess their health, to measure the effectiveness of management measures in place, identify management gaps, and to inform industry activity.

Document Types: Action plans, assessments, annual reports, background papers, briefings, briefing notes, communication material, correspondence, data collection templates, discussion papers, guidelines, inventories, legal opinions, legislations, management plans, monitoring plans, peer reviewed publications, policies, presentations, procedures, proposals, risk-based assessments, scientific knowledge and advice, status reports, regulations, reports, standards, statistics, studies and workshop proceedings.

Record Number: DFO OCE 500.1

Manuscript Reviews Personal Information Bank

Marine Protected Area Activity Applications Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

Oceans Management Governance Structures and Tools

Description: Records include information related to integrated management governance structures and tools. Integrated planning and management, such as marine spatial planning processes, is a collaborative approach to managing Canada’s ocean space and resources in a way that protects and supports sustainable use and development of Canada’s oceans. The information contained in the records aids in decision making and management processes and attempts to reconcile the interdisciplinary nature and cumulative impacts of ocean management activities, including ecological, social, economic and cultural impacts. Governance structures provide a platform to bring together ocean regulators and users as appropriate, and may include other federal departments, provinces, territories, Indigenous groups, industry, non¬governmental stakeholders and coastal communities. Tools include engagement strategies, websites, geospatial platforms, plans, frameworks, guidelines and policies to direct, guide and inform oceans activities.

Document Types: Assessments, backgrounders, briefing notes, communication material, contracts, contribution agreements, correspondence, frameworks, maps and atlases, guidelines, legal advice, legislations, letters of intent, meeting minutes, models, memorandums of understanding, partnering agreements, plans, policies, presentations, procedures, proposals, publications, question period documents, records of decision, reports, scientific knowledge and advice, service level agreements, socio-economic studies, speaking notes, strategies, terms of reference and web pages.

Record Number: DFO OCE 500.2

Science Information in Support of the Integrated Management of Aquatic Ecosystems

Description: Records include scientific information and advice in support of oceans management activities, including the implementation of the ecosystem-based approach to planning and protecting unique and significant ecosystem components. Scientific information and advice can include data, reports, syntheses, and science advisories developed through workshops, as well as briefing notes, memos, primary scientific literature publications, or primers on specific topics. Presentations are often prepared to deliver information to specific audiences.

Document Types: Reports, research documents, briefing notes, correspondence, data collection templates, guidelines, maps, meeting minutes, peer reviewed publications, presentations, and procedures.

Record Number: DFO SCI 309

Manuscript Reviews Personal Information Bank

2.5 Aquatic Ecosystems Science

Building on investments in scientific expertise, technology, and enhanced partnerships, DFO will conduct scientific research and monitoring activities to better understand aquatic ecosystems, ultimately creating a stronger evidence base for decision-making.

Classes of Records (CoRs)

Science Information in Support of Departmental Decision-making

Description: Records include scientific information in support of departmental decision-making (includingFisheries Protection Program and Oceans Management), including information such as data, reports, state of knowledge syntheses, and science advisories developed through workshops and peer-review meetings. The advice can be delivered through briefing notes, memos, science advisory and technical reports or primers on specific topics. Presentations are often prepared to deliver information to specific audiences.

Document Types: Reports, briefings, correspondence, data collection templates, guidelines, maps, meeting minutes, procedures, and emails.

Record Number: DFO SCI 308

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Manuscript Reviews Personal Information Bank

Science in Support of Aquatic Invasive Species

Description: Records include scientific research and monitoring results, science advice, and other available information on aquatic invasive species, such as reports, scientific data, and other material that may be used to inform decision-making.

Note: This class of Records was previously titled Aquatic Invasive Species.

Document Types: Reports, research documents, peer-reviewed publications, briefing notes, correspondence, data collection templates, guidelines, maps, meeting minutes, presentations, procedures, outreach materials and email correspondence.

Record Number: DFO SCI 314

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Manuscript Reviews Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

2.6 Oceans and Climate Change Science

The Oceans and Climate Change Science Program conducts ocean monitoring and observation, research and modelling, and manages the resulting data for the timely provision of knowledge, advice and forecasts of changes in ocean conditions that impact fisheries, ecosystems, the maritime economy and the health and security of Canadians in Canada’s three oceans. 

Classes of Records (CoRs)

Aquatic Climate Change Adaptation Services Program - Program Administration

Description: Records include information related to the provision of science advice, including data, reports, syntheses, risk assessments, and science advisories developed through workshops, and outreach materials. In addition, the records may include information on collaboration with other federal agencies.

Note: This Class of Records was previously titled Climate Change Adaptation Program.

Document Types: Reports, research documents, briefing notes, correspondence, meeting minutes, presentations, outreach materials, and project proposals.

