Marine Communications and Traffic Services (MCTS)

Description: This bank describes information related to: marine distress and general radio communications, broadcasting maritime safety information, screening vessels entering Canadian waters, regulating vessel traffic in selected Canadian waters, providing marine information to other federal departments and agencies, providing a public telephone service in areas where mariners do not have access to public telephone systems, and sail plans. The personal information may include biographical information, citizenship status, contact information, date of death,  gender, identification numbers, language, medical information, name, opinion or views of, or about, individuals, physical attributes, age, details of the emergency/incident, location or position, nationality, and aircraft, vessel and/or voyage information and voice recordings.

Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the name of the associated MCTS Centre and the date of the communication with the Centre. Information may be stored electronically in audio recording systems and in the Vessel Traffic Management Information System (VTMIS), which may include Automated Information System (AIS), RADAR, and the Marine Communication Logging System (MCLS).

Class of individuals: Mariners, fishers, general public requesting assistance, emergency contacts, response providers, and current and former federal government employees.

Purpose: The personal information is used to facilitate marine distress, safety communications and responses, and the safe and efficient movement of vessels in Canadian waters. Personal information is collected pursuant to part 5 of the Canada Shipping Act, 2001 and section 41 of the Oceans Act.

Consistent Uses: Information may be shared with Transport Canada - Marine Safety Enforcement Program, TC PPU 021 and Marine Occurrences and Hazardous Occurrences, TC PPU 048), the Transportation Safety Board of Canada - Investigation Files, TSB PPU 005, Canada Border Services Agency- Criminal Investigations Program, CBSA PPU 1402, Canadian Food and Inspection Agency - Investigations: Violations of Acts and Regulations - FPI CFIA, CFIA PPU 096, Provincial Emergency Management Authorities, Port Authorities, Environment and Climate Change Canada, Natural Resources Canada, the Department of National Defence through the Joint Rescue Co-ordination Centre (JRCC) or the Marine Rescue Sub-Centre (MRSC) - National Search and Rescue Program Management Information System, DND PPU 050, and within CCG to coordinate an appropriate response to an incident. Reports of serious illness and fatalities aboard a vessel are shared with Health Canada- Canadian Accident Injury Reporting and Evaluation, HC PPU 025, Canadian Food and Inspection Agency - Investigations: Violations of Acts and Regulations - FPI CFIA, CFIA PPU 096, the Transportation Safety Board of Canada – Investigation Files, TSB PPU 005 , Canada Border Services Agency – Criminal Investigations Program, CBSA PPU 1402, Transport Canada-Marine Safety Enforcement Program, TC PPU 021 and Marine Occurrences and Hazardous Occurrences, TC PPU 048, and with the JRCC/MRSC - National Search and Rescue Program Management Information System, DND PPU 050 for investigative purposes. AIS data is shared with the core participants of the Marine Security Operations Centres including: CCG, National Defence - Security Intelligence Records, DND PPU 060, Royal Canadian Mounted Police- National Security Investigations Records (Exempt bank), RCMP PPU 025, Canada Border Services Agency - Intelligence Program, CBSA PPU 035 and Transport Canada for the purposes of monitoring Canadian territorial waters for security threats.  Fireball and Meteorite Observation reports are shared with the National Research Council. Information on foreign government vessels in the Arctic Waters of the NORDREG VTS Zone is shared with Global Affairs Canada for the purpose of verifying foreign vessels claiming sovereign immunity. VTMIS data may be shared with clients and partners requesting access to the system for the purpose of maintaining safe waterways, with a third party service provider, and within DFO for the purpose of invoicing and collecting marine service fees. Information may be shared with third party resources assisting mariners from the private sector (i.e. gas and towing services). Information may also be used or disclosed for program planning or management, reporting, safety or security purposes, audit, evaluation, statistical, research, policy development and implementation, administration or enforcement of a law, the detection, prevention, or suppression of crime, and investigative purposes. 

Retention and Disposal Standards: Digital recordings that are related to Search and Rescue events or VTS accidents/incidents will be retained for 7 years following the last administrative action and then destroyed.  Standards for digital recordings, not related to an administrative decision being made on an individual, are under development.

RDA Number: Under review

Related Record Number: DFO CCG 103

TBS Registration: 20160053

Bank Number: DFO PPU 150