Record Number: DFO SCI 317

Licence to Fish for Experimental, Scientific, Educational, Aquatic Invasive Species Control, or Public Display Purposes Personal Information Bank

Manuscript Reviews Personal Information Bank

Ocean Forecasting - Program Administration

Description: Records include information related to DFO’s Ocean Forecasting program, which generates products to acquire new knowledge about Canadian oceans, identify emerging ocean climate issues, and form the basis for advice. Products for numerous clients include: raw data for DFO, as well as other government Departments (Environment Canada and National Defence), as well as academic programs and post-graduate research; climate change forecasts, which support infrastructure investment decisions pertaining to Small Craft Harbours and Real Property; model outputs which are incorporated into ecosystem assessments to inform fisheries managers; real-time oceanography information which supports CCG operations; and, peer-review publications which add to the collective knowledge regarding the state of our oceans. Specific examples include information relating to tsunami and storm surge forecasting (models), science advisory reports in which climate science advice is articulated to managers and presentations at conferences and peer review articles, which all contribute to the greater state of knowledge on ocean climate issues.

Note: This Class of Records was previously titled Ocean Forecasting.

Document Types: Reports, correspondence, memoranda, briefings, meeting minutes, records of decision, procedures, presentations, and data sets.

Record Number: DFO SCI 310

Manuscript Reviews Personal Information Bank

Timothy R. Parsons Medal Personal Information Bank

2.7 Aquatic Ecosystems Economics

The Aquatic Ecosystems Economics Program develops socio-economic information and cost-benefit analyses in support of departmental regulatory and non-regulatory decision making as it pertains to species at risk, marine protected areas and marine conservation targets, aquatic invasive species and climate change. The program promotes decision making that maximizes the net-benefits to Canadians, while accounting for distributional impacts to small and medium businesses. The program follows the framework and guidance provided by the Cabinet Directive on Regulatory Management, and by Treasury Board Secretariat’s Interim Cost-Benefit Analysis Guide.

Classes of Records (CoRs)

Aquatic Ecosystems Economics

Description: Records include cost-benefit analyses to support regulatory decisions for the protection and recovery measures implemented under the Species at Risk Act, Oceans Act, Aquatic Invasive Species Regulations, regulations enacted under the Fisheries Act and other federal Acts for which DFO is the responsible authority. Records may also include socio-economic analysis used to meet other non-regulatory obligations of the Department for implementing fishery resource, ecosystem management and climate change programs.

Document Types: Cost-benefit analyses; socio-economic analyses; socio-economic risk assessments; frameworks; guidelines; Treasury Board submissions; studies; briefings; and model outputs.

Record Number: DFO SP 100.2

Core Responsibility 3 - Marine Navigation

Provide information and services to facilitate navigation in Canadian waters.

3.1 Icebreaking

The Icebreaking Services program provides ice-related information services, operational awareness and icebreaking support to facilitate safe and accessible navigation by Canadian and International commercial marine transportation sectors and fishers through and around ice-covered Canadian waters. Other activities include escorting ships through ice-covered waters, freeing beset vessels in ice, maintaining open tracks through shore-fast ice, conducting harbour breakouts, providing ice routing advice and reducing the risk of flooding through monitoring, prevention and breaking up of ice jams. Icebreaking Services also contributes to Arctic sovereignty by transporting goods/supplies to Northern communities, providing support to other government agencies and organizations in ice covered waters, and being a visible federal government marine presence in the Canadian North. Coast Guard's Fleet Operational Capability, Procurement and Maintenance programs are integral to the delivery of this program. This program is delivered in coordination with Environment and Climate Change Canada's Ice Information services. The legal basis for this program is found in the Oceans Act, the Canada Shipping Act, 2001, the Constitution Act, 13 Provincial & territorial governments and in virtue of an agreement with Transport Canada, the Arctic Waters Pollution Prevention Act, 2001.

Classes of Records (CoRs)

Icebreaking Services

Description: Records include information related to icebreaking policies and levels of service, icebreaking services fees, icebreaking operations, route assistance, ice routing and information services, harbour breakouts, flood control, Northern resupply, Arctic sovereignty, research and development and the activities of the International Ice Patrol. There are two operational seasons for the icebreaking fleet: summer operations in the Canadian Arctic (from late June to November) and winter operations on the East Coast, Gulf, Saint Lawrence River and Great Lakes (from mid-December to April or May). This information includes such items as: icebreaking services fee schedules for commercial ships operating in Canadian waters; duration/position/destination of vessels escorted along with their tombstone data; daily ice charts as well as recommended ice routings for maritime traffic; identification and duration of harbour breakouts; duration of flood control operations; and aspects of Arctic operations including duration of escorts and amount of cargo delivered by Canadian Coast Guard (CCG) icebreakers to remote communities. In order to provide timely, accurate ice information and ice routing advice to the maritime community, the CCG relies on a partnership agreement with the Canadian Ice Service of the Meteorological Service of Canada, part of Environment Canada.

Document Types: Policies, agreements, directives, guidelines, reports, memoranda, electronic data, fee schedules and correspondence with industry.

Record Number: DFO CCG 104

Marine Service Fees Personal Information Bank

3.2 Aids to Navigation

The Aids to Navigation program provides aids to navigation systems, services and operational awareness to support safe and accessible navigation in Canadian waters by Canadian and International commercial marine transportation sectors, fishers and pleasure craft operators. Aids to navigation systems include approximately 17,000 short-range marine aids including visual aids, audible aids, as well as radar and electronic aids; and long-range marine aids. The program also provides navigation systems information to mariners. The program reviews aids to navigation systems on a cyclical basis to ensure they meet users' needs. Coast Guard's Fleet Operational Capability, Procurement, and Maintenance and Shore-Based Asset Readiness programs are integral to the delivery of this program. This program is delivered in coordination with the Canadian Hydrographic Service. The legal basis for this program is found in the Constitution Act, 13 Provincial & territorial governments, the Oceans Act, and the Canada Shipping Act, 2001.

Classes of Records (CoRs)

Aids to Navigation

Description: Records include information related to aids to navigation operated by the CCG and private entities for the purpose of ensuring safe, accessible and effective vessel transit in Canadian waters. Records include documents describing the marine navigation services fee schedules for commercial ships operating in Canadian waters, the CCG aids to navigation system, and information related to the types of aids, their physical characteristics and geographic location as well as maintenance history. These records from the Aids Program Information System (APIS) form the basis of the List of Lights, Buoys and Fog Signals publications, Monthly Notices to Mariners publications and Annual Editions of the Notices to Mariners, all published by DFO on its Notices to Mariners website. Records also include national policies and directives, and information related to marine navigation services fee, service standards and operational requirements for their program's short and long range aids to navigation.

Document Types: Notices, lists, policies, directives, guidelines, manuals, reports, memoranda, briefings, fee schedules and correspondence with industry.

Format: Electronic data and correspondence.

Record Number: DFO CCG 101

Marine Service Fees Personal Information Bank

3.3 Waterways Management

The Waterways Management program provides mariners with services, information and operational awareness that helps ensure safe and accessible waterways in support of economic prosperity by: surveying certain commercial channels to identify the bottom conditions, restrictions or hazards to safe navigation and providing mariners with marine safety information, including available water depth forecasts in the St. Lawrence, Fraser, Detroit and Mackenzie Rivers; maintenance and utilization of main commercial channels; providing channel dredging in the Great Lakes U.S./Canada connecting channels; and managing dredging on the St. Lawrence River between Montréal and Cap Gribane on a cost-recovery basis. The Waterways Management program helps sustain navigable channels, reduce marine navigation risks and support environmental protection to ensure safe and accessible navigation. Coast Guard's Fleet Operational Capability, Procurement and Maintenance programs are integral to the delivery of this program. This program is delivered in coordination with the Canadian Hydrographic Service and Real Property Asset Management Services and with Public Services and Procurement Canada. The legal basis for this program is found in the Constitution Act, 13 Provincial & territorial governments, and the Oceans Act.

Classes of Records (CoRs)

Waterways Management

Description: Records include information related to water level forecasts and channel bottom conditions (soundings) for some waterways. Water level forecasts are carried out on the following waterways: St. Lawrence shipping channels between Montreal and Quebec forecasts on the lower water depth available in the coming weeks are supplied to mariners. This information allows mariners to optimize their cargo. The data from the Great Lakes is sent to Quebec, once there the appropriate information is posted on the regional CCG website Marinfo. The Canadian portions of the Great Lakes waterways are surveyed once per season, unless a special survey is required (report of obstruction/bottom touch); forecasts of available water depths specifically for the Fraser River, South Arm Shipping Channel. This information is produced all year long and posted on the regional CCG website AVADEPTH and; A forecast bulletin is issued twice per week during the ice-free season, beginning of June to mid-October, which provides the predicted water levels for the coming seven days of the Mackenzie River. The forecasted bulletin is distributed by fax to shippers and oil companies. In addition, CCG provides information on channel bottom conditions (soundings), in specific commercial waterways, which is provided to mariners to advise them of available depth and current bottom conditions. This information is either accessible through the CCG website, Marinfo or AVADEPTH or sent to stakeholders.

Document Types: Electronic data on water level forecasts and water level forecast reports.

Record Number: DFO CCG 102

3.4 Marine Communications and Traffic Services

The Marine Communications and Traffic Services program ensures a reliable communication system is available 24 hours a day to contribute to the safety of life at sea, the protection of the marine environment, and the safe and efficient navigation in Canadian waterways. The program Services include marine distress and general radio communications, broadcasting maritime safety information, screening vessels entering Canadian waters, regulating vessel traffic in selected Canadian waters, providing marine information to other federal departments and agencies, and providing medical radiotelephone service.
The Shore-Based Asset Readiness and Canadian Coast Guard College programs are integral to the delivery of this program.
The legal basis for the program derives from the Constitution Act, 13 Provincial & territorial governments, the Oceans Act, and the Canada Shipping Act, 2001.

Classes of Records (CoRs)

Marine Communications and Traffic Services - Program Administration

Description: Records include information related to the marine navigation services fee for services provided to commercial ships operating in Canadian waters, the establishment and maintenance of Marine Communications and Traffic Services (MCTS) remote sites and operations of MCTS centres. This information includes statistics on radio communications and vessel traffic movements; NAVWARN; Publications: Radio Aids to Marine Navigation, Vessel Traffic Services (VTS) Zones Regulatory Specifications; Manuals: MCTS Standards Manual; Performance Measures: Quality Assurance Audits, Vessel Traffic Services Fact Finding Board reports; Directives: Operational Directives, Administrative Directives; Statement of Operational Requirements; Workload Standards; MCTS national recruitment materials, training program materials, national certification program materials; and Competency Profile for Marine Communications and Traffic Services Officers.

Note: This Class of Records was previously titled Marine Communications and Traffic Services.

Document Types: Notices, memoranda, manuals, reports, directives, audits, training materials, guidelines, standard fee schedules and correspondence with industry.

Format: Audio recording, digital and electronic files.

Record Number: DFO CCG 103

Billing for Marine Ship/Shore Telephone Calls Personal Information Bank

Marine Communications and Traffic Services (MCTS) Personal Information Bank

3.5 Shore-based Asset Readiness

The Canadian Coast Guard Shore‐Based Asset Readiness program ensures that the Canadian Coast Guard’s non‐fleet assets are available and reliable to deliver Canadian Coast Guard programs. These non‐fleet assets include both fixed and floating aids, such as visual aids (e.g. buoys); aural aids (e.g., fog horns); radar aids (e.g., reflectors and beacons); and long‐range marine aids, such as the Differential Global Positioning System; as well as electronic communication, navigation systems, and over 300 radio towers. The Shore‐Based Asset Readiness program ensures the availability and reliability of these assets through life cycle investment planning, engineering, acquisition, maintenance, and disposal services.

The Canadian Coast Guard College is integral to the delivery of this program.

Activities associated with the program are legislated and guided by the Financial Administration Act and Government Contract Regulations, as well as policies, directives, and guidelines provided by Treasury Board, Treasury Board Secretariat, Industry Canada, and Public Services and Procurement Canada. The legal basis for this program is found in the Constitution Act, 13 Provincial & territorial governments, and the Oceans Act.

Classes of Records (CoRs)

Shore-Based Assets Readiness - Program Administration

Description: Records include information related to the Shore Based Asset Readiness Program of Canadian Coast Guard (CCG) which provides life-cycle engineering, acquisition, maintenance and disposal services for non-fleet physical assets such as stations, systems, bases, operational software, and equipment that provides communications, surveillance, and marine aids to navigation to CCG, industry, federal government departments, and the general public for marine transportation. Records include information related to conception, engineering, design, acquisition, procurement, construction, operation, maintenance, disposal, planning, and costs. May also include records related to the development of policies and procedures, establishment and maintenance of standards and processes for engineering, integrated logistic support, performance measures and safety procedures.

Document Types: Policies, procedures, manuals, directives, guidelines, inventories, studies, financial reports, cost analysis, maintenance records, asset lists, memoranda, business plans and reports, performance management documents, service records, Memoranda of Understanding, contracts, work procedures, concessions and leases, briefings, presentations, technical and engineering reports and drawings, project reports, project management plans, project charters, project schedules, procurement plans, operational requirements training materials, project milestones, cost estimates, concept designs, technical documents, statements of work, statements of requirements, technical statements of requirements, solicitations of interest and qualification, requests for proposals, bid submissions, contracts, correspondence with industry, documents for the government, budgeting, reporting and evaluation cycle, risk profiles and integrated investment plans.

Format: Pictures, drawings.

Record Number: DFO CCG 110

3.6 Hydrographic Services, Data and Science

The safe use of Canadian waterways requires knowledge of the physical limitations to navigation. The Canadian Hydrographic Service contributes to safety on Canadian waterways by undertaking hydrographic surveys from primarily Canadian Coast Guard vessels to measure, describe, and chart the physical features of Canada's oceans and navigable inland waters. As Canada's hydrographic authority, the Canadian Hydrographic Service uses these data to produce up-to-date, timely and accurate nautical charts and publication in support of domestic and international marine transportation in accordance with the requirements of the Canada Shipping Act 2001 and the International Maritime Organization's Safety of Life at Sea Convention. In addition to supporting Safe and Secure Waters strategic objectives, hydrographic information is used in a number of research and development applications in engineering, ocean research, maritime security, marine navigation, ocean management, ecosystem science and the renewable and non-renewable energy sector.

Classes of Records (CoRs)

Territorial Delineation - Program Administration

Description: Records include information related to the delineation of Canada’s maritime boundaries. Information includes hydrographic products and services to support and document the extent of Canada's marine boundaries; it also provides scientific data and expert advice in support of Canada's submission to the United Nations Convention on the Law of the Sea and in legal defence or challenges involving illegal activities in Canadian sovereign waters.

Note: This Class of Records was previously titled Territorial Delineation.

Document Types: Proposals, correspondence, memoranda, briefings, meeting minutes, records of decision, procedures, reports, status reports, presentations, background papers, statistics, Science Advisory reports, discussion papers, evaluations, data sets, forecasts, scenarios, models and assessments, tide and water level reports, technical manuals, reference manuals and material.

Format: Hydrographic source material (data, computations, field notes, analogue and digital source information, multibeam imagery).

Record Number: DFO SCI 312

Manuscript Reviews Personal Information Bank

Hydrographic Products and Services - Program Administration

Description: Records include information related to nautical charts, hydrographic data and publications which are the primary navigational documents for mariners, and are used to plan and conduct navigation activities as safely as possible. The requirement to carry and use official government charts and publications is established under the Charts and Nautical Publications Regulations, 1995 made pursuant to the Canadian Shipping Act, 2001. Information that originates with the Canadian Hydrographic Service includes: paper charts, electronic navigational charts (S-57 format), raster navigational charts (BSB v34 format), sailing directions, hydrographic survey data, chart catalogues, publications containing explanations of symbols, terms and abbreviations, Canadian tide and current tables, atlas of tidal currents, Canadian tidal manuals and online water level bulletins and tide predictions at https://www.tides.gc.ca. Hydrographic products, data and services are used for other purposes beyond marine navigation. They are also used in science and engineering applications, marine habitat programs, management of marine protected areas, energy research and development and natural resource development. Commercialization of hydrographic products and data is also increasingly common. Other documents include internal working documents, chart sales and inventory information, product construction archives, metadata for hydrographic data and products, and data archives.

Note: This Class of Records was previously titled Hydrographic Products and Services.

Document Types: Hydrographic products and data, in paper and/or digital form, information brochures, chart and product catalogues, correspondence, memoranda, planning documents, records of meetings, licence agreements, statistics, presentations, operational procedures, reports, Treasury Board submissions, briefings, corporate documentation (personnel files, policies), contracting and procurement documents, reference manuals and documents.

Format: Charts in paper format, Electronic Navigational Charts in the vector S-57 edition 3.1 format (International Hydrographic Organization standard). Raster Navigational Charts in the raster BSB v34 format. Data processing and nautical chart creation uses various formats current and archived as dictated by CARIS software (Canadian company), and hydrographic source material (data, computations, field notes, analogue and digital source information, multibeam, LiDAR and satelite imagery).

Record Number: DFO SCI 311

Canadian Hydrographic Services and Products Personal Information Bank

Core Responsibility 4 - Marine Operations and Response

Provide marine response services and operate Canada’s civilian maritime fleet.

4.1 Search and Rescue Services

The Canadian Coast Guard’s maritime Search and Rescue program is responsible for delivering and maintaining preparedness for the 5.3 million square kilometer maritime component of the federal search and rescue program, with the support of stakeholders and partners, including the Canadian Coast Guard Auxiliary and the Department of National Defence. Through communication, coordination, and delivery, the program increases the chances of rescue for people caught in on‐water distress situations.

The Fleet Operational Capability, Procurement and Maintenance and Marine Communications and Traffic Services programs are integral to the delivery of this program.

The program’s legal basis derives from the Constitution Act, 13 Provincial & territorial governments, the Oceans Act, and the Canada Shipping Act, 2001.

Classes of Records (CoRs)

Search and Rescue Coordination and Response - Program Administration

Description: Records include information related to the search and rescue program, to support the search for, and the provision of aid to, persons, vessels or other craft which are, or are feared to be, in danger. Records include case file information relating to search and rescue operations and life boat stations. In addition, records include information related to liaison and partnerships with National Defence, Canadian Coast Guard Auxiliary, provincial/territorial, and municipal governments.

Note: This Class of Records was previously titled search & rescue Coordination and Response Program Administration.

Document Types: Policies, operations manuals, reports, legal opinions, lessons learned reports, directives, briefing notes, Question Period notes, business plans, performance measurement reports, and statistical search and rescue data.

Format: Digital and video.

Record Number: DFO CCG 106

Management of the Canadian Coast Guard Auxiliary

Description: Records include information relating to the management of the Canadian Coast Guard Auxiliary (CCGA) recognizing the organizational structure of six federally incorporated, not-for-profit volunteer organizations. Records also include information related to the formal contribution agreements maintained by the Minister of Fisheries and Oceans with each of the six CCGA corporations. Information is maintained in agreement with the corporations as separate legal entities from the Government of Canada that work in close partnership with CCG.

Note: This Class of Records was previously titled Canadian Coast Guard Auxiliary.

Document Types: Contribution agreements, national guidelines, legal opinions and governance documents.

Record Number: DFO CCG 105

4.2 Environmental Response

The Canadian Coast Guard is the lead federal agency for ensuring an appropriate response to all ship-source and mystery oil pollution spills in Canadian waters and waters under Canadian jurisdiction. The Environmental Response program minimizes the environmental, economic, and public safety impacts of marine pollution incidents. Through the program, the Canadian Coast Guard establishes an appropriate and nationally consistent level of preparedness and response services in Canadian waters;  investigates all reports of marine pollution in Canada and within Canadian jurisdiction in conjunction with other federal departments; and maintains communications with the program’s partners, including Transport Canada and Environment and Climate Change Canada, to ensure a consistent coordinated approach to the response to marine pollution incidents. The program’s legal basis derives from the Oceans Act, the Canada Shipping Act, 2001, and the Constitution Act, 1867.

Classes of Records (CoRs)

Environmental Response Program

Description: Records include information related to the mandate of the Canadian Coast Guard (CCG) as the lead federal agency for the response component of Canada’s Marine Oil Spill Preparedness and Response Regime. The program's operational records are divided into two areas: preparedness and response. Information for preparedness purposes includes national, regional and area contingency plans, levels of service and service standards, joint contingency plans, policies, directives, operational procedures, Memoranda of Understanding, letters of agreements, life cycle management systems and procedures for pollution countermeasures equipment, the conduct of training and national and international exercises and associated lessons learned reports. Information for response purposes includes marine pollution incident reports, incident action plans, cost recovery documentation and lessons learned.

Note: This Class of Records was previously titled Preparedness and Response Services.

Document Types: Plans, operational procedures, marine pollution incident reports, lessons learned reports, legal opinions, contracts, Memoranda of Understanding, letters of agreement, directives, policies, users' guides and manuals, reports, pollution response equipment inventories, financial reports, maintenance records, memos, briefing notes, Questions and Answers, Question Period notes, business plans and performance measurement reports.

Format: Digital and video.

Record Number: DFO CCG 107

4.3 Maritime Security

The Canadian Coast Guard’s Maritime Security and Intelligence Branch supports the work of federal departments and agencies with maritime security and enforcement mandates, including the Royal Canadian Mounted Police, the DFO Conservation and Protection program, the Canadian Armed Forces, the Canada Border Services Agency, Public Safety Canada, and Transport Canada.  The Coast Guard provides such support through the provision of maritime expertise, information to support building Maritime Domain Awareness in the Marine Security Operations Centers (MSOC), and providing platforms for the delivery of enforcement activity at sea, such as through the Marine Security Enforcement Team (MSET) program and to the DFO Conservation and Protection program. 
The Fleet Operational Capability, Procurement, Maintenance, Marine Communications and Traffic Services, as well as Shore-Based Asset Readiness programs are integral to the delivery of the Maritime Security Program.
The legal basis for the support to other federal departments or agencies is established in the Oceans Act.

Classes of Records (CoRs)

Activities and Services

Description: Information on activities and services performed by Canadian Coast Guard to support national and maritime security. This includes information regarding the provision of on-water platform capacity, maritime expertise and non-personal maritime traffic information to federal enforcement and intelligence agencies, such as the RCMP.

Note: This Class of Records was previously titled Maritime Security.

Document Types: Briefing notes, memoranda, policy papers, reports, standard operating procedures, financial reports, business plans, performance measurement reports, presentations and briefings.

Record Number: DFO CCG 108

National Fisheries Aerial Surveillance Program Personal Information Bank

National Fisheries Intelligence Service Personal Information Bank

Violations under Canadian Fisheries and Fish Habitat Legislation Personal Information Bank

4.4 Fleet Operational Capacity

The Canadian Coast Guard’s Fleet Operational Capability program includes fleet operations, fleet management and the staffing of fleet personnel. The program ensures that certified professionals safely operate vessels, air cushion vehicles, helicopters, and small craft and are ready to respond to on-water and marine related needs.

The Canadian Coast Guard College is integral to the delivery of this program.

The program is guided by a number of international conventions and domestic marine-related regulations such as the International Safety Management Code, the International Ship and Port Facility Security Code, and the International Labour Code (applicable to Seafarers). The System design is also influenced by the International Convention for the Prevention of Pollution by Ships, the findings of Transportation Safety Board Marine Investigation Reports, the internal safety investigations, the occupational safety and health regulations, and the Canada Shipping Act 2001 regulations governing certification of seafarers, the inspection of vessels, the marine equipment requirements, and other operational regulatory aspects. The legal basis for this program is found in the Constitution Act, 13 Provincial & territorial governments and the Oceans Act.

Classes of Records (CoRs)

Ships and Aircraft - Canadian Government

Description: Records include information related to the management, operations, functions and services performed by the CCG fleet of ships and aircraft; vessel and aircraft support to Canadian Coast Guard (CCG) programs (Aids to Navigation, Waterways Management, Marine Communications and Traffic Services, Icebreaking Services, Search and Rescue Services and Environmental Response Services); support to Oceans, Fisheries Management and Science (including Hydrographic Services) sectors. This includes information on management strategies, life cycle management, planning, policies, scheduling, costs, crewing practices, performance measures and safety (ISM Code) procedures, fuel operational requirements, capital planning, and helicopter management.

Document Types: Policies, procedures, directives, guidelines, leases, inventories, studies, financial reports, cost analyses, project schedules, memoranda, briefings pertaining to strategic planning, business planning, performance management, charters, fleet lists, fleet program delivery plans, services, service accords and Memoranda of Understanding.

Format: Pictures, spreadsheets, drawings, audio/video tape.

Record Number: DFO CCG 109.1

Canadian Coast Guard Competency Certificate Personal Information Bank

Maritime Fleet Management-Seagoing Personnel File Information Personal Information Bank

Recruitment and Staffing-Fleet Personal Information Bank

4.5 Fleet Maintenance

The Canadian Coast Guard’s Fleet Maintenance program ensures that Canadian Coast Guard’s vessels, air cushioned vehicles, helicopters and small craft are available and reliable for the delivery of Canadian Coast Guard programs. The Fleet Maintenance program ensures the availability and reliability of these assets through life cycle investment planning, engineering, maintenance, and disposal services.
The Canadian Coast Guard College is integral to the delivery of this program.
Activities associated with Fleet Maintenance are guided by a number of international and national trade agreements, legal instruments such as the Financial Administration Act and Government Contract Regulations, as well as policies, directives, and guidelines provided by Treasury Board, Treasury Board Secretariat, Industry Canada and Public Services and Procurement Canada. The legal basis for building fleet capability is found in the Constitution Act, 13 Provincial & territorial governments and the Oceans Act.

Classes of Records (CoRs)

Maintenance of Ships and Aircraft – Canadian Government

Description: Records include information related to the management of refit and maintenance of vessel fleet assets including: management strategies, life-cycle management/engineering, capital/investment planning, construction, acquisitions, procurement, refit, maintenance, apparatus, supplies/inventory, utilities, disposals, ship-based communications, navigation systems, surveillance systems, electronics, and equipment or systems on board Canadian Coast Guard vessels. May also include records related to the development of policies and procedures, establishment and maintenance of standards and process for engineering, integrated logistic support, performance measures and safety procedures.

Document Types: Policies, procedures, manuals, directives, guidelines, inventories, studies, financial reports, cost analyses, maintenance records, asset lists, memoranda, business plans and reports, performance management documents, service accords, Memoranda of Understanding, contracts, work procedures, concessions and leases, briefings, presentations, technical and engineering reports and drawings, project reports, project management plans, project charters, project schedules, procurement plans, operational requirements, training materials, project milestones, cost estimates, concept designs, technical documents, statements of work, statements of requirements, technical statements of requirements, solicitations of interest and qualification, requests for proposals, bid submissions, contracts, correspondence with industry, documents for the government, budgeting, reporting and evaluation cycle, risk profiles and integrated investment plans.

Format: Pictures, spreadsheets, drawings, audio/video tape.

Record Number: DFO CCG 109.2

4.6 Fleet Procurement

The Canadian Coast Guard’s Fleet Procurement program is responsible for the management of the design and construction of new large and small vessels, air cushioned vehicles, helicopters, and small craft to support the operational requirements identified in the Fleet Renewal Plan and the Integrated Investment Plan. The program provides project management support to ensure effective and efficient project integration, scope, time, cost, quality, human resources, communications, risk, and procurement.

Activities associated with Fleet Procurement are guided by a number of international and national trade agreements; legal instruments such as the Financial Administration Act and Government Contract Regulations; and policies, directives, and guidelines provided by Treasury Board, Industry Canada, and Public Services and Procurement Canada. The legal basis for building fleet capability is found in the Constitution Act, 13 Provincial & territorial governments and the Oceans Act.

Classes of Records (CoRs)

Procurement of Ships and Aircraft – Canadian Government

Description: Records include information on activities performed by the Canadian Coast Guard (CCG) to procure fleet assets. This includes information regarding the planning, management, verification, and acceptance of the design and construction of these assets, and the associated engineering and project management support. The procurement of fleet assets is consistent with CCG’s operational requirements as identified in the Fleet Renewal Plan and Integrated Investment Plan.

Document Types: Policies, procedures, directives, guidelines, inventories, studies, financial reports, domestic and foreign travel plans, financial management plans, cost analyses, cost estimates, project approval and project approval authorities documents, maintenance records, asset lists, memoranda, business planning, HR management plan, performance management, services, service accords, Memoranda of Understanding, work procedures, concessions and leases, briefings, presentations, technical and engineering reports and drawings, project reports, stakeholder engagement plan, project management plans, project management directives, project charters, project schedules, project brief, procurement plans, operational requirements, baseline requirements, validation matrix, mission profiles, project milestones, cost estimates, concept designs, integrated project schedule, technical documents, statements of work, solicitations of interest and qualification, requests for proposals, bid submissions, bid evaluation matrix, contracts, correspondence with industry, documents for the government, budgeting, reporting and evaluation cycle, risk profiles, risk management plan, risk register, integrated investment plans, lessons learned procedure, lessons learned register, change management plan, operationalization plan, operational evaluation test plan and project closure reports.

Format: Pictures, spreadsheets, drawings, text, presentations, Microsoft Office suite.

Record Number: DFO CCG 109.3

4.7 Canadian Coast Guard College

The Canadian Coast Guard College is a national, degree-conferring bilingual training institution that educates the marine professionals necessary to deliver Canadian Coast Guard programs in support of marine safety, security, and environmental protection.

Coast Guard’s Fleet Operational Capability, Procurement, and Maintenance, Shore-Based Asset Readiness, Marine Communications and Traffic Services, Search and Rescue, and Environmental Response programs are able to function as a direct result from the delivery of this program.
The legal basis for this program is found in the Constitution Act, 13 Provincial & territorial governments, and the Oceans Act.

Classes of Records (CoRs)

Campus Facilities

Description: Records include information related to the Canadian Coast Guard campus facilities including:, Wellness Centre and Sports Complex schedules, outside use agreements for use of wellness center, conference room bookings by outside guests, guest room accommodations records, marine engineering and waterfront training facilities, simulators, laundry facilities, media and music rooms, pub with a games room, and Business Center.

Document Types: action plan, agendas, agreements, analytical notes, announcements, annual reports, applications, assessments, audits, backgrounders, briefing and discussion papers, briefing notes, communications material, contracts, copies of relevant legislation, directives and procedures, discussion papers, e-mails, emergency plans, executive correspondence, fact sheets, feasibility studies, fire safety documentation, forms, guidelines, incident reports, internal policies, inventories, investigations, letters, manuals, meeting minutes, memorandum of understanding, ministerial correspondence, news release, newsletters, notes, notices, outside use of pool, gym and boardrooms records, permits, planning documents, policies, presentations, procedures,  public correspondence, publications, regulations and related policy, reports, routing slips, schedules, selection criteria, security reports, service level agreements, specifications, vehicle use records.

Record Number: DFO CCG 114

Canadian Coast Guard College Campus Facilities Personal Information Bank

College Training

Description: Records include information related to management, operations and courses to support the education of marine professionals, more specifically: courses and certification; Coast Guard Officer Training Program; search and rescue; environmental response; Maritime Communications and Traffic Services; marine engineering; navigation; electronics training. In addition, information may relate to Canadian Coast Guard careers such as: navigators, marine engineers, electronics technicians; Marine Communications and Traffic Services Officers.

Note: This Class of Records was previously titled Canadian Coast Guard College.

Document Types: Course materials, testing instruments, manuals, course schedules, reports, presentations, policies, guidelines, memoranda, briefings, plans, procedures, contracts and student records.

Record Number: DFO CCG 112

Canadian Coast Guard College Officer Trainee Information Personal Information Bank

4.8 Marine Operations Economics

The Marine Operations Economics Program develops economic information and cost-benefit analyses in support of departmental decision making related to fleet renewal, expenditure forecasting and costing, training, and service evaluation and modernization. The program promotes decision making that maximizes the net-benefits to Canadians, while reducing risks and uncertainties associated with departmental decision making. The program follows the framework and guidance provided by Treasury Board Secretariat’s Interim Cost-Benefit Analysis Guide.

Classes of Records (CoRs)

Marine Operations

Description: Records include economic analyses and advice related to the management, operations, functions and services performed by the CCG fleet of ships and aircraft. This includes information on fuel operational requirements, capital and investment planning.

Document Types: Statistical reports, economic analysis reports, cost analyses, financial reports, briefing notes, emails, policies, procedures, directives, guidelines, program plans and reports.

Record Number: DFO SP 100.3

Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal Services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management And Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property Services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel And Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Legend

  • Standard Classes of Records (CoRs)
  • Standard Personal Information Banks (PIBs)

 Classes of Personal Information

Classes of personal information describe personal information that is not used for administrative purposes or is not intended to be retrievable by personal identifiers.

Grant and Contribution Programs

This class describes personal information used in support of DFO grant and contribution programs for organizations other than sole proprietorships and general partnerships. Personal information regarding representatives of organizations is not collected for administrative purposes at any time during the processing of grant and contribution applications or program administration. This personal information may be shared with other programs of the institution and with programs of other federal institutions and provincial and municipal governments in order to administer and audit the programs. Information on the programs is held by year, organization name and project name. Retention and disposal standards vary from one program to another. The following grant and contribution programs are included in this class of personal information:

  • Aboriginal Aquatic Resource and Oceans Management Program
  • Aboriginal Fisheries Strategy
  • Aboriginal Funds for Species at Risk
  • Aboriginal Inland Habitat Program – closed program (2004-2009)
  • Academic Research Contribution Program
  • Atlantic Integrated Commercial Fisheries Initiative
  • Atlantic Lobster Sustainability Measures Program – closed program (2011-2014)
  • Aquaculture Innovation and Market Access Program – closed program (2008-2013)
  • Canadian Coast Guard Auxiliary Contribution Program
  • Class Contributions Program
  • Class Grants Program
  • Grants for the Disposal of Surplus Lighthouses
  • Pacific Integrated Commercial Fisheries Initiative
  • Salmonid Enhancement Contribution Programs
  • Small Craft Harbour Class Contribution Program
  • Small Craft Harbour Class Grant Program
  • Recreational Fisheries Conservation Partnership Program
  • Yukon Salmon Sub-committee

Reporting Incidents, Sightings or Occurrences On or Near the Water

DFO encourages members of the public to report incidents, sightings and/or occurrences via phone or email.  This reporting includes, but is not limited to, shark sightings, marine mammals and sea turtles in distress, marine environmental emergencies, and the sighting of aquatic invasive species that could result in ecological damage to native species and habitat. Personal information is used by DFO in support of its lead federal role, in managing Canada's fisheries and safeguarding its waters. Personal information is not used for an administrative purpose directly affecting the individual to whom the information pertains, nor is it organized or intended to be retrievable by personal identifier.  Personal information may be shared for the purpose of responding to the incident, sighting or occurrence. Personal information is held by the regional office the report was made to, and will be retained and disposed of in accordance with the associated program's retention and disposal standards.

 Manuals

The Access to Information Act requires institutions to include in their Info Source chapter a list of manuals. For the purpose of Info Source, manuals are defined as: Instructions, handbooks or procedures used by employees to carry out institutional programs or activities that affect the general public. Manuals that are produced to govern internal processes that do not affect the general public are not included in the following list.

 Additional Information

The Government of Canada encourages the release of information through requests outside of the ATIP process. You may wish to consult DFO’s completed Access to Information (ATI) summaries, List of Briefing Note Titles and other information that is published through the Open Government Portal. To make an informal request for information, follow the link provided.

DFO conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs are available.

Please follow the links provided for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act and to access the Buy On-Line services.

 Reading Room

In accordance with the Access to Information Act and Privacy Act, the applicant may wish to review material in person